Proposed Voting Agreement for Whois RT
lynn@goodsecurityconsulting.com wrote:
Dear All, Sending this message in advance of our conference call tomorrow. Bill Smith, Sharon Lemon and I took the action item on our last call to propose a voting agreement for the group. [...] 6) Each RT member may designate an alternate to attend meetings either remotely or in person. However, the alternate will not have voting privileges, with the exception of the ICANN CEO alternate. [...]
I am not aware of an agreeement to allow alternate persons to attend meetings? Actually, I think this would be a pretty bad idea to begin with, because we have been mandated *personally* to participate in the RT. Our names, affiliations and SoIs have been published. We are expected to sign and abide by CoI provisions and the like. Allowing us, with the exception of the CEO of ICANN (which I consider an internal decision), to introduce other individuals imho invalidates this documented (and open) process. I may have missed stuff by not being able to keep hooked in during the duration of the previous meeting, but I am a bit worried that we may get out of sync with the lack of meeting minutes being available for the moment. My feeling is that we are trying to get things nailed down in a sort of chaotic fashion right now. Regards, Wilfried.
* Wilfried Woeber, UniVie/ACOnet wrote:
I am not aware of an agreeement to allow alternate persons to attend meetings?
You are correct. There was a question about this issue but not acceptance.
Actually, I think this would be a pretty bad idea to begin with, because we have been mandated *personally* to participate in the RT. Our names, affiliations and SoIs have been published. We are expected to sign and abide by CoI provisions and the like.
Ack.
Colleagues, In all working groups where I've ever participated the members were supposed to work/discuss/decide/vote in person. My understanding is that the RT has been formed of the selection of experts, and any of their 'alternate persons' cannot be treated as such. So if a participant of the RT is unable to participate in the meetings/conferences/calls etc., no 'alternate' can really _replace_ him/her. Since Cartagena is expected to be mostly an _informal_ gathering (considering London January year as the first _formal_ meeting), I think there is no problem to accept the presence of anyone who would somehow 'inform' the participant (who is absent) afterwards, provided that the Team is notified about this fact beforehand, and no one has objections. Apart from the above - I do support Lynn's initial proposals. Regards, Michael -----Original Message----- From: rt4-whois-bounces@icann.org [mailto:rt4-whois-bounces@icann.org] On Behalf Of Lutz Donnerhacke Sent: Wednesday, November 10, 2010 11:03 AM To: rt4-whois@icann.org Subject: Re: [Rt4-whois] Proposed Voting Agreement for Whois RT * Wilfried Woeber, UniVie/ACOnet wrote:
I am not aware of an agreeement to allow alternate persons to attend meetings?
You are correct. There was a question about this issue but not acceptance.
Actually, I think this would be a pretty bad idea to begin with, because we have been mandated *personally* to participate in the RT. Our names, affiliations and SoIs have been published. We are expected to sign and abide by CoI provisions and the like.
Ack. _______________________________________________ Rt4-whois mailing list Rt4-whois@icann.org https://mm.icann.org/mailman/listinfo/rt4-whois
Yakushev Mikhail wrote:
Colleagues,
In all working groups where I've ever participated the members were supposed to work/discuss/decide/vote in person. My understanding is that the RT has been formed of the selection of experts, and any of their 'alternate persons' cannot be treated as such. So if a participant of the RT is unable to participate in the meetings/conferences/calls etc., no 'alternate' can really _replace_ him/her.
ACK
Since Cartagena is expected to be mostly an _informal_ gathering (considering London January year as the first _formal_ meeting), I think there is no problem to accept the presence of anyone who would somehow 'inform' the participant (who is absent) afterwards, provided that the Team is notified about this fact beforehand, and no one has objections.
Again, I agree. I was about to submit the following proposal to augment my objection re the 'alternate' aspect. As follows (I do have quite some positive experience with such an arrangement): The RT can invite observcers and/or technical experts to participate in the scheduled meetings, or parts thereof. Observers are expected to remain passive but are invited to contribute with background information or logistic aspects at any time. Invited experts are expected to actively particicate in the discussion of topics for which the have been invited. Both observers and experts can be invited for a single meeting, for a period of time or until the invitation is withdrawn (wording - maybe "expires" is a better word? Native speakers pls. advise!) Observers and experts are expected to leave the meeting at any time upon request by the Chair. Proposals or Requests for Invitations can be submitted by the prospective invitee as well as by any of the RT memebers. A decision can either be taken by way of a formal vote or consensus on the mailing list. It is the Chairs' responsibility to manage the potential CoI or any other confidentiality issue that may arise. Does that make sense?
