July 2017 - Ws2-so_ac - lists.icann.org

Discussion thread: making SOAC Recommendations consistent on open/closed/members/public
by Steve DelBianco Aug. 3, 2017

Aug. 3, 2017

Following up on today’s call, let’s begin an email discussion thread on an inconsistency in our report<https://docs.google.com/document/d/1ACU9BXxqBh0XPYGAZf3Lv2v7WMoyAvb5LN_MRc6…>, as pointed out by the RySG public comment. In our report<https://docs.google.com/document/d/1ACU9BXxqBh0XPYGAZf3Lv2v7WMoyAvb5LN_MRc6…>, we say this on Transparency good practices: 5. Notes, minutes, or records of all membership meetings should be made publicly available. And we say this about Participation: 4. For any meetings, be they closed to members only or open to anyone, the members have to be able to access notes, minutes, and/or recordings, subject to exceptions for confidential matters. In their public comment (page 4),<https://community.icann.org/download/attachments/59643284/summary%20of%20pu…> the RySG rightly points out that the above recommendations "might be seen as confusing or inconsistent”. We need to address records vs recordings. We need to address access to those records by membership vs public. Our question is, how shall we reconcile our Good Practice recommendations regarding WHAT is included in meeting records, and TO WHOM those records are available?

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Agenda for our meeting Work Stream 2 - SO/AC Accountability Subgroup Meeting #26, later today at 1300 UTC.
by Cheryl Langdon-Orr July 27, 2017

July 27, 2017

*Please join the Work Stream 2 - SO/AC Accountability Subgroup Meeting #26 on Thursday, 27 July @ 13:00 UTC.* CALL DETAILS: Link to Adobe Connect: https://participate. icann.org/mssi-projects <https://participate.icann.org/mssi-projects> Mobile: tel://1-712-770-4218*,,2731447485# Upon logging into Adobe Connect, a pop up window will provide you the option to Dial Out to your Phone. Enter your Phone Number* (Remember to change the Country Code if needed). After joining the call, as a courtesy to others and the presenters, please MUTE your phone. This can be done by selecting *6 on your keypad. To UNMUTE select *6 again. *Agenda * 0. Call Admin and Roll Call / Apologies (2min- CLO ) Apologies 1. Welcome - Opening Remarks - Our aim and purpose for today's call (3-5 min- SDB, CLO) 2. Review (brief) of last meeting records here and any Action Items (5-10 min- SDB, CLO) Refer here to revised report that reflects consensus of our subgroup on our 13-Jul call. This was first circulated this on 17-Jul, and doc, pdf, and a redline, sent again to our list earlier today. A Google Doc version is available here <https://docs.google.com/document/d/1ACU9BXxqBh0XPYGAZf3Lv2v7WMoyAvb5LN_MRc6…> . 3. Primary Agenda Item - Discussion (25 -35 min SDB, FB, CLO) - Review Public Comment documentation, and consideration of any amendments to our recommendations, today we will start with the Good Practices section and call for consensus planning for edits to our documentation as reviewed. - Start development of options for our FINAL Recommendation text edits or changes and then publish a report on results of the public consultation. To be inline with current timeline and milestone dates for WS2 project *completion* by end June 2018. <display new timeline slide BT> 4 . Next Steps. (5 min- CLO, SB) - - CCWG will also need to determine if any changes to our report are significant or not. - If significant changes are recommended, CCWG-Accountability WS2 may require a second public consultation. - If changes are not significant, CCWG-Accountability WS2 can forward final recommendations to Chartering Organizations for approval, and then to the ICANN Board for consideration and adoption. Noting the timeline and Key milestone dates. 5. AOB / Meeting Schedule (5 min- CLO) August Dates: Thursday 3rd @1900 UTC Thursday 10th @ 0500 UTC Thursday 17th @ 1300 UTC Thursday 24th @ 1900 UTC Thursday 31st @ 0500 UTC *Cheryl Langdon-O**rr ... *(CLO) about.me/cheryl.LangdonOrr [image: Cheryl Langdon-Orr on about.me] <http://about.me/cheryl.LangdonOrr>

