- RDS-WHOIS2-StratPriority - lists.icann.org

Incl. a correction: BWG-RDS related clarifications
by Alice Jansen Aug. 9, 2018

Aug. 9, 2018

Dear Strategic Priority Subgroup, Please note a correction in the note below with respect to the BWG-RDS composition. Thanks, Kind regards Alice From: Alice Jansen <alice.jansen(a)icann.org> Date: Wednesday 8 August 2018 at 09:36 To: "rds-whois2-stratpriority(a)icann.org" <rds-whois2-stratpriority(a)icann.org> Subject: BWG-RDS related clarifications Dear Strategic Priority Subgroup, Please find below answers to the requests for clarifications that were formulated at the Brussels face-to-face meeting #3: 1. provide a summary of the Board WG’s (BWG-RDS) current composition and remit 2. Where can meeting notes or archives of BWG sessions be found? This question was asked by the Strategic Priority Subgroup in April, and responded to on 13 April 2018 (see attached). The original response is still accurate, but has been updated it with a few more recent Correspondence letters that are highlighted in bold. In July 2015, the ICANN Board formed<https://www.icann.org/resources/board-material/minutes-2015-07-28-en#1.d> a Board Working Group on Registration Data Directory Services (BWG-RDS) to (i) liaise with the GNSO on the policy development process to examine the EWG’s recommended model and propose policies to support the creation of the next generation registration directory services, and (ii) oversee the implementation of the remaining projects arising from the Action Plan adopted by the Board in response to the first WHOIS Review Team’s recommendations. The Board meets with the GNSO Council at ICANN meetings and, as relevant, discusses the GNSO PDP on registration data directory services. The latest communication<https://www.icann.org/en/system/files/correspondence/chalaby-to-forrest-et-…> from the Board to the GNSO Council on this topic is as follows 23 March 2018, ICANN Board to GNSO<https://www.icann.org/en/system/files/correspondence/chalaby-to-forrest-et-…> regarding meeting on the topic of the Temporary Specification 25 May 2018, ICANN Board to GNSO<https://www.icann.org/en/system/files/correspondence/chalaby-to-forrest-25m…> notifying them of Temporary Specification adoption 22 June 2018, GNSO to ICANN Board<https://www.icann.org/en/system/files/correspondence/forrest-austin-dammak-…> with questions arising from initiating the EPDP 24 June 2018, ICANN Board to GNSO<https://www.icann.org/en/system/files/correspondence/chalaby-to-forrest-et-…> responding to previous GNSO correspondence containing EPDP related questions 12 July 2018, GNSO to ICANN Board<https://www.icann.org/en/system/files/correspondence/forrest-et-al-to-chala…> requesting Board liaison appointments to EPDP 18 July 2018, ICANN Board to GNSO<https://www.icann.org/en/system/files/correspondence/chalaby-to-forrest-18j…> regarding Board liaison appointments to EPDP Current BWG-RDS composition: Akinori Maemura, Avri Doria, Becky Burr, Chris Disspain, Kaveh Ranjbar, Matthew Shears, Sarah Deutsch Regarding item (ii), the BWG-RDS received regular briefings from ICANN org regarding status of various implementation activities per the Board adopted Action Plan. The Board Working Group<https://www.icann.org/resources/board-material/resolutions-2015-07-28-en#1.d> has a Charter to provide a framework and guide for its work. With respect to minutes, most working groups tend not to have minutes, as they are not decisional bodies and are not empowered to make decisions, only to give guidance to the Board on areas where the Board should take an action, or to help provide oversight to ICANN org. Thank you, Kind regards Alice

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BWG-RDS related clarifications
by Alice Jansen Aug. 8, 2018

Aug. 8, 2018

Dear Strategic Priority Subgroup, Please find below answers to the requests for clarifications that were formulated at the Brussels face-to-face meeting #3: 1. provide a summary of the Board WG’s (BWG-RDS) current composition and remit 2. Where can meeting notes or archives of BWG sessions be found? This question was asked by the Strategic Priority Subgroup in April, and responded to on 13 April 2018 (see attached). The original response is still accurate, but has been updated it with a few more recent Correspondence letters that are highlighted in bold. In July 2015, the ICANN Board formed<https://www.icann.org/resources/board-material/minutes-2015-07-28-en#1.d> a Board Working Group on Registration Data Directory Services (BWG-RDS) to (i) liaise with the GNSO on the policy development process to examine the EWG’s recommended model and propose policies to support the creation of the next generation registration directory services, and (ii) oversee the implementation of the remaining projects arising from the Action Plan adopted by the Board in response to the first WHOIS Review Team’s recommendations. The Board meets with the GNSO Council at ICANN meetings and, as relevant, discusses the GNSO PDP on registration data directory services. The latest communication<https://www.icann.org/en/system/files/correspondence/chalaby-to-forrest-et-…> from the Board to the GNSO Council on this topic is as follows 23 March 2018, ICANN Board to GNSO<https://www.icann.org/en/system/files/correspondence/chalaby-to-forrest-et-…> regarding meeting on the topic of the Temporary Specification 25 May 2018, ICANN Board to GNSO<https://www.icann.org/en/system/files/correspondence/chalaby-to-forrest-25m…> notifying them of Temporary Specification adoption 22 June 2018, GNSO to ICANN Board<https://www.icann.org/en/system/files/correspondence/forrest-austin-dammak-…> with questions arising from initiating the EPDP 24 June 2018, ICANN Board to GNSO<https://www.icann.org/en/system/files/correspondence/chalaby-to-forrest-et-…> responding to previous GNSO correspondence containing EPDP related questions 12 July 2018, GNSO to ICANN Board<https://www.icann.org/en/system/files/correspondence/forrest-et-al-to-chala…> requesting Board liaison appointments to EPDP 18 July 2018, ICANN Board to GNSO<https://www.icann.org/en/system/files/correspondence/chalaby-to-forrest-18j…> regarding Board liaison appointments to EPDP Akinori Maemura, Cherine Chalaby, Chris Disspain and Kaveh Ranjbar are members of the BWG-RDS. Note that the composition also included Markus Krummer, Rinalia Abdul Rahim and Steve Crocker – their terms ended in 2017. Regarding item (ii), the BWG-RDS received regular briefings from ICANN org regarding status of various implementation activities per the Board adopted Action Plan. The Board Working Group<https://www.icann.org/resources/board-material/resolutions-2015-07-28-en#1.d> has a Charter to provide a framework and guide for its work. With respect to minutes, most working groups tend not to have minutes, as they are not decisional bodies and are not empowered to make decisions, only to give guidance to the Board on areas where the Board should take an action, or to help provide oversight to ICANN org. Thank you, Kind regards Alice

