- Ws2-so_ac - lists.icann.org

Caption Notes-Recordings-Transcript links for SO/AC Accountability Subgroup Meeting #29 - 17 August 2017
by MSSI Secretariat Aug. 17, 2017

Aug. 17, 2017

Hello all, The caption notes, recordings and transcripts for CCWG Accountability WS2 SO/AC Accountability Subgroup Meeting #29 – 17 August 2017 will be available here: https://community.icann.org/x/zwQhB A copy of the action item and raw caption notes may be found below. With kind regards, Brenda Brewer, Projects & Operations Assistant Multistakeholder Strategy & Strategic Initiatives (MSSI) Internet Corporation for Assigned Names and Numbers [cid:image001.png@01D31780.66EB0F50] Action Items: * SDB and FB to update document per comments for next meeting. Raw Captioning Notes Disclaimer: This rough edit transcript, which may contain missing, misspelled or paraphrased words, is only provided for your immediate review and is not certified as verbatim and is not to be cited in any way. * Word Doc<https://community.icann.org/download/attachments/69272783/SO-AC%20ACCOUNTAB…> * PDF<https://community.icann.org/download/attachments/69272783/SO-AC%20ACCOUNTAB…> Decisions: * None Requests: * None Documents Presented * Summary<https://community.icann.org/download/attachments/69272783/summary%20of%20pu…> of Public Comments<https://community.icann.org/download/attachments/69272783/summary%20of%20pu…>

1 0

Re: [Ws2-so_ac] Please join the Work Stream 2 - SO/AC Accountability Subgroup Meeting #29 on Thursday 17th August @ 1300 UTC.
by Steve DelBianco Aug. 17, 2017

Aug. 17, 2017

For those who may desire it for our call, attached is a PDF version of the Google Sheet<https://docs.google.com/spreadsheets/d/1uAjMUtnaigi5-zSMGmmIbvFNcPxGQC0cMB_…> with proposed responses to public comments From: Cheryl Langdon-Orr <langdonorr(a)gmail.com<mailto:langdonorr@gmail.com>> Date: Wednesday, August 16, 2017 at 6:44 PM To: "ws2-so_ac(a)icann.org<mailto:ws2-so_ac@icann.org>" <ws2-so_ac(a)icann.org<mailto:ws2-so_ac@icann.org>>, Steve DelBianco <sdelbianco(a)netchoice.org<mailto:sdelbianco@netchoice.org>>, farzaneh badii <farzaneh.badii(a)gmail.com<mailto:farzaneh.badii@gmail.com>>, Thomas Rickert <thomas(a)rickert.net<mailto:thomas@rickert.net>> Cc: Brenda Brewer <mssi-secretariat(a)icann.org<mailto:mssi-secretariat@icann.org>> Subject: Please join the Work Stream 2 - SO/AC Accountability Subgroup Meeting #29 on Thursday 17th August @ 1300 UTC. Please join the Work Stream 2 - SO/AC Accountability Subgroup Meeting #29 on Thursday 17th August @ 1300 UTC. CALL DETAILS: Link to Adobe Connect: https://participate.icann.org/mssi-projects <https://participate.icann.org/mssi-projects> Mobile: tel://1-712-770-4218*,,2731447485# Upon logging into Adobe Connect, a pop up window will provide you the option to Dial Out to your Phone. Enter your Phone Number* (Remember to change the Country Code if needed). After joining the call, as a courtesy to others and the presenters, please MUTE your phone. This can be done by selecting *6 on your keypad. To UNMUTE select *6 again. Agenda 0. Call Admin and Roll Call / Apologies (2min- CLO ) Apologies 1. Welcome - Opening Remarks - Our aim and purpose for today's call (3-5 min- SDB, CLO) 2. Review (brief) of last meeting records here and any Action Items (5-10 min- SDB, CLO) Refer here to our Google Doc and any list interaction on changes to draft text. 3. Primary Agenda Item - Discussion (25 -35 min SDB, FB) * Review Public Comment documentation, and consideration of any amendments to our recommendations, from our last call and intersession list exchanges. Please see this Document<https://docs.google.com/spreadsheets/d/1uAjMUtnaigi5-zSMGmmIbvFNcPxGQC0cMB_…> for reference on this item (to be displayed in the call) 4 . Next Steps. Standing Item - (5 min- CLO, SB) * - CCWG still need to determine if any changes to our report are significant or not. - If significant changes are recommended, CCWG-Accountability WS2 may require a second public consultation. - If changes are not significant, CCWG-Accountability WS2 can forward final recommendations to Chartering Organizations for approval, and then to the ICANN Board for consideration and adoption. Noting the timeline and Key milestone dates. 5. AOB / Meeting Schedule (5 min- CLO) August Dates: Thursday 24th @ 1900 UTC Thursday 31st @ 0500 UTC <http://about.me/cheryl.LangdonOrr> Cheryl Langdon-O rr ... (CLO) about.me/cheryl.LangdonOrr

