Dear Review Team Members,

Your first Face-to-Face Meeting

In light of your decision to not hold your first face-to-face meeting during ICANN 59 and to meet informally instead, we wish to seek your guidance on when you envision holding your first in-person session so we may plan accordingly.

As many tend to take time off in July-August, we would suggest holding your first face-to-face session in early September 2017 and scheduling calls throughout July-August to advance work, as appropriate.

Please advise whether the September timeframe is acceptable and if you have any dates to suggest for the meeting and/or conflicts we should be mindful of. This is a suggestion for your consideration – should you wish to schedule a meeting earlier, or have other suggestions, please share using this list. 

In addition, we would also welcome any suggestions you may have on meeting location (subject to budget, availability etc.) so we may relay them to the meetings team to inform their venue search. For instance, we have a meeting room in Brussels, at the ICANN office, which could potentially be used for this meeting.

ICANN 60

For planning purposes – kindly note that as indicated in the slides presented on your call #1, we have been given the following deadlines to request a one-day session at ICANN 60 (Abu Dhabi – 28 Oct-3 Nov 2017):

• 30 June – deadline for any sessions to be held prior to the ICANN 60 program;
• 30 July - deadline for any sessions to be held during the ICANN 60 program

We would be grateful if the Review Team could let us know by the 30 June due date if you wish to hold a meeting prior to ICANN 60 and if there is interest in holding a public consultation during ICANN 60.

We look forward to reading your input.

Thanks,

Best regards

Alice