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Caption Notes-Recordings-Transcript links for SO/AC Accountability Subgroup Meeting #26 - 27 July 2017
by MSSI Secretariat July 27, 2017

July 27, 2017

Hello all, The caption notes, recordings and transcripts for CCWG Accountability WS2 SO/AC Accountability Subgroup Meeting #26 – 27 July 2017 will be available here: https://community.icann.org/x/7mnwAw A copy of the action item and raw caption notes may be found below. With kind regards, Brenda Brewer, Projects & Operations Assistant Multistakeholder Strategy & Strategic Initiatives (MSSI) Internet Corporation for Assigned Names and Numbers [cid:image001.png@01D306EA.5BF43000] Action Items: * Steve: start 2 threads on mailing list, on both topics that were discussed today, ie Transparency item 4 – closing or opening meetings and calls, and Transparency item 5 – what to do with meeting minutes. * Staff: Send revised timeline to the list (see Attachment to complete Action Item. Also linked below under documents) Raw Captioning Notes Disclaimer: This rough edit transcript, which may contain missing, misspelled or paraphrased words, is only provided for your immediate review and is not certified as verbatim and is not to be cited in any way. * Word Doc<https://community.icann.org/download/attachments/66087406/SOAC%20ACCTSUBGRO…> * PDF<https://community.icann.org/download/attachments/66087406/SOAC%20ACCTSUBGRO…> Decisions: * None Requests: * Members of the subgroup are encouraged to participate in the discussions that will be submitted to the mailing list. Documents Presented * SO/AC Acct Report - redline from v2 to v3<https://community.icann.org/download/attachments/66087406/redline%20from%20…> * SOAC-Acct Report [Plenary Draft 3.1]<https://community.icann.org/download/attachments/66087406/SOAC-Acct%20Repor…> * WS2 Revised timeline<https://community.icann.org/download/attachments/66087406/WS2%20Revised%20t…>

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updated draft report, per SO/AC Accountability Subgroup Meeting on 13 July 2017
by Steve DelBianco July 26, 2017

July 26, 2017

Attached is my attempt at revised report that reflects consensus of our subgroup on our 13-Jul call. I first circulated this on 17-Jul. Attached are doc, pdf, and a redline. A Google Doc version is available here<https://docs.google.com/document/d/1ACU9BXxqBh0XPYGAZf3Lv2v7WMoyAvb5LN_MRc6…>. Please review and comment before our next call, on 27-Jul at 13 UTC. Also, please review the summary of public comments here<https://community.icann.org/download/attachments/59643284/summary%20of%20pu…>. We’ll discuss on our 27-Jul call and determine how to respond. --Steve From: Brenda Brewer <mssi-secretariat(a)icann.org<mailto:mssi-secretariat@icann.org>> Date: Monday, July 17, 2017 at 2:31 PM To: CCWG Accountability <accountability-cross-community(a)icann.org<mailto:accountability-cross-community@icann.org>> Cc: "ws2-so_ac(a)icann.org<mailto:ws2-so_ac@icann.org>" <ws2-so_ac(a)icann.org<mailto:ws2-so_ac@icann.org>> Subject: [CCWG-ACCT] Caption Notes-Recordings-Transcript links for SO/AC Accountability Subgroup Meeting #25 - 13 July 2017 Hello all, The caption notes, recordings and transcripts for CCWG Accountability WS2 SO/AC Accountability Subgroup Meeting #25 – 13 July 2017 will be available here: https://community.icann.org/x/mrLRAw A copy of the action item and raw caption notes may be found below. Apologies for the delay in sending. Thank you. Action Items: * Rapporteurs will edit the recommendations to reflect the decisions above so this can be considered on the list and at the next meeting. Raw Captioning Notes Please note that these are the unofficial transcript. Official transcript will be posted 2-3 days after the call * Word Doc<https://community.icann.org/download/attachments/64074394/SO-AC%20ACCOUNTAB…> * PDF<https://community.icann.org/download/attachments/64074394/SO-AC%20ACCOUNTAB…> Decisions: * ATRT reviews - The text about ATRT are on p. 7-8 of the report. That's where we would change the recommendation to say that Organizational Reviewer could assess implementation of "Good Practices" We would recommend that this assessment be reflected in the Operattional Standards for the Organizational Reviews (no objections). * No support for any additional accountability to the community by the EC or SOACs * Round Table - Drop the recommendation for an optional round table and return to the original recommendation = we do not recommend a formal MAR, noting that a minority of our group prefers a public gathering of AC/SO leaders (1 objection). * Re IRP to appeal actions or inactions by SOACs.ICANN already give the Ombuds the role to investigating complaints. Actions or inactions. So we would make the recommendation stronger as opposed to saying such as only a bullet. We would clarify it has an appropriate roll to look at action or inaction. I'll just put that into chat. That Ombuds already has a role to action or inaction. I think we should add that the process used by the Ombuds office may be enhanced and or clarified by the work stream two group recommendations reviewing the ombudsman. That's para phrasing a little bit of what Sebastien said. We could not know at this point but we're indicating that role for the Ombuds may be enhanced or clarified by other work stream two process. How does that sound? Requests: * (none)