3 4

Please join the Work Stream 2 - SO/AC Accountability Subgroup Meeting #29 on Thursday 17th August @ 1300 UTC.
by Cheryl Langdon-Orr Aug. 16, 2017

Aug. 16, 2017

*Please join the Work Stream 2 - SO/AC Accountability Subgroup Meeting #29 on *Thursday 17th August @ 1300 *UTC.* CALL DETAILS: Link to Adobe Connect: https://participate.i cann.org/mssi-projects <https://participate.icann.org/mssi-projects> Mobile: tel://1-712-770-4218*,,2731447485# Upon logging into Adobe Connect, a pop up window will provide you the option to Dial Out to your Phone. Enter your Phone Number* (Remember to change the Country Code if needed). After joining the call, as a courtesy to others and the presenters, please MUTE your phone. This can be done by selecting *6 on your keypad. To UNMUTE select *6 again. *Agenda * 0. Call Admin and Roll Call / Apologies (2min- CLO ) Apologies 1. Welcome - Opening Remarks - Our aim and purpose for today's call (3-5 min- SDB, CLO) 2. Review (brief) of last meeting records here and any Action Items (5-10 min- SDB, CLO) Refer here to our Google Doc and any list interaction on changes to draft text. 3. Primary Agenda Item - Discussion (25 -35 min SDB, FB) - Review Public Comment documentation, and consideration of any amendments to our recommendations, from our last call and intersession list exchanges. Please see this Document <https://docs.google.com/spreadsheets/d/1uAjMUtnaigi5-zSMGmmIbvFNcPxGQC0cMB_…> for reference on this item (to be displayed in the call) 4 . Next Steps. Standing Item - (5 min- CLO, SB) - - CCWG still need to determine if any changes to our report are significant or not. - If significant changes are recommended, CCWG-Accountability WS2 may require a second public consultation. - If changes are not significant, CCWG-Accountability WS2 can forward final recommendations to Chartering Organizations for approval, and then to the ICANN Board for consideration and adoption. Noting the timeline and Key milestone dates. 5. AOB / Meeting Schedule (5 min- CLO) August Dates: Thursday 24th @ 1900 UTC Thursday 31st @ 0500 UTC *Cheryl Langdon-O**rr ... *(CLO) about.me/cheryl.LangdonOrr [image: Cheryl Langdon-Orr on about.me] <http://about.me/cheryl.LangdonOrr>

1 0

Raw Notes, recordings and transcript for SOAC Subgroup Meeting # 28 | 10 August 17
by MSSI Secretariat Aug. 11, 2017

