Dear All,

Please find below brief notes from the UA-EAI WG meeting on 20190617.  Please feel free to suggest edits or additions.

• EAI working group should prioritize how to best utilize the time of the volunteers on the working group.  Figure out 3-4 priority areas to focus on
• It was suggested to utilize the ICANN meeting as a venue for the group members to convene
• A review of wider set of software for email clients and servers should be done so that a reasonable choice can be provided for users
• EAI working group should not only review the EAI capability of the available email software but also, where the software does not support EAI, reach out to open source email software providers to ask them to support EAI
• EAI working group should identify the list of email software which support EAI and develop training material for their installation and configuration for email administrators.  For example, develop training videos for installing email clients and servers supporting EAI from Microsoft systems, Postfix, Sendmail, etc. 
• However, just developing the training material is not sufficient.  A more effective plan should be put in place on how this training material will be used for achieving results
• This should be done by first developing training for one suite of email software and conducting its training to a limited set of email administrators to see its effectiveness and gain feedback to improve the training.  The training program should be expanded based on this experience
• It is important to get email administrators to join the EAI working group.  One mechanism is to do outreach to NOGs and other platforms where the relevant audience is attending
• A renewed membership drive is currently underway which will draw more members to the UASG working groups from next meeting

The following next steps are derived from this discussion:

1. Develop a list of email software and services
2. Develop a strategy to test these software and services to identify which services support EAI
3. For those which do not fully support EAI, develop a plan to reach out to them to raise their awareness about EAI and motivate them to provide EAI support
4. For those email software suites which support EAI, choose one which is popular and develop initial training on installing it and configuring it for EAI support.  Conduct initial training based using the training material for its email administrators for determining the effectiveness of the training and messaging.  Based on the input, expand the training program

(please note that this work would build on ongoing work available at https://uasg.tech/information/developers/)

Next meeting is planned in early July, after the ICANN65 meeting.

Regards,
Sarmad

From: UA-EAI <ua-eai-bounces@icann.org> on behalf of Sarmad Hussain <sarmad.hussain@icann.org>
Date: Saturday, June 15, 2019 at 1:42 AM
To: "ua-eai@icann.org" <ua-eai@icann.org>
Subject: Re: [UA-EAI] Scheduling a regular meeting of UA EAI WG

Dear All,

Here is a suggested agenda for the meeting in the coming week.  Please feel free to suggest changes or additions.

1. Review of the status of work on EAI
2. Review of the work for EAI WG in FY20 Action Plan
3. Charting next steps
4. AOB

Regards,
Sarmad