September 2016 - Ws2-so_ac - lists.icann.org

Notes, recordings, transcript for WS2 SO/AC Accountability Subgroup Meeting #7 - 22 Sept
by MSSI Secretariat Sept. 28, 2016

Sept. 28, 2016

Hello all, The notes, recordings and transcripts for WS2 SO/AC Accountability Subgroup Meeting #7 - 22 September 2016 will be available here: https://community.icann.org/x/wRusAw A copy of the notes may be found below. Thank you. With kind regards, Brenda Brewer MSSI Projects & Operations Assistant ICANN - Internet Corporation for Assigned Names and Numbers Action Item: ACTION ITEM- Group to propose and place draft questions in Google Docs/wiki page for the group to review at next meeting Notes 1. Cheryl read into the record - email from Kavouss regarding issues and questions that he had raised to be considered. Response - all questions will be considered for future considerations as the work progresses within the group. Some of the work will be shaped by SO/AC feedback to questions that they will be asked to respond to. 2. Review (brief) of last call #6 held on Sept 6th and any Action Items / Business Arising (See Agenda Discussion Item below) - Discussion focused on reaching out to SO/ACs on their accountability mechanisms - will frame the questions on the email list, including approach and other details 3. Discussion Topics a) Drafting the text of questions based on the bylaws charter for our group, plus Rec 10 and 12 - Can we start drafting some of the questions now? Discussion Questions raised - Kavouss "Co-Chairs, you are referring to ask some questions from SO/AC. What are those questions? what is the expectations that all SO7AC reply " Mathew - what type of questions are you thinking about. Response questions drafted should address what they think and what is in the bylaws Steve example per our charter in the bylaws, we ask each SOAC about documents/procedures showing how they assure accountability, transparency, participation, and prevent capture. Discussion on the timing of developing the questions may depend on staff paper release and then the timing of responses from SO/ACs Suggestion to add additional point to ask them if there is any departure of the day-to-day processes CW three points: wants to hear more from participants, regarding the questions in particular if they are accountable to their members, the critical issue is how do they decide and what positions to take acting in a accountable and transparent issue, this is how to prevent capture otherwise you will not succeed in having SO/ACs provide accountability procedures. Possible question - What existing formal accountability measures does your organizations have in place. Importance of focusing on crafting the questions so they address what the group want to capture for its work. Points raised regarding self-appraisal, note what Avri has placed in the chat Avri Doria: I look forward to seeing the self-appraisals. not only the content included, but the content excluded says a lot in such a self-appraisal. wonder how many of the SOAC will pass a giggle test . Avri Doria: i am almost included to argue against Kavouss' view of the GNSO, but am sure now is not the time to have such discussions. GNSO Chairs and Counsel are the right place to start in asking the questions. Proposal based on today's discussions and the groups mandate - will start a new page in Google Docs and on the wiki put some proposed text of the questions in the page for discussion at the next meeting - try to keep the questions to no more the five if possible. ACTION ITEM- Group to propose and place draft questions in Google Docs/wiki page for the group to review at next meeting b) Questions specific to ask each SO/AC - about their accountability mechanisms pending review of the staff paper... Can we delay this until after next week? Documents Presented * Agenda_WS2_SO-AC_Acct Subgroup Meeting #7_22SEPT16.pdf<https://community.icann.org/download/attachments/61610945/Agenda_WS2_SO-AC_…>

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Agenda for this weeks WS2 SO/AC Accountability Meeting #7 (22 Sept @ 19:00 UTC)
by Cheryl Langdon-Orr Sept. 22, 2016