Aug. 11, 2017

Hello all, The raw notes, recordings and transcripts for CCWG Accountability WS2 SO/AC Subgroup Meeting #28 – 10 August 2017 will be available here: https://community.icann.org/x/ywQhB A copy of the raw captioning notes, along with the decisions, action items and requests may be found below. Thank you. Kind Regards, Yvette Guigneaux Multi-Stakeholder & Strategic Initiative Asst. ICANN – Internet Corporation for Assigned Names and Numbers Email: yvette.guigneaux(a)icann.org<mailto:yvette.guigneaux@icann.org> Cell: +1-310-460-8432 Skype: yvette.guigneaux.icann www.icann.org[icann.org]<https://urldefense.proofpoint.com/v2/url?u=http-3A__www.icann.org&d=DwMGaQ&…> ________________________________ Raw Captioning Notes Disclaimer: This rough edit transcript, which may contain missing, misspelled or paraphrased words, is only provided for your immediate review and is not certified as verbatim and is not to be cited in any way. · Word.doc<https://community.icann.org/download/attachments/69272779/SOAC%20ACCOUNTABI…> · PDF<https://community.icann.org/download/attachments/69272779/SOAC%20ACCOUNTABI…> Decisions / Action Items / Requests CCWG-Accountability-WS2- SO/AC –Meeting #28 – 10 August 17 – Patrick Dodson 4 Participants at start of call Decisions: · Inclusion of an additional recommendation that every decisional participant in the Empowered Community should document the process by which that group reaches any decisions as decisional participants in the community, and that when an AC or SO renders a decision, that it should provide written notice of what the decision was. · Regarding the comment from the Board around the group considering things the community might do to execute reviews in a timely basis, the group determined they are unable to find any mechanism whereby AC/SO can individually or collectively make their work more timely, in the selection of team members, performing their work, and delivering a report. Action Items: 1. Staff to send the edited and agreed to text re: ASO to the ASO leadership. Send to Bart to send to ASO leadership and see if they have any feedback or require any edits. 2. Ask subgroup team via the list to look at edited text based on the call today. Requests: · none

1 0

Agenda for our Meeting #28 Aug 19th at 0500 UTC
by Cheryl Langdon-Orr Aug. 9, 2017

Aug. 9, 2017

*Please join the Work Stream 2 - SO/AC Accountability Subgroup Meeting #28 on Thursday, 10th August @ 05:00 UTC.* CALL DETAILS: Link to Adobe Connect: https://participate.i cann.org/mssi-projects <https://participate.icann.org/mssi-projects> Mobile: tel://1-712-770-4218*,,2731447485# Upon logging into Adobe Connect, a pop up window will provide you the option to Dial Out to your Phone. Enter your Phone Number* (Remember to change the Country Code if needed). After joining the call, as a courtesy to others and the presenters, please MUTE your phone. This can be done by selecting *6 on your keypad. To UNMUTE select *6 again. *Agenda * 0. Call Admin and Roll Call / Apologies (2min- CLO ) Apologies 1. Welcome - Opening Remarks - Our aim and purpose for today's call (3-5 min- SDB, CLO) 2. Review (brief) of last meeting records here and any Action Items (5-10 min- SDB, CLO) Refer here to our Google Doc and any list interaction on changes to draft text. As per email from Steve on Aug 6th where he advised to the list the following :- "... ... a revised report that reflects consensus on our 3-Aug subgroup call: Added a clarifying note about ASO on page 3, to say we are only addressing their ICANN activities. Revised the Transparency Good Practice for publishing meeting records, on pages 6-7, regarding open and closed meetings. With that in place, we can remove the meeting records practice under “Participation” Revised the "Annual Report" good practice on page 6. We may need a note to clarify what we mean by “members”, but I don’t think so. Attached are: Doc and pdf of our report, draft 3.2 The Google Doc version is available <https://docs.google.com/document/d/1ACU9BXxqBh0XPYGAZf3Lv2v7WMoyAvb5LN_MRc6…> <https://docs.google.com/document/d/1sT6SscZLT7VK2rVFOMPaiK1Qd8vlVLkm0boRX7I…> here <https://docs.google.com/document/d/1sT6SscZLT7VK2rVFOMPaiK1Qd8vlVLkm0boRX7I…> . A redline comparing to our 29-Mar plenary draft <https://community.icann.org/download/attachments/59641302/SOAC-Accountabili…> . The summary matrix of public comments (plus PDF), where Column E shows our response to the comment. ( I think we should use this matrix to guide our comment response work on upcoming calls.) Please review and comment before our next call, on 10-Aug-2017." 3. Primary Agenda Item - Discussion (25 -35 min SDB, FB) - Review Public Comment documentation, and consideration of any amendments to our recommendations, from our last call and intersession list exchanges. Starting point for today can be text regarding Open and Closed Meetings. Please see this Document <https://docs.google.com/spreadsheets/d/1uAjMUtnaigi5-zSMGmmIbvFNcPxGQC0cMB_…> for reference on this item (to be displayed in the call) 4 . Next Steps. Standing Item - (5 min- CLO, SB) - - CCWG still need to determine if any changes to our report are significant or not. - If significant changes are recommended, CCWG-Accountability WS2 may require a second public consultation. - If changes are not significant, CCWG-Accountability WS2 can forward final recommendations to Chartering Organizations for approval, and then to the ICANN Board for consideration and adoption. Noting the timeline and Key milestone dates. 5. AOB / Meeting Schedule (5 min- CLO) August Dates: Thursday 17th @ 1300 UTC Thursday 24th @ 1900 UTC Thursday 31st @ 0500 UTC *Cheryl Langdon-O**rr ... *(CLO) about.me/cheryl.LangdonOrr [image: Cheryl Langdon-Orr on about.me] <http://about.me/cheryl.LangdonOrr>

