February 2017 - Ws2-so_ac - lists.icann.org

Notes, recordings and transcript for SOAC Subgroup Meeting # 20 | 09 February 2017
by MSSI Secretariat Feb. 9, 2017

Feb. 9, 2017

Hello all, The notes, recordings and transcripts for CCWG Accountability WS2 SO/AC Subgroup Meeting #20 – 09 February 2017 will be available here: https://community.icann.org/x/Zo3RAw A copy of the action item and notes may be found below. Thank you. Kind Regards, Yvette Guigneaux Multi-Stakeholder & Strategic Initiative Asst. ICANN – Internet Corporation for Assigned Names and Numbers Email: yvette.guigneaux(a)icann.org Cell: +1-310-460-8432 Skype: yvette.guigneaux.icann www.icann.org<http://www.icann.org> Notes: (Including relevant portions of chat): 0. Call Administration • No audio only participants • Attendance will taken from the AC room 1. Review of any AI's from call #19 on February 2nd • see https://community.icann.org/x/XI3RAw 2. Any Updates: 3. Discussion, current DRAFT documentations readings and review. a) Data Capture documentation of input materials from SOAC's •As agreed in last week's call, while exploring methodology, we will review and discuss, the single topic from this track from the data capture exercise, 'Participation - mechanisms and methodologies', is for today's Agenda • see reference drafts (PDF and Word) to be sent (if possible) to the email list from Farzaneh / Tatiana https://mm.icann.org/mailman/listinfo/ws2-so_ac • Farzaneh presented the work done this week on Participation by the drafting team • Topic for next week: Internal review of accountability mechanisms of SO/AC • No volunteer identified in the call to work on this topic. We'll ask for a volunteer through the mailing list. ACTION (Farzaneh): send email to subgroup mailing list to call for volunteer to work on next topic: Internal review of accountability mechanisms of SO/AC • Farzaneh: this is the last topic that needs work, and we can be done. b) Here is the link to DataCapture and reccs google doc: https://docs.google.com/document/d/1O8giARUBR2qPNED7c-XbWVSZmtCbqE0HsXb5MPP… 4. Next Meeting and future Meeting schedule • 16 February @ 13:00 UTC • 02 March @ 05:00 UTC • requesting additional meeting on 23 Feb @0500 UTC 5. AOB and review of any AI's.

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Re: [Ws2-so_ac] Agenda for our next Work Stream 2 - SOAC Accountability Subgroup Meeting #20 on Thursday, 9th February @ 05:00 UTC.
by Cheryl Langdon-Orr Feb. 9, 2017

Feb. 9, 2017

Staff will note all the apologies sent to our list... Sorry it is a bad time for some of you, but we do try to'ahare the pain on Meeting times' and Greg I understand your weariness Very well indeed... On 9 Feb. 2017 11:24 am, "Olga Cavalli" <olgacavalli(a)gmail.com> wrote: My apologies I will not be able to join this call best Olga El 7 feb 2017, a las 23:00, Cheryl Langdon-Orr <langdonorr(a)gmail.com> escribió: *Please join the Work Stream 2 - SOAC Accountability Subgroup Meeting #20 on Thursday, 9th February @ 05:00 UTC.* *CALL DETAILS:Link to Adobe Connect:* https://participate.i cann.org/mssi-projects *Mobile: tel://1-719-867-0497,*,,5263384535# <//1-719-867-0497,*,,5263384535#>* *Agenda:* 0. Call Administration (2-5 min CLO) 1. Review of any AI's from call #19 on February 2nd (2-5 min) CLO) see https://community.icann.org/x/XI3RAw 2. Any Updates: (5 min CLO/FB ) 3. Discussion, current DRAFT documentations readings and review. (30-45 min FB/Tatiana/CLO) a) Data Capture documentation of input materials from SOAC's - As agreed in last week's call, while exploring methodology, we will review and discuss, the single topic from this track from the data capture exercise, 'Participation - mechanisms and methodologies', is for today's Agenda... see reference drafts (PDF and Word) to be sent (if possible) to the email list from Farzaneh / Tatiana https://mm.icann.org/mailman/listinfo/ws2-so_ac . Here is the link to google doc : https://docs.google.com/docu ment/d/1O8giARUBR2qPNED7c-XbWVSZmtCbqE0HsXb5MPPhG5E/edit?usp=sharing 4. Next Meeting and future Meeting schedule (2 min CLO) · 16 February @ 13:00 UTC · 02 March @ 05:00 UTC 5. AOB and review of any AI's. (3 min CLO) *Cheryl Langdon-O**rr ... *(CLO) about.me/cheryl.LangdonOrr [image: Cheryl Langdon-Orr on about.me] <http://about.me/cheryl.LangdonOrr> _______________________________________________ Ws2-so_ac mailing list Ws2-so_ac(a)icann.org https://mm.icann.org/mailman/listinfo/ws2-so_ac