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updated draft report, per SO/AC Accountability Subgroup Meeting on 13 July 2017
by Steve DelBianco July 19, 2017

July 19, 2017

Attached is my attempt at revised report that reflects consensus of our subgroup on our 13-Jul call. Attached are doc, pdf, and a redline. A Google Doc version is available here<https://docs.google.com/document/d/1ACU9BXxqBh0XPYGAZf3Lv2v7WMoyAvb5LN_MRc6…>. Please review and comment before our next call, on 27-Jul-2017. --Steve From: Brenda Brewer <mssi-secretariat(a)icann.org<mailto:mssi-secretariat@icann.org>> Date: Monday, July 17, 2017 at 2:31 PM To: CCWG Accountability <accountability-cross-community(a)icann.org<mailto:accountability-cross-community@icann.org>> Cc: "ws2-so_ac(a)icann.org<mailto:ws2-so_ac@icann.org>" <ws2-so_ac(a)icann.org<mailto:ws2-so_ac@icann.org>> Subject: [CCWG-ACCT] Caption Notes-Recordings-Transcript links for SO/AC Accountability Subgroup Meeting #25 - 13 July 2017 Hello all, The caption notes, recordings and transcripts for CCWG Accountability WS2 SO/AC Accountability Subgroup Meeting #25 – 13 July 2017 will be available here: https://community.icann.org/x/mrLRAw A copy of the action item and raw caption notes may be found below. Apologies for the delay in sending. Thank you. Action Items: * Rapporteurs will edit the recommendations to reflect the decisions above so this can be considered on the list and at the next meeting. Raw Captioning Notes Please note that these are the unofficial transcript. Official transcript will be posted 2-3 days after the call * Word Doc<https://community.icann.org/download/attachments/64074394/SO-AC%20ACCOUNTAB…> * PDF<https://community.icann.org/download/attachments/64074394/SO-AC%20ACCOUNTAB…> Decisions: * ATRT reviews - The text about ATRT are on p. 7-8 of the report. That's where we would change the recommendation to say that Organizational Reviewer could assess implementation of "Good Practices" We would recommend that this assessment be reflected in the Operattional Standards for the Organizational Reviews (no objections). * No support for any additional accountability to the community by the EC or SOACs * Round Table - Drop the recommendation for an optional round table and return to the original recommendation = we do not recommend a formal MAR, noting that a minority of our group prefers a public gathering of AC/SO leaders (1 objection). * Re IRP to appeal actions or inactions by SOACs.ICANN already give the Ombuds the role to investigating complaints. Actions or inactions. So we would make the recommendation stronger as opposed to saying such as only a bullet. We would clarify it has an appropriate roll to look at action or inaction. I'll just put that into chat. That Ombuds already has a role to action or inaction. I think we should add that the process used by the Ombuds office may be enhanced and or clarified by the work stream two group recommendations reviewing the ombudsman. That's para phrasing a little bit of what Sebastien said. We could not know at this point but we're indicating that role for the Ombuds may be enhanced or clarified by other work stream two process. How does that sound? Requests: * (none)

