Thank you, Olof.

We will add the GAC VCs via adding the address gac-leadership@icann.org .

Regards, David

David A. Olive
Senior Vice President

Policy Development Support
Managing Director, ICANN Regional Headquarters –Istanbul
Internet Corporation for Assigned Names and Numbers (ICANN)

Direct Line: +90.212.999.6212
Mobile: + 1. 202.341.3611
Mobile: +90.533.341.6550

From: Olof Nordling <olof.nordling@icann.org>
Date: Wednesday, March 29, 2017 at 7:43 PM
To: David Olive <david.olive@icann.org>, "soac-leaders-icann59@icann.org" <soac-leaders-icann59@icann.org>
Cc: "gac-leadership@icann.org" <gac-leadership@icann.org>
Subject: RE: [Soac-leaders-icann59] SOAC ICANN59 Planning Group - Organizational Issues

Dear David,

On behalf of the GAC Chair, please note that the GAC Vice-Chairs should be added to the list, preferably by adding the address gac-leadership@icann.org .

This is important to ensure GAC presence at the calls, in case of conflicts for the GAC Chair (who is currently the only GAC representative on the list). The purpose is thus to safeguard due attendance, not to increase the size of the group.

Very best regards

Olof

From: soac-leaders-icann59-bounces@icann.org [mailto:soac-leaders-icann59-bounces@icann.org] On Behalf Of David Olive
Sent: Monday, March 27, 2017 20:54
To: soac-leaders-icann59@icann.org
Subject: [Soac-leaders-icann59] SOAC ICANN59 Planning Group - Organizational Issues

Dear Community Leaders and Representatives:

The purpose of this note is to follow-up on our discussions in Copenhagen, to test out new ICANN59 planning group email list and to get your feedback on a few operational issues that may help us work together more efficiently and effectively in the agenda planning for the Johannesburg meeting.

First, please confirm, if you have not already, your participation in this group by replying to me directly with your confirmation or to note who might be interested in taking that role on behalf of your community. I have heard from many of you and just need others to confirm. (See list below).

Secondly, it would be helpful to hear your views on the following operational matters:

1) We now have 34 SOAC representative on this planning/coordination group for ICANN59.

a) Is this the right size to for the group to do its work?

b) Should we limit the group to this number? Expand it? Narrow it?

c) Other suggestions?

2) This planning group will also be asked to advise/decide on how best to evaluate and determine schedule blocks for the Johannesburg meeting. As a part of that effort, individual community session requests and suggestions may involve topics or activities not directly related to the specific policy/advice priorities of your individual SOAC groups at the Policy Forum. Invariably, conflicts are likely to arise in the number of sessions generally or specific session day and time requests. When those circumstances arise.,

a) What escalation process might work best in this situation to arrive at a decision to resolve session conflicts?

b) Should conflicts be referred to a smaller SO-AC Chairs group for guidance on such issues or should we keep the discussion among this entire ICANN59 planning group?

c) If we use this entire group in those “conflict” situations, what preferred mechanism should we consider to resolve such conflicts or requests - voting by each SOAC or consensus among the entire group?

3) Your responses to these questions will help us address the shorter-term planning needs for the Johannesburg meeting, but a longer-term plan for us all may require more formality.

a) How should we formalize this group?

b) Does it need a charter in the short or long term?

c) Who would be willing to help contribute to that effort over the longer term?

Thanks for entertaining these preliminary questions as the planning process gets going. I will collect and summarize all responses and we’ll shortly be working to schedule a discussion/planning call.

As we work to continue together to evolve our collaborative meeting planning methodologies, we’ll likely face additional process or operational questions. I look forward to continuing this dialogue with all of you!

Best regards,

David

David A. Olive
Senior Vice President