Sept. 22, 2016

*Please join the Work Stream 2 - SO/AC Accountability Subgroup Meeting #7 <https://community.icann.org/pages/viewpage.action?pageId=61610945> on Thursday, 22 September @ 19:00 UTC*. Additional time zone support here <http://www.timeanddate.com/worldclock/fixedtime.html?msg=SO%2FAC+Accountabi…> *CALL DETAILS:* Link to Adobe Connect: *https://icann.adobeconnect.com/mssi-projects* <https://icann.adobeconnect.com/mssi-projects> Mobile: *tel://1-719-867-0497,*,,5263384535#* <//1-719-867-0497,*,,5263384535/> Upon logging into Adobe Connect, a pop up window will provide you the option to *Dial Out* to your Phone. Enter your Phone Number* (Remember to change the Country Code if needed). After joining the call, as a courtesy to others and the presenters, please *MUTE* your phone. This can be done by selecting *6 on your keypad. To *UNMUTE* select *6 again. If you are *unable* to log into Adobe Connect and can *only* join via phone: List of International Dial-In Numbers: *View dial-in numbers* <https://mtginfo.pgi.com/globalcallmanagement.asp?bwebid=9820041&cid=da6be6b…> Participant Passcode: 526 338 4535 *_________________________________________________________________________________________________________* *Agenda* SO/AC Meeting #7 (22 Sept @ 19:00 UTC) <https://community.icann.org/pages/viewpage.action?pageId=61610945> 0. Call Admin and Roll Call / Apologies 1. Welcome - Opening Remarks 2. Review (brief) of last call #6 <https://community.icann.org/pages/viewpage.action?pageId=61608544> held on Sept 6th and any Action Items / Business Arising (See Agenda Discussion Item below) 3. Discussion Topics - Drafting the text of questions based on the bylaws charter for our group plus Rec 10 and 12 - Can we start some of this drafting now? - Questions specific to ask each SO/AC about their accountability mechanisms pending review of the staff paper... Can we delay this until after next week? 4. AOB 5. Next Meeting 28th Sept 0500 UTC -> Looking to Review the Staff Briefing paper for this group as a main Agenda Item Farzi, Steve and Cheryl *Cheryl Langdon-O**rr ... *(CLO) about.me/cheryl.LangdonOrr [image: Cheryl Langdon-Orr on about.me] <http://about.me/cheryl.LangdonOrr>

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Notes, recordings, transcript for WS2 SO/AC Accountability Subgroup Meeting #6 - 8 Sept
by Brenda Brewer Sept. 9, 2016

Sept. 9, 2016

Hello all, The notes, recordings and transcripts for WS2 SO/AC Accountability Subgroup Meeting #6 - 8 September 2016 will be available here: https://community.icann.org/x/YBKsAw A copy of the notes may be found below. Thank you. With kind regards, Brenda Brewer MSSI Projects & Operations Assistant ICANN - Internet Corporation for Assigned Names and Numbers Action ACTION ITEM - draft text of questions based on the bylaws charter for our group (slide on the screen), plus Recc 10 and 12 (also in the slides). Question to ask each SO/AC about their accountability mechanisms pending review of the staff paper Notes Review (brief) of last call #5 and any Action Items / Business Arising? - Reviewed text from Annex 10 and the presenttion to the Plenary to address accountability both internal and external . - External describes as eveyone who is not part of the target constituencies for a community - Need to be careful as to how captureing what is meant in using the term exrernal What are the current SO/AC Accountability mechanisms? - Continued discussion of who are we accountable to - Need to formulate the question to gather information regarding accountability and then will send to the SO/AC leadership for discussion within their groups ? How do we interpret "working plan" for enhancing SO/AC Accountability - Asking for comments and ideas as to what the plan should entail - SO/AC Accountability per WS2 Bylaw review and develop ... to the extent set forth in the CCWG-Accountability Final Report: (iii) Supporting Organization and Advisory Commitee accountability, including but not limited to improved processes for accountability, transparency, andparticipationn that are helpful to prevent capture - review and develop are key terms question noted regarding review ACTION ITEM - draft text of questions based on the bylaws charter for our group (slide on the screen), plus Recc 10 and 12 (also in the slides). Question to ask each SO/AC about their accountability mechanisms pending review of the staff paper Next call is on 15 Sept at 1300 UTC