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Agenda for our next Work Stream 2 - SOAC Accountability Subgroup Meeting #20 on Thursday, 9th February @ 05:00 UTC.
by Cheryl Langdon-Orr Feb. 9, 2017

Feb. 9, 2017

*Please join the Work Stream 2 - SOAC Accountability Subgroup Meeting #20 on Thursday, 9th February @ 05:00 UTC.* *CALL DETAILS:Link to Adobe Connect:* https://participate.i cann.org/mssi-projects *Mobile: tel://1-719-867-0497,*,,5263384535# <//1-719-867-0497,*,,5263384535#>* *Agenda:* 0. Call Administration (2-5 min CLO) 1. Review of any AI's from call #19 on February 2nd (2-5 min) CLO) see https://community.icann.org/x/XI3RAw 2. Any Updates: (5 min CLO/FB ) 3. Discussion, current DRAFT documentations readings and review. (30-45 min FB/Tatiana/CLO) a) Data Capture documentation of input materials from SOAC's - As agreed in last week's call, while exploring methodology, we will review and discuss, the single topic from this track from the data capture exercise, 'Participation - mechanisms and methodologies', is for today's Agenda... see reference drafts (PDF and Word) to be sent (if possible) to the email list from Farzaneh / Tatiana https://mm.icann.org/mailman/listinfo/ws2-so_ac . Here is the link to google doc : https://docs.google.com/docu ment/d/1O8giARUBR2qPNED7c-XbWVSZmtCbqE0HsXb5MPPhG5E/edit?usp=sharing 4. Next Meeting and future Meeting schedule (2 min CLO) · 16 February @ 13:00 UTC · 02 March @ 05:00 UTC 5. AOB and review of any AI's. (3 min CLO) *Cheryl Langdon-O**rr ... *(CLO) about.me/cheryl.LangdonOrr [image: Cheryl Langdon-Orr on about.me] <http://about.me/cheryl.LangdonOrr>

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Work Stream 2 - SOAC Accountability
by Steve DelBianco Feb. 7, 2017

Feb. 7, 2017

Team — I am traveling during this week’s call, so apologies for not being able to join you. Per last week’s discussion, I made some edits to our Track 1 document (link<https://docs.google.com/document/d/1O8giARUBR2qPNED7c-XbWVSZmtCbqE0HsXb5MPP…>) 1. Revised Transparency best practice recommendation #4 (page 4 and below) 4. Meetings and calls of SO/ACs and subgroups should normally be open to public observation. When a meeting is determined to be members-only, that should be explained publicly, giving specific reasons for holding a closed meeting. 2. Added Mark Carvel’s point about GAC outreach to non-member states (page 6) 3. Added actionable text to Farsi’s draft best practice recommendations for Outreach. (page 5, and below) * Each AC/SO should publish newsletters or other communications that can help eligible non-members to understand the benefits and process of becoming a member. * Each AC/SO should maintain a publicly- accessible website/wiki pages to advertise their outreach events and opportunities * Each AC/SO should consider creating a committee to manage outreach programs to attract additional eligible members, particularly from parts of their targeted community that may not be adequately participating. * Outreach objectives and potential activities should be mentioned in AC/SO bylaws, charter, or procedures * Each AC/SO should have a strategy for outreach to parts of their targeted community that may not be adequately participating at the time. Regards, Steve

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Notes, recordings and transcript for SOAC Subgroup Meeting # 19 | 2 February
by MSSI Secretariat Feb. 3, 2017