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Caption Notes-Recordings-Transcript links for SO/AC Accountability Subgroup Meeting #25 - 13 July 2017
by MSSI Secretariat July 17, 2017

July 17, 2017

Hello all, The caption notes, recordings and transcripts for CCWG Accountability WS2 SO/AC Accountability Subgroup Meeting #25 – 13 July 2017 will be available here: https://community.icann.org/x/mrLRAw A copy of the action item and raw caption notes may be found below. Apologies for the delay in sending. Thank you. With kind regards, Brenda Brewer, Projects & Operations Assistant Multistakeholder Strategy & Strategic Initiatives (MSSI) Internet Corporation for Assigned Names and Numbers [cid:image001.png@01D2FF11.BB0BB800] Action Items: * Rapporteurs will edit the recommendations to reflect the decisions above so this can be considered on the list and at the next meeting. Raw Captioning Notes Please note that these are the unofficial transcript. Official transcript will be posted 2-3 days after the call * Word Doc<https://community.icann.org/download/attachments/64074394/SO-AC%20ACCOUNTAB…> * PDF<https://community.icann.org/download/attachments/64074394/SO-AC%20ACCOUNTAB…> Decisions: * ATRT reviews - The text about ATRT are on p. 7-8 of the report. That's where we would change the recommendation to say that Organizational Reviewer could assess implementation of "Good Practices" We would recommend that this assessment be reflected in the Operattional Standards for the Organizational Reviews (no objections). * No support for any additional accountability to the community by the EC or SOACs * Round Table - Drop the recommendation for an optional round table and return to the original recommendation = we do not recommend a formal MAR, noting that a minority of our group prefers a public gathering of AC/SO leaders (1 objection). * Re IRP to appeal actions or inactions by SOACs.ICANN already give the Ombuds the role to investigating complaints. Actions or inactions. So we would make the recommendation stronger as opposed to saying such as only a bullet. We would clarify it has an appropriate roll to look at action or inaction. I'll just put that into chat. That Ombuds already has a role to action or inaction. I think we should add that the process used by the Ombuds office may be enhanced and or clarified by the work stream two group recommendations reviewing the ombudsman. That's para phrasing a little bit of what Sebastien said. We could not know at this point but we're indicating that role for the Ombuds may be enhanced or clarified by other work stream two process. How does that sound? Requests: * (none)

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Re: [Ws2-so_ac] Agenda for todays WS2-SOAC Accountability call.
by Cheryl Langdon-Orr July 13, 2017