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Agenda for today's call
by Cheryl Langdon-Orr Sept. 8, 2016

Sept. 8, 2016

Hello everyone, Here is our agenda for today's call. Meeting # 6 of the Work Stream 2 DT on the topic on ACSO Accountability. (Ws2-ac_so) 0. Call Admin and Roll Call / Apologies (2min- SDB, FB, CLO ) 1. Welcome - Opening Remarks (3min- SDB, FB, CLO) 2. Review (brief) of last call # 5 and any Action Items / Business Arising (5 min- SDB, FB) 3. Discussion Topics (25 -35 min) - What are the current SO / AC s accountability mechanisms ( group discussion) - Possible Formal Request or List of Questions to go to the Leadership of each SO / AC - a proposal to the CCWG Plenary next week? - How do we interpret the "working plan" for enhancing SO / AC accountability. - The new bylaws on SOAC Accountability 4 . AOB / Next Meeting (5min) *Please join the Work Stream 2 - SO/AC Accountability Subgroup Meeting #6* * on Thursday, 8** September* *@ 0300** UTC*. Additional time zone support *here <http://timeanddate.com/s/328k>* *CALL DETAILS:* Link to Adobe Connect: *https://icann.adobeconnect.com/mssi-projects* <https://icann.adobeconnect.com/mssi-projects> Mobile: *tel://1-719-867-0497,*,,5263384535#* <//1-719-867-0497,*,,5263384535/> Upon logging into Adobe Connect, a pop up window will provide you the option to *Dial Out* to your Phone. Enter your Phone Number* (Remember to change the Country Code if needed). After joining the call, as a courtesy to others and the presenters, please *MUTE* your phone. This can be done by selecting *6 on your keypad. To *UNMUTE* select *6 again. If you are *unable* to log into Adobe Connect and can *only* join via phone: List of International Dial-In Numbers: *View dial-in numbers* <https://mtginfo.pgi.com/globalcallmanagement.asp?bwebid=9820041&cid=da6be6b…> Participant Passcode: 526 338 4535 *Cheryl Langdon-O**rr ... *(CLO) about.me/cheryl.LangdonOrr [image: Cheryl Langdon-Orr on about.me] <http://about.me/cheryl.LangdonOrr>

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Notes, recordings, transcript for WS2 SO/AC Accountability Subgroup Meeting #5 - 1 Sept
by Brenda Brewer Sept. 6, 2016

