Hi Sharon,
Wishing you a safe and productive trip.
The next conference call will be in two weeks but we agreed that it will be a 90 minute call so we can get more accomplished.

Our task is to put together a draft of expectations for our Chair and Vice-Chair.  We also need to recommend to the team procedures for voting or elections.  For example, should we allow a designate or alternate to vote if we are unavailable?  Should we vote on the phone with a voice vote or by email/survey poll method or some other methodology?

As a starting point, Kathy had shared on a email a few points from Brian about the role of Chair:

A Chairman
-        Keeps the trains running on time;
-        Helps work be properly structured;
-        Allows and enables a full and fair hearing for all members to comment;
-        Makes sure work is done; and
-        Works to identify agreement and disagreement so that it can be documented and become part of the record –        to allow all to weigh in and comment.


I would add my comments to the above list:
- Facilitates/leads meetings - both conference calls and in person meetings
- publishes a proposed agenda prior to each meeting
- serves as the spokesman to report status of the group

My thought about the Vice-Chair are:
-to assist the Chair by accepting delegation of some duties
-serve as an alternate spokesperson if the Chair is unavailable
-lead specific tasks or sub-groups as directed by the Chair

Suggest that you send your input via email when you are able to fit this into your travel schedule.
I will plan on coordinating with you and Bill to write a proposed draft for the rest of the team.

This message is being copied to the entire team so if anyone else has suggestions or
input on this task, please feel free to contribute.

Tomorrow is Halloween here in the US and we will have children in costumes coming around
tomorrow to "collect" candy.  It is a lot of fun.  Hope you all have a good weekend,
Lynn

-------- Original Message --------
Subject: Re: [Rt4-whois] Preliminary Report - 28 Oct session +
Cartagena proposal
From: "Lemon, Sharon" <sharon.lemon@soca.x.gsi.gov.uk>
Date: Sat, October 30, 2010 1:37 am
To: <alice.jansen@icann.org>, <rt4-whois@icann.org>

Classification: [ NOT PROTECTIVELY MARKED ]

Hello All,

Sorry I had to leave the conf call before the end, and I have some comms difficulties until 10th November, when I am back in the UK.

I am in New Zealand, working on BB which doesn't allow me to open many attachments or any links! I note I am on one of the working groups~was there any timescale set for this? Lynn. Bill ~any ideas of how we can progress this? Also, when is next conference call planned?

Best Wishes,

Sharon
From: rt4-whois-bounces@icann.org
To: rt4-whois@icann.org
Sent: Fri Oct 29 16:41:27 2010
Subject: [Rt4-whois] Preliminary Report - 28 Oct session + Cartagena proposal
Dear Review Team Members,
 
Thank you once again for your participation in the call.
 
Please find attached a preliminary report of the fruitful discussion the Team had yesterday. Note that you are very welcome to provide editing suggestions.
 
This report will be published on the WHOIS wiki which comprises your activities (recording, transcripts, reports) https://community.icann.org/display/whoisreview/WHOIS+Policy+Review+Team
 
Also, as requested during this session, we would like to kindly remind Members interested in the Chair and Vice-Chair roles to notify us of your candidacy before the next call.
 
If you were unable to participate in the second conference call, please know that the following working teams were established:
 
1.       Drafting of principles, CoI and scope
è Members: Kathy Kleiman, Emily Taylor, Bill Smith and Susan Kawaguchi
 
2.       Reflection upon the Chair and Vice Chair expectations and election models
è Members: Sharon Lemon, Bill Smith and Lynn Goodendorf
 
Note that these Working Teams are still seeking for extra pairs of hands and that you are most welcome to volunteer at this stage. If so, please declare your interest to the list.
 
As announced yesterday, please note that we need to prepare for the Cartagena meeting. The working assumption is to have a full day face-to-face meeting on Sunday, 5 December and a one-hour introductory session for the community on Wednesday, 8 December. Meetings with particular constituencies may also be called for depending on how far the work has advanced. Such meetings will have to be arranged closer to the Cartagena meeting.
 
Thank you,

Very best regards
 
Alice

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