August 2017 - Ws2-so_ac - lists.icann.org

SO/AC Accountability group: latest draft report and consideration of public comments
by Steve DelBianco Aug. 5, 2017

Aug. 5, 2017

Attached is my attempt at a revised report that reflects consensus on our 3-Aug subgroup call: Added a clarifying note about ASO on page 3, to say we are only addressing their ICANN activities. Revised the Transparency Good Practice for publishing meeting records, on pages 6-7, regarding open and closed meetings. With that in place, we can remove the meeting records practice under “Participation” Revised the "Annual Report" good practice on page 6. We may need a note to clarify what we mean by “members”, but I don’t think so. Attached are: Doc and pdf of our report, draft 3.2 The Google Doc version is available <https://docs.google.com/document/d/1ACU9BXxqBh0XPYGAZf3Lv2v7WMoyAvb5LN_MRc6…> <https://docs.google.com/document/d/1sT6SscZLT7VK2rVFOMPaiK1Qd8vlVLkm0boRX7I…> here<https://docs.google.com/document/d/1sT6SscZLT7VK2rVFOMPaiK1Qd8vlVLkm0boRX7I…>. A redline comparing to our 29-Mar plenary draft<https://community.icann.org/download/attachments/59641302/SOAC-Accountabili…>. The summary matrix of public comments (plus PDF), where Column E shows our response to the comment. ( I think we should use this matrix to guide our comment response work on upcoming calls.) Please review and comment before our next call, on 10-Aug-2017. --Steve From: <accountability-cross-community-bounces(a)icann.org<mailto:accountability-cross-community-bounces@icann.org>> on behalf of Brenda Brewer <mssi-secretariat(a)icann.org<mailto:mssi-secretariat@icann.org>> Date: Thursday, August 3, 2017 at 5:00 PM To: CCWG Accountability <accountability-cross-community(a)icann.org<mailto:accountability-cross-community@icann.org>> Cc: "ws2-so_ac(a)icann.org<mailto:ws2-so_ac@icann.org>" <ws2-so_ac(a)icann.org<mailto:ws2-so_ac@icann.org>> Subject: [CCWG-ACCT] Caption Notes-Recordings-Transcript links for SO/AC Accountability Subgroup Meeting #27 - 3 August 2017 The caption notes, recordings and transcripts for CCWG Accountability WS2 SO/AC Accountability Subgroup Meeting #27 – 3 August 2017 will be available here: https://community.icann.org/x/yAQhB A copy of the action item and raw caption notes may be found below. With kind regards, Brenda Brewer, Projects & Operations Assistant Multistakeholder Strategy & Strategic Initiatives (MSSI) Internet Corporation for Assigned Names and Numbers [cid:image001.png@01D30C71.ABA7E060] Action Items: * SDB – Produce next version of report Raw Captioning Notes Disclaimer: This rough edit transcript, which may contain missing, misspelled or paraphrased words, is only provided for your immediate review and is not certified as verbatim and is not to be cited in any way. * Word Doc<https://community.icann.org/download/attachments/69272776/CCWG-SOAC%20ACCOU…> * PDF<https://community.icann.org/download/attachments/69272776/CCWG-SOAC%20ACCOU…> Decisions: * Aim to submit the next version of the recommendations to the plenary for 11 October for a first reading on 18 October and a second reading on 27 October at the Face to Face in Abu Dhabi. Requests: * Participants to look at the comments summary from the Public Consultation to be able to engage in a discussion on these at the next meeting.

1 0

Caption Notes-Recordings-Transcript links for SO/AC Accountability Subgroup Meeting #27 - 3 August 2017
by MSSI Secretariat Aug. 3, 2017

Aug. 3, 2017

Hello all, The caption notes, recordings and transcripts for CCWG Accountability WS2 SO/AC Accountability Subgroup Meeting #27 – 3 August 2017 will be available here: https://community.icann.org/x/yAQhB A copy of the action item and raw caption notes may be found below. With kind regards, Brenda Brewer, Projects & Operations Assistant Multistakeholder Strategy & Strategic Initiatives (MSSI) Internet Corporation for Assigned Names and Numbers [cid:image001.png@01D30C71.ABA7E060] Action Items: * SDB – Produce next version of report Raw Captioning Notes Disclaimer: This rough edit transcript, which may contain missing, misspelled or paraphrased words, is only provided for your immediate review and is not certified as verbatim and is not to be cited in any way. * Word Doc<https://community.icann.org/download/attachments/69272776/CCWG-SOAC%20ACCOU…> * PDF<https://community.icann.org/download/attachments/69272776/CCWG-SOAC%20ACCOU…> Decisions: * Aim to submit the next version of the recommendations to the plenary for 11 October for a first reading on 18 October and a second reading on 27 October at the Face to Face in Abu Dhabi. Requests: * Participants to look at the comments summary from the Public Consultation to be able to engage in a discussion on these at the next meeting.

