Hi Kathy,

The ATRT used to hold its “interaction with the community” sessions on the Monday afternoon once the ICANN meeting had been officially opened (Welcome Ceremony).

Wednesday might be “busier” than Monday for constituencies. Hence we might have greater attendance on the Monday.

Kindly note that this is only my opinion and that Emily and you have discretion over that decision.

Thanks,

Kind regards

Alice

From: Kathy Kleiman [mailto:kKleiman@pir.org]
Sent: Tuesday, January 25, 2011 3:37 PM
To: Alice Jansen; rt4-whois@icann.org
Subject: RE: [Rt4-whois] SV meeting - deadlines - for your information

Hi Alice, Hi Olof,

Could you kindly work with us to propose a good time for a Public Session at the San Francisco meeting?  When did the ATRT team most successfully hold its Public Sessions?  When is SSR thinking of holding its?  I would think both Monday afternoon and Wednesday would be good times…

Tx for the new rules, and the wise guidance,

Kathy

From: rt4-whois-bounces@icann.org [mailto:rt4-whois-bounces@icann.org] On Behalf Of Alice Jansen
Sent: Tuesday, January 25, 2011 7:07 AM
To: rt4-whois@icann.org
Subject: [Rt4-whois] SV meeting - deadlines - for your information

Dear Review Team Members,

As you may recall, Olof announced the deadline to submit session request forms for the Silicon Valley meeting last week during the London meeting.

ICANN staff has set new rules for ICANN meetings that require prompt notice and commitment. For your information, please find below an extensive calendar and list of requirements:

• Session request forms need to be handed in by Friday, 4 February. The following are required:

· title of the session,

· type of the session (open/closed/No web posting);

· number of participants;

· date, end time and start time;

· expected number of attendees (should it be open);

· room setup

· catering?

· Remote participation services (streaming/recording, Adobe room, interpretation, number of mics, bridge, projector etc)

· Web posting information (overview of the session – who should attend – agenda).

• The final schedule for public sessions will be posted on Monday, 21 February. No further edits and adds to the meeting requests will be accommodated past this date.

Note that supporting staff is coordinating with Emily and Kathy to determine the RT’s needs.

Please feel free to contact me should you have questions or concerns.

Thank you,

Very best regards

Alice

Alice E. Jansen

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