Greetings ASP-IRT members,

Many thanks for taking the time to join us again today. I know many of you were juggling other meetings simultaneously or back-to-back. Much appreciated. As promised, we are sharing additional comments on-list for your review. We kindly request any additional questions or comments on-list by 23:59 UTC Monday 5 August. This will allow us to finalize preparations for posting v3 of the Handbook on the ASP website and to ensure translation of the ASP Handbook into the ICANN languages in a timely fashion.

Below please see the follow-up items from today as well as the remaining Handbook comments to review.

Kind regards,

Kristy, on behalf of the ASP Project Team

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Follow up items from today's meeting:

Once available, Kristy to confirm on list that we’ve consulted internally on the latest financial need indicator (link to comment).
Kristy and Sam to consult internally about the possibility of offering the fee discount to ASP applicants still awaiting ASP evaluation results by the time the gTLD application submission period begins (as opposed to offering a refund if they qualify). ICANN org will update on-list and/or bring this to the full IRT in relation topical discussions about the gTLD fee, withdrawals, refunds, etc.

Remaining Handbook comments to review:

In Section 4.6: Restrictions: In light of Justine's question around distinguishing between Terms and Conditions (T&Cs) and Restrictions, and given that the T&Cs are currently out for public comment, what does the IRT think about keeping this language out of the ASP Handbook and instead leaving in Terms & Conditions and potentially the AGB? In the Handbook we are suggesting removal of text (4.6.4) because it is already in the ASP T&Cs (link to comment) and subject to changes following public comment on the T&Cs.

In Section 4.6: Restrictions: following our discussion on 1 August, we propose keeping the restriction (4.6.7) related to the future Registry Agreement which is for ROs, not ASP applicants, but it seems important to flag to prospective ASP applicants. (link to comment)

In Section 4.6: Restrictions: Addition of cross reference to change requests section to 4.6.1 (link to comment). Handbook text pasted below:

For information on restrictions related to application change requests, please see Section 5.1: Changes to ASP Applications.

In Section 5: Applicant Support Program Application Process: Additional detail on privacy policies added in place of the link to the bylaws (link to comment). Handbook text pasted below:

Personal data processed for the New gTLD Program will be deleted when it is no longer needed for stated purposes, subject to legal requirements, while taking into account ICANN org’s overarching mandate to operate to the maximum extent feasible in an open and transparent manner consistent with procedures designed to ensure fairness. Any Personal Information (as defined in the ICANN Privacy Policy) collected, used, submitted or transmitted in connection with the ASP Evaluation will be processed only for lawful purposes and consistent with the purposes for which it was collected. Such Personal Information will be processed in accordance with the New gTLD Program Personal Data Privacy Statement and ICANN Privacy Policy.

In Section 5: Applicant Support Program Application Process: Updates to steps 2 and 3 to reflect information learned as system development has progressed (link to comment).

In Section 6.5 Extended Evaluation: Minor wording updates for clarity (link to comment). Handbook text pasted below:

ASP applicants that do not pass the Phase 2 evaluation may request an extended evaluation. During extended evaluation, the SARP may seek clarification or additional information from ASP applicants to determine final evaluation results. ASP applicants in extended evaluation may lose their place in the queue and will have 21 calendar days to provide the requested information respond. If those responses do not satisfy the Phase 2 eligibility requirements, the applicant will not qualify for support.

In Section 7.2: Additional Resources: updated to point to the New gTLD Program: Next Round website and the ASP website, as this will have information on the programs, trainings, resources, events, and more (link to comment).