1 0

Discussion thread: making SOAC Recommendations consistent on open/closed/members/public
by Steve DelBianco Aug. 3, 2017

Aug. 3, 2017

Following up on today’s call, let’s begin an email discussion thread on an inconsistency in our report<https://docs.google.com/document/d/1ACU9BXxqBh0XPYGAZf3Lv2v7WMoyAvb5LN_MRc6…>, as pointed out by the RySG public comment. In our report<https://docs.google.com/document/d/1ACU9BXxqBh0XPYGAZf3Lv2v7WMoyAvb5LN_MRc6…>, we say this on Transparency good practices: 5. Notes, minutes, or records of all membership meetings should be made publicly available. And we say this about Participation: 4. For any meetings, be they closed to members only or open to anyone, the members have to be able to access notes, minutes, and/or recordings, subject to exceptions for confidential matters. In their public comment (page 4),<https://community.icann.org/download/attachments/59643284/summary%20of%20pu…> the RySG rightly points out that the above recommendations "might be seen as confusing or inconsistent”. We need to address records vs recordings. We need to address access to those records by membership vs public. Our question is, how shall we reconcile our Good Practice recommendations regarding WHAT is included in meeting records, and TO WHOM those records are available?

4 4

Our Proposed Agenda for Meeting #27 on Thursday, 3rd August @ 19:00 UTC.
by Cheryl Langdon-Orr Aug. 3, 2017

Aug. 3, 2017

*Please join the Work Stream 2 - SO/AC Accountability Subgroup Meeting #27 on Thursday, 3rd August @ 19:00 UTC.* CALL DETAILS: Link to Adobe Connect: https://participate.i cann.org/mssi-projects <https://participate.icann.org/mssi-projects> Mobile: tel://1-712-770-4218*,,2731447485# Upon logging into Adobe Connect, a pop up window will provide you the option to Dial Out to your Phone. Enter your Phone Number* (Remember to change the Country Code if needed). After joining the call, as a courtesy to others and the presenters, please MUTE your phone. This can be done by selecting *6 on your keypad. To UNMUTE select *6 again. *Agenda * 0. Call Admin and Roll Call / Apologies (2min- CLO ) Apologies 1. Welcome - Opening Remarks - Our aim and purpose for today's call (3-5 min- SDB, CLO) 2. Review (brief) of last meeting records here and any Action Items (5-10 min- SDB, CLO) Refer here to our Google Doc and any list interaction on changes to draft text. Google Doc version is available here <https://docs.google.com/document/d/1ACU9BXxqBh0XPYGAZf3Lv2v7WMoyAvb5LN_MRc6…> . 3. Primary Agenda Item - Discussion (25 -35 min SDB, FB) - Continue Review Public Comment documentation, and consideration of any amendments to our recommendations, from our last call and intersession list exchanges. Starting point for today can be text regarding Open and Closed Meetings. - Continue development of options for our FINAL Recommendation text edits or changes and then publish a report on results of the public consultation. To be inline with current timeline and milestone dates for WS2 project *completion* by end June 2018. <display new timeline slide BT> 4 . Next Steps. (5 min- CLO, SB) - - CCWG still need to determine if any changes to our report are significant or not. - If significant changes are recommended, CCWG-Accountability WS2 may require a second public consultation. - If changes are not significant, CCWG-Accountability WS2 can forward final recommendations to Chartering Organizations for approval, and then to the ICANN Board for consideration and adoption. Noting the timeline and Key milestone dates. 5. AOB / Meeting Schedule (5 min- CLO) August Dates: Thursday 10th @ 0500 UTC Thursday 17th @ 1300 UTC Thursday 24th @ 1900 UTC Thursday 31st @ 0500 UTC *Cheryl Langdon-O**rr ... *(CLO) about.me/cheryl.LangdonOrr [image: Cheryl Langdon-Orr on about.me] <http://about.me/cheryl.LangdonOrr>

1 0