Apart from the above - I do support Lynn's initial proposals.
Regards, Michael
Best regards, Wilfried.
-----Original Message----- From: rt4-whois-bounces@icann.org [mailto:rt4-whois-bounces@icann.org] On Behalf Of Lutz Donnerhacke Sent: Wednesday, November 10, 2010 11:03 AM To: rt4-whois@icann.org Subject: Re: [Rt4-whois] Proposed Voting Agreement for Whois RT
* Wilfried Woeber, UniVie/ACOnet wrote:
I am not aware of an agreeement to allow alternate persons to attend meetings?
You are correct. There was a question about this issue but not acceptance.
Actually, I think this would be a pretty bad idea to begin with, because we have been mandated *personally* to participate in the RT. Our names, affiliations and SoIs have been published. We are expected to sign and abide by CoI provisions and the like.
Ack.
_______________________________________________ Rt4-whois mailing list Rt4-whois@icann.org https://mm.icann.org/mailman/listinfo/rt4-whois
_______________________________________________ Rt4-whois mailing list Rt4-whois@icann.org https://mm.icann.org/mailman/listinfo/rt4-whois
This makes sense, and I've seen it used successfully elsewhere. On Nov 10, 2010, at 4:23 AM, Wilfried Woeber, UniVie/ACOnet wrote:
Yakushev Mikhail wrote:
Colleagues,
In all working groups where I've ever participated the members were supposed to work/discuss/decide/vote in person. My understanding is that the RT has been formed of the selection of experts, and any of their 'alternate persons' cannot be treated as such. So if a participant of the RT is unable to participate in the meetings/conferences/calls etc., no 'alternate' can really _replace_ him/her.
ACK
Since Cartagena is expected to be mostly an _informal_ gathering (considering London January year as the first _formal_ meeting), I think there is no problem to accept the presence of anyone who would somehow 'inform' the participant (who is absent) afterwards, provided that the Team is notified about this fact beforehand, and no one has objections.
Again, I agree.
I was about to submit the following proposal to augment my objection re the 'alternate' aspect. As follows (I do have quite some positive experience with such an arrangement):
The RT can invite observcers and/or technical experts to participate in the scheduled meetings, or parts thereof.
Observers are expected to remain passive but are invited to contribute with background information or logistic aspects at any time.
Invited experts are expected to actively particicate in the discussion of topics for which the have been invited.
Both observers and experts can be invited for a single meeting, for a period of time or until the invitation is withdrawn (wording - maybe "expires" is a better word? Native speakers pls. advise!) Observers and experts are expected to leave the meeting at any time upon request by the Chair.
Proposals or Requests for Invitations can be submitted by the prospective invitee as well as by any of the RT memebers. A decision can either be taken by way of a formal vote or consensus on the mailing list.
It is the Chairs' responsibility to manage the potential CoI or any other confidentiality issue that may arise.
Does that make sense?
Apart from the above - I do support Lynn's initial proposals.
Regards, Michael
Best regards, Wilfried.
-----Original Message----- From: rt4-whois-bounces@icann.org [mailto:rt4-whois-bounces@icann.org] On Behalf Of Lutz Donnerhacke Sent: Wednesday, November 10, 2010 11:03 AM To: rt4-whois@icann.org Subject: Re: [Rt4-whois] Proposed Voting Agreement for Whois RT
* Wilfried Woeber, UniVie/ACOnet wrote:
I am not aware of an agreeement to allow alternate persons to attend meetings?
You are correct. There was a question about this issue but not acceptance.
Actually, I think this would be a pretty bad idea to begin with, because we have been mandated *personally* to participate in the RT. Our names, affiliations and SoIs have been published. We are expected to sign and abide by CoI provisions and the like.
Ack.
_______________________________________________ Rt4-whois mailing list Rt4-whois@icann.org https://mm.icann.org/mailman/listinfo/rt4-whois
_______________________________________________ Rt4-whois mailing list Rt4-whois@icann.org https://mm.icann.org/mailman/listinfo/rt4-whois
_______________________________________________ Rt4-whois mailing list Rt4-whois@icann.org https://mm.icann.org/mailman/listinfo/rt4-whois
participants (5)
-
Lutz Donnerhacke -
lynn＠goodsecurityconsulting.com -
Smith, Bill -
Wilfried Woeber, UniVie/ACOnet -
Yakushev Mikhail