July 13, 2017

*Please join the Work Stream 2 - SO/AC Accountability Subgroup Meeting #25 on Thursday, 13 July @ 19:00 UTC.* CALL DETAILS: Link to Adobe Connect: https://participate.icann.org/ mssi-projects <https://participate.icann.org/mssi-projects> Mobile: tel://1-712-770-4218*,,2731447485# Upon logging into Adobe Connect, a pop up window will provide you the option to Dial Out to your Phone. Enter your Phone Number* (Remember to change the Country Code if needed). Preview attachment CCWAccountability-WS2-Plenary-ICANN After joining the call, as a courtesy to others and the presenters, please MUTE your phone. This can be done by selecting *6 on your keypad. To UNMUTE select *6 again. If you are unable to log into Adobe Connect and can only join via phone: *Agenda * 0. Call Admin and Roll Call / Apologies (2min- SDB, CLO ) Apologies Farzaneh Badii 1. Welcome - Opening Remarks - Our Reconvening and purpose (3-5 min- SDB, CLO) 2. Review (brief) of last meeting (F2F) at ICANN #59 and any Action Items (5-10 min- SDB, CLO) See review notes attached in previous email from Steve del Bianco 3. Discussion and options for any Recommendation text edits or changes (25 -35 min SDB, CLO) - T1 - Track 1 and “Best Practices” Excerpt from last meeting notes - Some prefer a label other than “best practices”. One alternative is “Good Practices” Not much support for having ATRT examine implementation of best practices. Found support for assessing best practice implementation in the Organizational Reviews. Track 1 and SOAC Accountability to the “broader community” Not much support for Board’s comment seeking accountability of the collective SOACs, when acting as the Empowered Community. "EC Decisional Participants should be accountable to the community as a whole, not just their respective SO/AC" No board or staff took my invitation to provide suggestions for how to do this. A Co-chair said we need ICANN-wide conversations, not just decisions within each SOAC. One speaker noted that each AC/SOs will consider broader community when they are deciding on escalation of EC powers. We should address Board comment with an explanation in our report. One speaker suggested Organizational Review also look at cross-accountability. - T2 - Track 2 and [Mutual] Accountability Roundtable Several said don’t do Accountability Round Table – revert to our original draft recommendation. Note that SOACs can share best practices in their leadership emails and calls. Idea to start with the optional Accountability Roundtable, and if it works we could make it an annual requirement. - T3 - Track 3 IRP; Discussion of the question posed, if not IRP then what (if any) mechanism. 4 . Next Steps. (5 min- CLO, SB) - - Public comments and our discussions will be taken on-board by CCWG Accountability WS2 to consider amending our recommendations and then publish a report on results of the public consultation. - CCWG will also need to determine if any changes to our report are significant or not. - If significant changes are recommended, CCWG-Accountability WS2 may have a second public consultation. - If changes are not significant, CCWG-Accountability WS2 can forward final recommendations to Chartering Organizations for approval, and then to the ICANN Board for consideration and adoption. - On Sunday, at the F2F Meeting, nobody suggested we need another round of public comments 5. AOB / Meeting Schedule (5 min- CLO) Thursday 20th 0500 UTC, 27th 1300 UTC *Cheryl Langdon-O**rr ... *(CLO) about.me/cheryl.LangdonOrr [image: Cheryl Langdon-Orr on about.me] <http://about.me/cheryl.LangdonOrr>

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FW: SOAC Accountability group in CCWG WS2 - notes from plenary discussion on 25-Jun-2017
by Steve DelBianco July 13, 2017