1 0

SO/AC Accountability group: latest draft report and consideration of public comments
by Steve DelBianco Aug. 5, 2017

Aug. 5, 2017

Attached is my attempt at a revised report that reflects consensus on our 3-Aug subgroup call: Added a clarifying note about ASO on page 3, to say we are only addressing their ICANN activities. Revised the Transparency Good Practice for publishing meeting records, on pages 6-7, regarding open and closed meetings. With that in place, we can remove the meeting records practice under “Participation” Revised the "Annual Report" good practice on page 6. We may need a note to clarify what we mean by “members”, but I don’t think so. Attached are: Doc and pdf of our report, draft 3.2 The Google Doc version is available <https://docs.google.com/document/d/1ACU9BXxqBh0XPYGAZf3Lv2v7WMoyAvb5LN_MRc6…> <https://docs.google.com/document/d/1sT6SscZLT7VK2rVFOMPaiK1Qd8vlVLkm0boRX7I…> here<https://docs.google.com/document/d/1sT6SscZLT7VK2rVFOMPaiK1Qd8vlVLkm0boRX7I…>. A redline comparing to our 29-Mar plenary draft<https://community.icann.org/download/attachments/59641302/SOAC-Accountabili…>. The summary matrix of public comments (plus PDF), where Column E shows our response to the comment. ( I think we should use this matrix to guide our comment response work on upcoming calls.) Please review and comment before our next call, on 10-Aug-2017. --Steve From: <accountability-cross-community-bounces(a)icann.org<mailto:accountability-cross-community-bounces@icann.org>> on behalf of Brenda Brewer <mssi-secretariat(a)icann.org<mailto:mssi-secretariat@icann.org>> Date: Thursday, August 3, 2017 at 5:00 PM To: CCWG Accountability <accountability-cross-community(a)icann.org<mailto:accountability-cross-community@icann.org>> Cc: "ws2-so_ac(a)icann.org<mailto:ws2-so_ac@icann.org>" <ws2-so_ac(a)icann.org<mailto:ws2-so_ac@icann.org>> Subject: [CCWG-ACCT] Caption Notes-Recordings-Transcript links for SO/AC Accountability Subgroup Meeting #27 - 3 August 2017 The caption notes, recordings and transcripts for CCWG Accountability WS2 SO/AC Accountability Subgroup Meeting #27 – 3 August 2017 will be available here: https://community.icann.org/x/yAQhB A copy of the action item and raw caption notes may be found below. With kind regards, Brenda Brewer, Projects & Operations Assistant Multistakeholder Strategy & Strategic Initiatives (MSSI) Internet Corporation for Assigned Names and Numbers [cid:image001.png@01D30C71.ABA7E060] Action Items: * SDB – Produce next version of report Raw Captioning Notes Disclaimer: This rough edit transcript, which may contain missing, misspelled or paraphrased words, is only provided for your immediate review and is not certified as verbatim and is not to be cited in any way. * Word Doc<https://community.icann.org/download/attachments/69272776/CCWG-SOAC%20ACCOU…> * PDF<https://community.icann.org/download/attachments/69272776/CCWG-SOAC%20ACCOU…> Decisions: * Aim to submit the next version of the recommendations to the plenary for 11 October for a first reading on 18 October and a second reading on 27 October at the Face to Face in Abu Dhabi. Requests: * Participants to look at the comments summary from the Public Consultation to be able to engage in a discussion on these at the next meeting.