Sept. 6, 2016

Hello all, The notes, recordings and transcripts for WS2 SO/AC Accountability Subgroup Meeting #5 - 1 September 2016 will be available here: https://community.icann.org/x/XRKsAw A copy of the notes may be found below. Thank you. With kind regards, Brenda Brewer MSSI Projects & Operations Assistant ICANN - Internet Corporation for Assigned Names and Numbers Notes 1. Call Admin and Roll Call / Apologies (2min- Staff) Cheryl Langdon-Orr audio only 2. Welcome - Opening Remarks (3min- SDB, FB, CLO) * Steve DelBianco: There was no clear decision on SO/AC accountability question at the CCWG plenary on last Tuesday. Will present the slides presented at the plenary. (presentation of slides https://community.icann.org/pages/viewpage.action?pageId=59643284&preview=/… ) * Cheryl Langdon-Orr: ccNSO has always sought non-member participantion. Other SOACs may also have other interesting and unique mechanisms they use. * Farzaneh Badii: 2 questions are who are we accountable to and what are we accountable for. * Steve DelBianco: We know SO's are responsible to their members per the Bylaws - what we are looking at is do we need to increase this accountability. * Christopher Wilkinson: The Bylaws are clear. What we are talking about is the accountability of the delegates of the SOACs in the new Empowered Community. The incremental new accountability in the new accountability scheme in ICANN. * Farzaneh Badii: the MAR could be used as a soft approach to share best practices. Given there are no other questions let us move to the next agenda item. * Matthew Shears: the issue of scope has to be agreed - Christopher's approach (I understand) seeks to look at what the new accountability requirements post transition, but others, including myself, believe that this is about the accountability of SOs and ACs generally, not just post transition 3. Review (brief) of last call #3 and any Action Items / Business Arising (5 min- SDB, FB) (skipped) 4. Discussion (25 min) - To whom are the SO/ACs accountable to - What are the SO/ACs accountable for - Discuss Matt's suggestion to start from track three: "Develop a detailed working plan on enhancing SO and AC accountability taking into consideration the comments made during the public comment period on the Third Draft Proposal." Googledoc: https://docs.google.com/document/d/1WTRZZJ9B3Q6BHP6AlDHmoiep8NeshNpomBNM4bB… * Mathew Shears: accountability has 4 dimensions: Transparency, Consultation, Review, Redress. We should consider this when considering how to scope our work. MAR may be a distraction, we should start with the workplan. * Steve DelBianco: Appendix C contains a number of elements for ICANN when we began the work on WS1 and it may not be reasonable to think we should apply this to SOACs. * Mathew Shears: agree Steve. But we have addressed and resolved some of these criteria in WS1 and see if they could apply although many may not apply. * Cheryl Langdon-Orr: Mathew Shear's suggestion has meritt to explore these aspects and should be pursued. This could provide the basis for several sections of our report. * Steve DelBianco: Our charter says Review and Develop and we have to do the reviews to identify gaps. If you have criteria ahead of time it makes it easier to identify those potential gaps. * Cheryl Langdon-Orr: If we actually capture what is going on now and compare it will be very useful. * Athina Fragkouli: These should not be hard criteria - more points of reference. * Mathew Shears: We need to work with the SO and ACs if we are going to succeed. * Steve Delbianco: If members from the SO and ACs could come back at the next meeting to present the accountability mechanisms in each of these which are NOT in the Bylaws. 5. AOB / Next Meeting (5min) * Steve DelBianco: Adjourned.

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Agenda for today's call
by farzaneh badii Sept. 2, 2016

Sept. 2, 2016

Hello everyone, Here is our agenda for today's call. Meeting #5 of the Work Stream 2 DT on the topic on ACSO Accountability. (Ws2-ac_so) 0. Call Admin and Roll Call / Apologies (2min- Staff) 1. Welcome - Opening Remarks (3min- SDB, FB, CLO) 2. Review (brief) of last call #3 and any Action Items / Business Arising (5 min- SDB, FB) 3. Discussion (25 min) - To whom are the SO/ACs accountable to - What are the SO/ACs accountable for - Discuss Matt's suggestion to start from track three: "Develop a detailed working plan on enhancing SO and AC accountability taking into consideration the comments made during the public comment period on the Third Draft Proposal." 5. AOB / Next Meeting (5min) *Please join the Work Stream 2 - SO/AC Accountability Subgroup Meeting #**5** on Thursday, **1 September**@ 1**9**:00 UTC*. Additional time zone support *here* <http://www.timeanddate.com/worldclock/fixedtime.html?msg=SO%2FAC+Accountabi…> *CALL DETAILS:* Link to Adobe Connect: *https://icann.adobeconnect.com/mssi-projects* <https://icann.adobeconnect.com/mssi-projects> Mobile: *tel://1-719-867-0497,*,,5263384535#* <//1-719-867-0497,*,,5263384535/> Upon logging into Adobe Connect, a pop up window will provide you the option to *Dial Out* to your Phone. Enter your Phone Number* (Remember to change the Country Code if needed). After joining the call, as a courtesy to others and the presenters, please *MUTE* your phone. This can be done by selecting *6 on your keypad. To *UNMUTE* select *6 again. If you are *unable* to log into Adobe Connect and can *only* join via phone: List of International Dial-In Numbers: *View dial-in numbers* <https://mtginfo.pgi.com/globalcallmanagement.asp?bwebid=9820041&cid=da6be6b…> Participant Passcode: 526 338 4535 -- Farzaneh

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