July 13, 2017

(Added a table summarizing public comments we received on our first report, courtesy of Bernie Turcotte and ICANN staff) Thanks to Cheryl for circulating an agenda for today’s call. To help folks prepare, I’m re-sending the notes and attachments from our Johannesburg meeting. From: Steve DelBianco <sdelbianco(a)netchoice.org<mailto:sdelbianco@netchoice.org>> Date: Monday, June 26, 2017 at 1:07 AM To: "ws2-so_ac(a)icann.org<mailto:ws2-so_ac@icann.org>" <ws2-so_ac(a)icann.org<mailto:ws2-so_ac@icann.org>> Cc: farzaneh badii <farzaneh.badii(a)gmail.com<mailto:farzaneh.badii@gmail.com>>, Cheryl Langdon-Orr <langdonorr(a)gmail.com<mailto:langdonorr@gmail.com>>, ACCT-Staff <acct-staff(a)icann.org<mailto:acct-staff@icann.org>>, Bernard Turcotte <turcotte.bernard(a)gmail.com<mailto:turcotte.bernard@gmail.com>> Subject: SOAC Accountability group in CCWG WS2 - notes from plenary discussion on 25-Jun-2017 To: members of the CCWG sub team for SO/AC Accountability in Work Stream 2 (wiki<https://community.icann.org/pages/viewpage.action?pageId=59643284>) On Sunday in Johannesburg, we discussed with the CCWG plenary the results of the public comment period<https://www.icann.org/public-comments/soac-accountability-2017-04-14-en> on our first draft report<https://www.icann.org/en/system/files/files/ccwg-acct-ws2-draft-recs-improv…>. Cheryl and I used the attached slides and speaking notes to present. (Thanks to Bernie for starting the slide draft) Discussion lasted about an hour. Chat transcript is at bottom of this email. Some notes from the discussion and presentation and next steps: Track 1 and “Best Practices” Some prefer a label other than “best practices”. One alternative is “Good Practices” Not much support for having ATRT examine implementation of best practices. Found support for assessing best practice implementation in the Organizational Reviews. Track 1 and SOAC Accountability to the “broader community” Not much support for Board’s comment seeking accountability of the collective SOACs, when acting as the Empowered Community. "EC Decisional Participants should be accountable to the community as a whole, not just their respective SO/AC" No board or staff took my invitation to provide suggestions for how to do this. A Co-chair said we need ICANN-wide conversations, not just decisions within each SOAC. One speaker noted that each AC/SOs will consider broader community when they are deciding on escalation of EC powers. We should address Board comment with an explanation in our report. One speaker suggested Organizational Review also look at cross-accountability. Track 2 and [Mutual] Accountability Roundtable Several said don’t do Accountability Round Table – revert to our original draft recommendation. Note that SOACs can share best practices in their leadership emails and calls. Idea to start with the optional Accountability Roundtable, and if it works we could make it an annual requirement. Next Steps: Public comments and our discussions today will be taken on-board by CCWG Accountability WS2 to consider amending our recommendations and then publish a report on results of the public consultation. CCWG will also need to determine if any changes to our report are significant or not. If significant changes are recommended, CCWG-Accountability WS2 may have a second public consultation. If changes are not significant, CCWG-Accountability WS2 can forward final recommendations to Chartering Organizations for approval, and then to the ICANN Board for consideration and adoption. On Sunday, nobody suggested we need another round of public comments. We will re-convene our sub team for a few conference calls to discuss next steps. Schedule invitation to follow. Regards, Steve DelBianco, Cheryl Langdon-Orr, and Farzaneh Badii Co-Rapporteurs, SOAC Accountability Group, CCWG WS2 Chat