1 0

Caption Notes-Recordings-Transcript links for SO/AC Accountability Subgroup Meeting #27 - 3 August 2017
by MSSI Secretariat Aug. 3, 2017

Aug. 3, 2017

Hello all, The caption notes, recordings and transcripts for CCWG Accountability WS2 SO/AC Accountability Subgroup Meeting #27 – 3 August 2017 will be available here: https://community.icann.org/x/yAQhB A copy of the action item and raw caption notes may be found below. With kind regards, Brenda Brewer, Projects & Operations Assistant Multistakeholder Strategy & Strategic Initiatives (MSSI) Internet Corporation for Assigned Names and Numbers [cid:image001.png@01D30C71.ABA7E060] Action Items: * SDB – Produce next version of report Raw Captioning Notes Disclaimer: This rough edit transcript, which may contain missing, misspelled or paraphrased words, is only provided for your immediate review and is not certified as verbatim and is not to be cited in any way. * Word Doc<https://community.icann.org/download/attachments/69272776/CCWG-SOAC%20ACCOU…> * PDF<https://community.icann.org/download/attachments/69272776/CCWG-SOAC%20ACCOU…> Decisions: * Aim to submit the next version of the recommendations to the plenary for 11 October for a first reading on 18 October and a second reading on 27 October at the Face to Face in Abu Dhabi. Requests: * Participants to look at the comments summary from the Public Consultation to be able to engage in a discussion on these at the next meeting.

1 0

Discussion thread: making SOAC Recommendations consistent on open/closed/members/public
by Steve DelBianco Aug. 3, 2017

Aug. 3, 2017

Following up on today’s call, let’s begin an email discussion thread on an inconsistency in our report<https://docs.google.com/document/d/1ACU9BXxqBh0XPYGAZf3Lv2v7WMoyAvb5LN_MRc6…>, as pointed out by the RySG public comment. In our report<https://docs.google.com/document/d/1ACU9BXxqBh0XPYGAZf3Lv2v7WMoyAvb5LN_MRc6…>, we say this on Transparency good practices: 5. Notes, minutes, or records of all membership meetings should be made publicly available. And we say this about Participation: 4. For any meetings, be they closed to members only or open to anyone, the members have to be able to access notes, minutes, and/or recordings, subject to exceptions for confidential matters. In their public comment (page 4),<https://community.icann.org/download/attachments/59643284/summary%20of%20pu…> the RySG rightly points out that the above recommendations "might be seen as confusing or inconsistent”. We need to address records vs recordings. We need to address access to those records by membership vs public. Our question is, how shall we reconcile our Good Practice recommendations regarding WHAT is included in meeting records, and TO WHOM those records are available?

4 4

Our Proposed Agenda for Meeting #27 on Thursday, 3rd August @ 19:00 UTC.
by Cheryl Langdon-Orr Aug. 3, 2017

