I will be on a flight at the time of the call and cannot attend.

I disagree with Donna. Carving out a significant (and 8 is VERY significant) sessions (from a short 4-day meeting) that may not be opposed makes no sense. Not all of the topics will be of interest to the entire set of attendees at the meeting. Moreover, even if a topic is of great interest, only a tiny fraction of the people attending will ever get a chance to speak. And in Helsinki, the rooms were too small to allow even a fraction of meeting attendees to participate.

Any such "high interest" sessions must be decided on AND scheduled well before AC/SOs need to submit their details session requests. Then each can decide if the session is truly of interest to them and decide not to schedule against the session. The high interest session needs to be truly locked in, with a detailed agenda and speakers. Otherwise, as has happened several times, they can be cancelled at the last moment and then we have open slots.

Once the full set of sessions are scheduled, these high interest sessions can be slotted into an appropriately sized room based on how unopposed they are.

We are grown-ups and professionals. We do not need to be told what we need to do. If the topic warrants our attention, it will get it.

Alan

At 04/04/2017 11:50 AM, Austin, Donna wrote:

Hi All

I know we share a lot of common angst about the cross-community or high interest topic sessions as a result of our collective experiences from Hyderabad and Copenhagen. However, I think we did manage to get the formula reasonably right for the Helsinki meeting.

The following wiki link serves to refresh our memory: https://community.icann.org/display/ccmeetschedplan/Meeting+Schedule+Planning

It seems that each SO/AC suggested possible topics for cross-community discussion and the then planning committee agreed on 8 cross-community discussions that were almost truly non-conflicted sessions.

Given that Johannesburg will be a repeat of the Helsinki format in that it will be a Policy Meeting, perhaps we can try to repeat that previous success.

The GNSO has a number of formal policy development efforts currently under way and we would like to use the Johannesburg meeting to progress these efforts, the same as we did in Helsinki. A number of the PDP WG Chairs have already requested the opportunity to have cross-community discussions on a number of issues currently being discussed within their respective WG and as such these discussions would optimally be non-conflicted sessions.

It would be helpful to understand if other SO/ACs have similar requests for Johannesburg so that we can understand what the requirements are for the meeting and start discussing what is manageable in order to set expectations.

Thanks

Donna

From: soac-leaders-icann59-bounces@icann.org [ mailto:soac-leaders-icann59-bounces@icann.org] On Behalf Of farzaneh badii
Sent: Tuesday, April 04, 2017 3:22 PM
To: David Olive <david.olive@icann.org>
Cc: soac-leaders-icann59@icann.org
Subject: Re: [Soac-leaders-icann59] Reminder and Agenda - ICANN59 Planning Call - Wednesday, 5 April 2017 at 14:00 UTC

Thank you David.

I will attend the call, but I would like to raise a point here which I will reiterate during the call too

corss -community sessions: From my limited observation I have gathered that, cross-community sessions are not really cross-community . The group that submits the request normally decides on the format, who to invite and what to discuss. If that is how we want to hold such meetings, we can't call them cross-community. It is misleading.

we could make a change in format: the submission has to be made by at least to members of different SO/ACs. They should have a planning team open to anyone who would like to join. Does this sound impossible? Has it been done before? Do we even need such sessions?

Best

Farzaneh

Farzaneh

On Tue, Apr 4, 2017 at 10:04 AM, David Olive <david.olive@icann.org> wrote:

Dear Community Leaders:

Here is the draft agenda for our call on Wednesday :

ICANN59 SO/AC Schedule Planning Group

5 April 1400 – 1500 UTC

PROPOSED AGENDA

Welcome and Introduction - David Olive
Opening Remarks – ICANN559 Community Planning Group – Sally Costerton
Update ICANN59 Program – Nick Tomasso
Schedule Production Timeline & Process Review – Tanzanica King
Block Schedule Overview – Tanzanica King
                                - ICANN59 Preliminary Block Schedule
Current Requests – Tanzanicaa King/Nick Tomasso
                                - Jeff Neuman - Geographic Names Working Group/new gTLD Subsequent Round PDP

                                -Other requests to date or expected

                                -Outreach sessions at ICANN59

       7.     Process/Forms for Cross Community Discussion Sessions/Topics

                                - Afternoon Sessions

8.       AOB
Closing Remarks and Next Call – David Olive   >

REMINDER:

The call scheduled for Wednesday, 5 April 2017 at 14:00 UTC.

CALL DETAILS:

Conference Provider: Adigo - Conference Number: U.S. / Canada: 1-800-550-6865 – Conference ID: 25699

For International numbers, please refer to: http://adigo.com/ICANN/[adigo.com]

Adobe Connect: https://participate.icann.org/icann-soac

Additional information:
This call will be recorded and transcribed
If you cannot attend, please provide an alternate (provide e-mail address off-list)
If you would like a dial out, please provide the phone number, off list
If you would like assistance locating an international number, please send me a request, off list.

Regards,   David

David A. Olive

Senior Vice President

Policy Development Support

Managing Director, ICANN Regional Headquarters –Istanbul

Internet Corporation for Assigned Names and Numbers (ICANN)

Direct Line: +90.212.999.6212

Mobile:       + 1. 202.341.3611

Mobile:       +90.533.341.6550

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