Dear All ..
Sincere apologies for not being able to participate actively to last call, and many thanks to Chris, Becky, David and Pat for a very interesting
discussion ..
I have listened to the recording and would like to provide the following comments:
-
I like the idea of
capping deferrals through increasing voting thresholds for each deferral (similar to what we agreed on limiting simultaneous reviews through available resources), noting what you have also agreed on the importance of providing a
Rationale, providing a new start date/window, and deferring by enough time to allow resolution of the reason for deferral and avoid the need for multiple deferrals ..
-
For ATR, should we also propose that the deferral(s) should be less than a full 5-year cycle? i.e.
should we make sure we don’t skip a full 5-year cycle without conducting an ATR, as mandated by the bylaws?
-
I’m not sure I understand the
deferral of the Structural Reviews .. Can the community decide that we don’t need one, i.e. skip a full cycle? If yes, when will be the next time to check, after another 15 years? Or is the structural review also mandatory (with flexibility for limited
delay similar to ATR), even if it will end up conducting only phase one, the External Landscape Assessment?
- On conditions for deferring ATR, I believe all conditions boil down to the following:
- Limited Resources (money, staff, community,
…)
- Relevant unfinished/ongoing work (past
recommendations, relevant ongoing discussions, RoR, …)
- Community consent threshold (gradually
increasing thresholds for each deferral of the same review, as Becky suggested)
- Limited Resources (money, staff, community,
…)
Anything else?
-
I’m not sure I understand the
deferral of the Structural Reviews .. Can the community decide that we don’t need one, i.e. skip a full cycle? If yes, when will be the next time to check, after another 15 years? Or is the structural review also mandatory (with flexibility for limited
delay similar to ATR), even if just to conduct phase one, the External Landscape Assessment?
-
For On demand, I believe it’s
more of Prioritization rather than Deferral, with an additional aspect of the
topic qualifying for a review (subject to the criteria we already discussed: not a PDP topic, narrow scope, not a second bite at the apple, …)
-
On how often should
ICANN prod the community regarding Special Topics, I agree on every 5 years (different 5 than ATR), but I’m not sure
why assigning the same time to CCT and SSR?
-
That said, I, Personally, tend to agree with Becky on
better having the special topics under bucket A, which would still not exclude them from popping up individually under On-Demand? So they become
permanent questions within any ATR (confirming them being of special importance to the community), So every ATR should answer “Do we need an On-Demand Review on any aspects of security, stability or new gTLDs? which can still be requested directly
by the community under On-Demand .. This would also take care of the different 5-year prod interval discussed by the subgroup (since, if need is confirmed, it would start later than the ATR) ..
-
If this is agreed, this would reduce things under the
On-Demand Review Bucket, to cover only narrow-scoped topics requested by
the community (which could still be SSR or CCT aspects), the Board, an
ATR or a Structural Review .. Any thoughts?
Looking forward to discussing further within the subgroup and working with Chris on next steps ..
Kind Regards
--Manal
From: Yvette Guigneaux via Small-group-to-elaborate-on-review-timing
<small-group-to-elaborate-on-review-timing@icann.org>
Sent: Wednesday, April 29, 2026 12:00 AM
To: small-group-to-elaborate-on-review-timing@icann.org
Subject: [External] [Small-group-to-elaborate-on-review-timing] Review of Reviews/CCG - Small group to elaborate on review timing | Wednesday, 29 April 2026 | 1400 UTC | 1 hour
Hi all – good day. Just to ensure all received the information for tomorrow’s call for the
small group to elaborate on review timing | Wednesday, 29 April 2026 | 1400 UTC |
1 hour.
Attendees:
Members: Theresa Swinehart, Chris Disspain, Avri Doria, Manal Ismail, Pat Kane
Observers: Becky Burr, Justine Chew, David McAuley
& ICANN Support Staff
Agenda:
-
Define principles for review having to happen every so often while ensuring sufficient flexibility
-
Define conditions for deferring the accountability and transparency review
-
Define recommended intervals for seeking an interest in running a review on one of the special topics
Participation details are below:
Zoom Meeting Link:
https://icann.zoom.us/j/95663107235?pwd=jWa9GlNfI8OSdKVQ0EnKmEQI3qfZdY.1
Meeting ID: 956 6310 7235
Passcode: x^$T36X3%2
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Yvette Guigneaux
Strategic Initiatives Senior Coordinator | GDS
ICANN | 12025 Waterfront Drive, Suite 300
Los Angeles, CA 90094-2536