Aug. 3, 2017

*Please join the Work Stream 2 - SO/AC Accountability Subgroup Meeting #27 on Thursday, 3rd August @ 19:00 UTC.* CALL DETAILS: Link to Adobe Connect: https://participate.i cann.org/mssi-projects <https://participate.icann.org/mssi-projects> Mobile: tel://1-712-770-4218*,,2731447485# Upon logging into Adobe Connect, a pop up window will provide you the option to Dial Out to your Phone. Enter your Phone Number* (Remember to change the Country Code if needed). After joining the call, as a courtesy to others and the presenters, please MUTE your phone. This can be done by selecting *6 on your keypad. To UNMUTE select *6 again. *Agenda * 0. Call Admin and Roll Call / Apologies (2min- CLO ) Apologies 1. Welcome - Opening Remarks - Our aim and purpose for today's call (3-5 min- SDB, CLO) 2. Review (brief) of last meeting records here and any Action Items (5-10 min- SDB, CLO) Refer here to our Google Doc and any list interaction on changes to draft text. Google Doc version is available here <https://docs.google.com/document/d/1ACU9BXxqBh0XPYGAZf3Lv2v7WMoyAvb5LN_MRc6…> . 3. Primary Agenda Item - Discussion (25 -35 min SDB, FB) - Continue Review Public Comment documentation, and consideration of any amendments to our recommendations, from our last call and intersession list exchanges. Starting point for today can be text regarding Open and Closed Meetings. - Continue development of options for our FINAL Recommendation text edits or changes and then publish a report on results of the public consultation. To be inline with current timeline and milestone dates for WS2 project *completion* by end June 2018. <display new timeline slide BT> 4 . Next Steps. (5 min- CLO, SB) - - CCWG still need to determine if any changes to our report are significant or not. - If significant changes are recommended, CCWG-Accountability WS2 may require a second public consultation. - If changes are not significant, CCWG-Accountability WS2 can forward final recommendations to Chartering Organizations for approval, and then to the ICANN Board for consideration and adoption. Noting the timeline and Key milestone dates. 5. AOB / Meeting Schedule (5 min- CLO) August Dates: Thursday 10th @ 0500 UTC Thursday 17th @ 1300 UTC Thursday 24th @ 1900 UTC Thursday 31st @ 0500 UTC *Cheryl Langdon-O**rr ... *(CLO) about.me/cheryl.LangdonOrr [image: Cheryl Langdon-Orr on about.me] <http://about.me/cheryl.LangdonOrr>

1 0

Agenda for our meeting Work Stream 2 - SO/AC Accountability Subgroup Meeting #26, later today at 1300 UTC.
by Cheryl Langdon-Orr July 27, 2017

July 27, 2017

*Please join the Work Stream 2 - SO/AC Accountability Subgroup Meeting #26 on Thursday, 27 July @ 13:00 UTC.* CALL DETAILS: Link to Adobe Connect: https://participate. icann.org/mssi-projects <https://participate.icann.org/mssi-projects> Mobile: tel://1-712-770-4218*,,2731447485# Upon logging into Adobe Connect, a pop up window will provide you the option to Dial Out to your Phone. Enter your Phone Number* (Remember to change the Country Code if needed). After joining the call, as a courtesy to others and the presenters, please MUTE your phone. This can be done by selecting *6 on your keypad. To UNMUTE select *6 again. *Agenda * 0. Call Admin and Roll Call / Apologies (2min- CLO ) Apologies 1. Welcome - Opening Remarks - Our aim and purpose for today's call (3-5 min- SDB, CLO) 2. Review (brief) of last meeting records here and any Action Items (5-10 min- SDB, CLO) Refer here to revised report that reflects consensus of our subgroup on our 13-Jul call. This was first circulated this on 17-Jul, and doc, pdf, and a redline, sent again to our list earlier today. A Google Doc version is available here <https://docs.google.com/document/d/1ACU9BXxqBh0XPYGAZf3Lv2v7WMoyAvb5LN_MRc6…> . 3. Primary Agenda Item - Discussion (25 -35 min SDB, FB, CLO) - Review Public Comment documentation, and consideration of any amendments to our recommendations, today we will start with the Good Practices section and call for consensus planning for edits to our documentation as reviewed. - Start development of options for our FINAL Recommendation text edits or changes and then publish a report on results of the public consultation. To be inline with current timeline and milestone dates for WS2 project *completion* by end June 2018. <display new timeline slide BT> 4 . Next Steps. (5 min- CLO, SB) - - CCWG will also need to determine if any changes to our report are significant or not. - If significant changes are recommended, CCWG-Accountability WS2 may require a second public consultation. - If changes are not significant, CCWG-Accountability WS2 can forward final recommendations to Chartering Organizations for approval, and then to the ICANN Board for consideration and adoption. Noting the timeline and Key milestone dates. 5. AOB / Meeting Schedule (5 min- CLO) August Dates: Thursday 3rd @1900 UTC Thursday 10th @ 0500 UTC Thursday 17th @ 1300 UTC Thursday 24th @ 1900 UTC Thursday 31st @ 0500 UTC *Cheryl Langdon-O**rr ... *(CLO) about.me/cheryl.LangdonOrr [image: Cheryl Langdon-Orr on about.me] <http://about.me/cheryl.LangdonOrr>

2 2