Subject: [Rt4-whois] Some practicalities for your consideration
From: Olof Nordling <[email-masked]>
To: "[email-masked]'" <[email-masked]>
Date: Mon, 1 Nov 2010 09:25:50 -0700
List-Id: Mailing list to be used by the WHOIS Policy Review Team Members <rt4-whois.icann.org>

Dear all,
Below is  a checklist regarding some practicalities for your consideration and decisions by the Review Team. There may be other aspects you wish to consider so It’s not intended to be exhaustive, but I hope it’s useful as a start.
Very best regards
Olof
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As an indication, the options that the ATRT selected are in bold below.

1. Meetings and conference calls
a) Frequency (weekly, fortnightly?)
b) Call length (60 or 90 minutes?)
c) Call days and times (fixed days/times, rotating schedule, Doodle polls?)
d) Open to public or not? If normally open, Chatham House Rules applicable if requested?

2. Documentation
a) Call documentation (notes, recordings, transcripts, Adobe chat) posted - open to public or not?
b) Mailing list archive open to public or not?
c) Other documents (input information, draft reports etc) open to public or not?

3. Public input
a) Permanent forum open for public comments by email?

4. Organization
a) Have one or more Vice-Chairs?
b) Have thematic sub-teams?
c) Drafting by team members
d) Seek consensus on recommendations but if not reached, dissenting views stated

5. Travel support
Working assumption is that the WHOIS RT will have a one day face-to-face meeting at the ICANN meeting in Cartagena, on Sunday 5 Dec, and a one hour Introduction session for the community on Wednesday morning 8 Dec.
FYI regarding travel support -please see http://icann.org/en/topics/travel-support/draft-travel-support-guidelines-05apr10-en.pdf