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Rec1 Subgroup - Draft for updates
by Lisa Phifer Aug. 3, 2018

Aug. 3, 2018

Dear Cathrin, Attached please find an updated draft of the Rec1 Strategic Priority subgroup's section, including all F2F#3 agreements. Please use the attached to carry out your assigned action items this week, remembering to leave 'track changes' on to redline your edits. Alice will be distributing the meeting report with a list of action items and due dates separately. Best Regards Lisa

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Draft for your review
by Cathrin.BAUER-BULST＠ec.europa.eu June 4, 2018

June 4, 2018

Dear fellow members of the Strategic Priority subgroup, Please find attached a new draft of the subgroup report for your review and possible comments, ideally by tomorrow evening. Apologies for the short deadline, please let me know if this is not feasible for you. Best regards Cathrin

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Reminder: deadline to submit subgroup report
by Jean-Baptiste Deroulez May 23, 2018

May 23, 2018

Dear WHOIS1 Rec #1: Strategic Priority subgroup members, We would like to kindly remind you that tomorrow – 24 May 23:59 UTC is the agreed deadline to submit your subgroup report to the review team. The latest version of your report is saved here: https://community.icann.org/download/attachments/71604702/Subgroup1-Rec1-St…. Your dedicated subgroup wiki page: https://community.icann.org/x/3plEB. Similar to the preparatory work for the draft report you presented in Brussels, your ICANN support team is available to help you reflect Brussels discussions into your final report. If you need ICANN org to provide suggested language, please reach out to us at rds-whois2-staff(a)icann.org<mailto:rds-whois2-staff@icann.org>. Kind regards, Jean-Baptiste

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ACTION REQUIRED: Doodle poll for RDS-WHOIS2 Subgroup: WHOIS1 Rec#1-Strategic Priority call
by MSSI Secretariat April 24, 2018

April 24, 2018

Hello Subgroup WHOIS1 Rec #1-Strategic Priority members, Please see the doodle poll link below for organizing the next meeting and select your availability. Poll will close at 18:00 UTC Friday, 20 April and calendar invites will be sent out accordingly. Be sure to confirm the time zone listed on poll is accurate for your location. https://doodle.com/poll/r3nf88azv7g8uutk Thank you! Best, Brenda

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Answers to questions & Briefing materials
by Alice Jansen April 14, 2018

April 14, 2018

Dear Strategic Priority Subgroup, Please find attached the following (two attachments for all of the items listed below): * Written implementation briefing * Materials you requested on 16 March * Information on incentivization measures for ICANN Org staff including CEO ([standard] contract clauses, internal guidance, memos, meeting minutes etc.) * Records of Board/CEO Committee on WHOIS including Terms of Reference/Charter, minutes of meetings, work plan, objectives and outputs * Any other written materials that can provide responses to the interview questions outlined below. * Answers to questions submitted on 29 March. Thanks, Kind regards Alice

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Draft slides for Cathrin to expand
by Lisa Phifer April 12, 2018

April 12, 2018

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Draft Subgroup Report
by Lisa Phifer April 9, 2018

April 9, 2018

Dear WHOIS1 Rec #1 - Strategic Priority Subgroup, Would you like a subgroup report template, customized for the Strategic Priority Subgroup? Staff has done this for several other subgroups by populating Sections 1-3 based on the subgroup's planning documents, wiki, and meeting notes. Given this draft as a starting point, subgroup members would then complete the remaining sections of the report: Section 3: Adding your subgroup's findings and assessment of implementation effectiveness; Section 4: Any observed issues or problems; and Section 5: Specific measurable steps (if any) the subgroup believes are important to fill those gaps. Please let us know if you would like a similar first draft prepared for this subgroup. Regards, Lisa

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Status - your briefing materials request and related questions
by Alice Jansen March 30, 2018

March 30, 2018

Dear Strategic Priority Subgroup, We wanted to provide you with an update on status of your of briefing materials request and related questions. Subject matter experts have carefully reviewed your questions and have come to the conclusion that there is significant overlap between the questions and the information they were preparing for the written implementation briefing on WHOIS1 recommendation 1. As a result, the SMEs wish to incorporate your requests and questions to the written implementation briefing so there is one written resource, i.e. one-stop-shop, for all the information. The week of April 9th is the estimated delivery date of all materials. This paper involves multiple subject matter experts, hence this EDD. Rest assured that as you deem necessary, we can schedule a follow-up call/discussion for any clarifying questions you may have. We thank you for your understanding. Kind regards Alice

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