Feb. 3, 2017

Hello all, The notes, recordings and transcripts for CCWG Accountability WS2 SO/AC Subgroup Meeting #19 – 26 January 2017 will be available here: https://community.icann.org/x/XI3RAw A copy of the action item and notes may be found below. Thank you. With kind regards, Brenda Brewer MSSI Projects & Operations Assistant ICANN - Internet Corporation for Assigned Names and Numbers Action Item: · Action (Outreach sub team): reach out to the group through the mailing list to collect additional inputs and further develop the recommendations on the Outreach section. Notes (including relevant parts of chat) 0. Call Administration No audio only participants. Roll call will be taken from the AC room. No SOI update. No request for change to agenda. 1. Review of any AI's from call #18 on January 26th @1300 UTC All action items can be found here: https://community.icann.org/x/9a-DAw[community.icann.org]<https://community.icann.org/x/9a-DAw%5Bcommunity.icann.org%5D> 2. Any Updates: No updates from anyone. 3. Discussion, current DRAFT documentations readings and review. a) Data Capture documentation of input materials from SOAC's - As agreed in last week's call, while exploring methodology, we will review and discuss, the single topic from this track from the data capture exercise, 'Outreach' as an activity that is an aspect of participation, is for todays Agenda... see reference drafts (PDF and Word) attached to the email from Farzaneh Badii received to list https://mm.icann.org/mailman/listinfo/ws2-so_ac yesterday . Here is the link to google doc : https://docs.google.com/document/d/1O8giARUBR2qPNED7c-XbWVSZmtCbqE0HsXb5MPP…<https://docs.google.com/document/d/1O8giARUBR2qPNED7c-XbWVSZmtCbqE0HsXb5MPP…> Steve: we received a very detailed response from ALAC. Transparency: Steve walked through the document he produced, and opened discussion on the draft recommendation proposed regarding SO/AC transparency. Kavouss: 4th bullet - I would suggest that SO/AC meetings be normally open, and closed meetings be an exception, and be so declared, with an explanation. No objection from group, text will be edited to reflect this change. Outreach: Steve walked through the BC's response on outreach. Mark Carvell UK GAC rep: GAC has membership of 170 national and territory government. We outreach to the remaining governments through the biennial High Leel Governmental Meeting when Minsters from GAC and NonGAC member governments are invited. Also individual governments and IGOs also do outreach to the non-members - e.g. UK has been in contact with Bangladesh administration. This will be added to GAC's response. Steve walked through the draft recommendation drafted by Farzaneh, and outlined that these recommendations are less specific than the ones on transparency. Greg: these should be further developed. Cheryl Langdon-Orr (CLO): I can not speak for ALAC of course but I suspect they and At-Large also would see 'effective' Outreach being strengthened as important Farzaneh: I agree and will modify the recommendations to be more action oriented. Mark Carvell UK GAC rep: Agree - important to make specific recommendations in this exercise to SOs and ACs "to consider adopting as general practice...." Steve DelBianco: For example, I would restate Recc 5 to be: Each AC/SO should have a strategy for outreach to parts of their targeted community that may not be adequately represented at the time. Kavouss: I agree it should be more textual. Action (Outreach sub team): reach out to the group through the mailing list to collect additional inputs and further develop the recommendations on the Outreach section. Participation: Kavouss: Participation needs to discussed. Steve: the topic of participation has not been worked on by this subgroup, we won't be able to cover this topic today. 4. Next Meeting and future Meeting schedule · 09 February @ 05:00 UTC · 16 February @ 13:00 UTC · 02 March @ 05:00 UTC 5. AOB and review of any AI's. Suggestion for topics for discussion for next week? We also need volunteers to draft recommendations by then. Steve: I would suggest to discuss participation Mark Carvell UK GAC rep: Agreed - diversity of active participation in policy matters and development is crucial issue. Cheryl: suggest we limit the discussion to Participation methods and mechanisms. Tatiana volunteers to work on this topic. Documents Presented · SOACDataCaptureandreccs.pdf<https://community.icann.org/download/attachments/64064860/SOACDataCapturean…>

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AGENDA for our next Work Stream 2 - SOAC Accountability Subgroup Meeting #19, Thursday 02 February at 19:00 UTC
by Cheryl Langdon-Orr Feb. 2, 2017

Feb. 2, 2017

*Please join the Work Stream 2 - SOAC Accountability Subgroup Meeting #19 on Thursday, 26th February @ 19:00 UTC.* *CALL DETAILS:Link to Adobe Connect:* https://participate.i cann.org/mssi-projects *Mobile: tel://1-719-867-0497,*,,5263384535# <//1-719-867-0497,*,,5263384535#>* *Agenda:* 0. Call Administration (2-5 min CLO) 1. Review of any AI's from call #18 on January 26th @1300 UTC (2-5 min) CLO) see https://community.icann.org/x/9a-DAw 2. Any Updates: (5 min CLO/FB /SDB) 3. Discussion, current DRAFT documentations readings and review. (30-45 min FB/SDB/CLO) a) Data Capture documentation of input materials from SOAC's - As agreed in last week's call, while exploring methodology, we will review and discuss, the single topic from this track from the data capture exercise, 'Outreach' as an activity that is an aspect of participation, is for todays Agenda... see reference drafts (PDF and Word) attached to the email from Farzaneh Badii received to list https://mm.icann.org/mailman/listinfo/ws2-so_ac yesterday . Here is the link to google doc : https://docs.google.com/ document/d/1O8giARUBR2qPNED7c-XbWVSZmtCbqE0HsXb5MPPhG5E/edit?usp=sharing 4. Next Meeting and future Meeting schedule (2 min CLO) · 09 February @ 05:00 UTC · 16 February @ 13:00 UTC · 02 March @ 05:00 UTC 5. AOB and review of any AI's. (3 min CLO) *Cheryl Langdon-O**rr ... *(CLO) about.me/cheryl.LangdonOrr [image: Cheryl Langdon-Orr on about.me] <http://about.me/cheryl.LangdonOrr>

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Data Capture + Recommendations/ Outreach as a part of participation
by farzaneh badii Feb. 1, 2017

Feb. 1, 2017

Dear all, I followed Steve's method for data capture. I have worked SOAC responses with regards to outreach. Here is the link to google doc : https://docs.google.com/document/d/1O8giARUBR2qPNED7c-XbWVSZmtCbqE0HsXb5MPP… PDF and word doc attached. Please note that this is only a draft and nothing is finalized. We can discuss during our call on Thursday. Farzaneh

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