transcript: Sivasubramanian M @ 59: (11:03) "Good Practices" sound better, sounds more sincere Steve DelBianco [GNSO-CSG]: (11:03) Sec 4.4 on Organizational Reviews: The goal of the review, to be undertaken pursuant to such criteria and standards as the Board shall direct, shall be to determine (i) whether that organization, council or committee has a continuing purpose in the ICANN structure, (ii) if so, whether any change in structure or operations is desirable to improve its effectiveness and (iii) whether that organization, council or committee is accountable to its constituencies, stakeholder groups, organizations and other stakeholders. Kavouss Arasteh 6: (11:08) I also recommand to endeavour to meet the concerns expressed by the Board Jordan Carter (.nz): (11:08) You can find the Board comment on these SO/AC accountability recommendations here: https://mm.icann.org/pipermail/comments-soac-accountability- 14apr17/2017-May/000007.html Kavouss Arasteh: (11:12) In reply to Alan, I would say that is is a well known practice to say, " Best Practice " is understood and thden define that Steve DelBianco [GNSO-CSG]: (11:14) that ICANN meeting planning staff take the following steps prior to each Annual General Meeting (AGM): (p. 9) ICANN staff should ask the chairs of all SO/ACs whether they want to hold an Accountability Roundtable to discuss SO/AC accountability. If a majority of SO/AC chairs agree, ICANN staff would schedule a 90-minute public session at the next AGM, open to all SO/AC/Group chairs, and joined by ICANN CEO and Board Chair. The ICANN board chair would designate a moderator for the session. Christopher Wilkinson (CW): (11:14) Agree with Malcolm. Against MART for those reasons. CW Kavouss Arasteh: (11:14) As for mutual accountability; let us make it optional first, if it works well and at thenext review we could decide diffrently such as a need to do that matthew shears: (11:16) there may be occassion when sharing practices may be a useful exercise then we might consider that the ART (not MART) be an optional measure subject to the approval of the SO/AC Chairs, for example. Christopher Wilkinson (CW): (11:16) In an earlier posting (a long time ago) I suggested Mutual Transparency Round Table. CW Kavouss Arasteh: (11:17) Perhaps the issue of doing it pin public comment to be separated from the main issue Malcolm Hutty: (11:18) "Roundtable discussion on cross-cutting issues" would be more what I had in mind. We need to get away from any sense that this is a body that SOAC leaders report to or need to satisfy Sivasubramanian M @ 59: (11:19) This conflict concerning mutual accountability could become unimportant, if on the whole the Community processes gradually move away from SILOs to Cross Community processes Jordan Carter (.nz): (11:21) We have done that for the use of the Community Powers, Steve - agreed. It's the broader picture of the organisation as a whole that we need to build into the process somewhere, and that I thought the MAR might be able to help with. Sivasubramanian M @ 59: (11:22) For e.g. if we work towards making a 4 day meeting with one and a half days of independant AC/SO schedules and two and a half days of Cross Community meetings. Steve DelBianco [GNSO-CSG]: (11:23) Thanks for that clarification, Jordan Jordan Carter (.nz): (11:23) Siva - yes the new meeting approach is helpful in breaking people out of the silos Sivasubramanian M @ 59: (11:24) Such an overall shift would postively reflect on the independant AC/SO accountability process, as each AC / SO bring their independant work invariably to the Cross Communitty table. Sivasubramanian M @ 59: (11:24) or a Cross Community House Kavouss Arasteh: (11:27) Doing Mutual accountability on optional basis certainly would help but whether do it publicly or non publicly is another issue as I explained

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SOAC Accountability group in CCWG WS2 - notes from plenary discussion on 25-Jun-2017
by Steve DelBianco July 13, 2017

July 13, 2017

To: members of the CCWG sub team for SO/AC Accountability in Work Stream 2 (wiki<https://community.icann.org/pages/viewpage.action?pageId=59643284>) On Sunday in Johannesburg, we discussed with the CCWG plenary the results of the public comment period<https://www.icann.org/public-comments/soac-accountability-2017-04-14-en> on our first draft report<https://www.icann.org/en/system/files/files/ccwg-acct-ws2-draft-recs-improv…>. Cheryl and I used the attached slides and speaking notes to present. (Thanks to Bernie for starting the slide draft) Discussion lasted about an hour. Chat transcript is at bottom of this email. Some notes from the discussion and presentation and next steps: Track 1 and “Best Practices” Some prefer a label other than “best practices”. One alternative is “Good Practices” Not much support for having ATRT examine implementation of best practices. Found support for assessing best practice implementation in the Organizational Reviews. Track 1 and SOAC Accountability to the “broader community” Not much support for Board’s comment seeking accountability of the collective SOACs, when acting as the Empowered Community. "EC Decisional Participants should be accountable to the community as a whole, not just their respective SO/AC" No board or staff took my invitation to provide suggestions for how to do this. A Co-chair said we need ICANN-wide conversations, not just decisions within each SOAC. One speaker noted that each AC/SOs will consider broader community when they are deciding on escalation of EC powers. We should address Board comment with an explanation in our report. One speaker suggested Organizational Review also look at cross-accountability. Track 2 and [Mutual] Accountability Roundtable Several said don’t do Accountability Round Table – revert to our original draft recommendation. Note that SOACs can share best practices in their leadership emails and calls. Idea to start with the optional Accountability Roundtable, and if it works we could make it an annual requirement. Next Steps: Public comments and our discussions today will be taken on-board by CCWG Accountability WS2 to consider amending our recommendations and then publish a report on results of the public consultation. CCWG will also need to determine if any changes to our report are significant or not. If significant changes are recommended, CCWG-Accountability WS2 may have a second public consultation. If changes are not significant, CCWG-Accountability WS2 can forward final recommendations to Chartering Organizations for approval, and then to the ICANN Board for consideration and adoption. On Sunday, nobody suggested we need another round of public comments. We will re-convene our sub team for a few conference calls to discuss next steps. Schedule invitation to follow. Regards, Steve DelBianco, Cheryl Langdon-Orr, and Farzaneh Badii Co-Rapporteurs, SOAC Accountability Group, CCWG WS2 Chat transcript: Sivasubramanian M @ 59: (11:03) "Good Practices" sound better, sounds more sincere Steve DelBianco [GNSO-CSG]: (11:03) Sec 4.4 on Organizational Reviews: The goal of the review, to be undertaken pursuant to such criteria and standards as the Board shall direct, shall be to determine (i) whether that organization, council or committee has a continuing purpose in the ICANN structure, (ii) if so, whether any change in structure or operations is desirable to improve its effectiveness and (iii) whether that organization, council or committee is accountable to its constituencies, stakeholder groups, organizations and other stakeholders. Kavouss Arasteh 6: (11:08) I also recommand to endeavour to meet the concerns expressed by the Board Jordan Carter (.nz): (11:08) You can find the Board comment on these SO/AC accountability recommendations here: https://mm.icann.org/pipermail/comments-soac-accountability- 14apr17/2017-May/000007.html Kavouss Arasteh: (11:12) In reply to Alan, I would say that is is a well known practice to say, " Best Practice " is understood and thden define that Steve DelBianco [GNSO-CSG]: (11:14) that ICANN meeting planning staff take the following steps prior to each Annual General Meeting (AGM): (p. 9) ICANN staff should ask the chairs of all SO/ACs whether they want to hold an Accountability Roundtable to discuss SO/AC accountability. If a majority of SO/AC chairs agree, ICANN staff would schedule a 90-minute public session at the next AGM, open to all SO/AC/Group chairs, and joined by ICANN CEO and Board Chair. The ICANN board chair would designate a moderator for the session. Christopher Wilkinson (CW): (11:14) Agree with Malcolm. Against MART for those reasons. CW Kavouss Arasteh: (11:14) As for mutual accountability; let us make it optional first, if it works well and at thenext review we could decide diffrently such as a need to do that matthew shears: (11:16) there may be occassion when sharing practices may be a useful exercise then we might consider that the ART (not MART) be an optional measure subject to the approval of the SO/AC Chairs, for example. Christopher Wilkinson (CW): (11:16) In an earlier posting (a long time ago) I suggested Mutual Transparency Round Table. CW Kavouss Arasteh: (11:17) Perhaps the issue of doing it pin public comment to be separated from the main issue Malcolm Hutty: (11:18) "Roundtable discussion on cross-cutting issues" would be more what I had in mind. We need to get away from any sense that this is a body that SOAC leaders report to or need to satisfy Sivasubramanian M @ 59: (11:19) This conflict concerning mutual accountability could become unimportant, if on the whole the Community processes gradually move away from SILOs to Cross Community processes Jordan Carter (.nz): (11:21) We have done that for the use of the Community Powers, Steve - agreed. It's the broader picture of the organisation as a whole that we need to build into the process somewhere, and that I thought the MAR might be able to help with. Sivasubramanian M @ 59: (11:22) For e.g. if we work towards making a 4 day meeting with one and a half days of independant AC/SO schedules and two and a half days of Cross Community meetings. Steve DelBianco [GNSO-CSG]: (11:23) Thanks for that clarification, Jordan Jordan Carter (.nz): (11:23) Siva - yes the new meeting approach is helpful in breaking people out of the silos Sivasubramanian M @ 59: (11:24) Such an overall shift would postively reflect on the independant AC/SO accountability process, as each AC / SO bring their independant work invariably to the Cross Communitty table. Sivasubramanian M @ 59: (11:24) or a Cross Community House Kavouss Arasteh: (11:27) Doing Mutual accountability on optional basis certainly would help but whether do it publicly or non publicly is another issue as I explained

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