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Agenda for our next Work Stream 2 - SOAC Accountability Subgroup Meeting #20 on Thursday, 9th February @ 05:00 UTC.
by Cheryl Langdon-Orr Feb. 9, 2017

Feb. 9, 2017

*Please join the Work Stream 2 - SOAC Accountability Subgroup Meeting #20 on Thursday, 9th February @ 05:00 UTC.* *CALL DETAILS:Link to Adobe Connect:* https://participate.i cann.org/mssi-projects *Mobile: tel://1-719-867-0497,*,,5263384535# <//1-719-867-0497,*,,5263384535#>* *Agenda:* 0. Call Administration (2-5 min CLO) 1. Review of any AI's from call #19 on February 2nd (2-5 min) CLO) see https://community.icann.org/x/XI3RAw 2. Any Updates: (5 min CLO/FB ) 3. Discussion, current DRAFT documentations readings and review. (30-45 min FB/Tatiana/CLO) a) Data Capture documentation of input materials from SOAC's - As agreed in last week's call, while exploring methodology, we will review and discuss, the single topic from this track from the data capture exercise, 'Participation - mechanisms and methodologies', is for today's Agenda... see reference drafts (PDF and Word) to be sent (if possible) to the email list from Farzaneh / Tatiana https://mm.icann.org/mailman/listinfo/ws2-so_ac . Here is the link to google doc : https://docs.google.com/docu ment/d/1O8giARUBR2qPNED7c-XbWVSZmtCbqE0HsXb5MPPhG5E/edit?usp=sharing 4. Next Meeting and future Meeting schedule (2 min CLO) · 16 February @ 13:00 UTC · 02 March @ 05:00 UTC 5. AOB and review of any AI's. (3 min CLO) *Cheryl Langdon-O**rr ... *(CLO) about.me/cheryl.LangdonOrr [image: Cheryl Langdon-Orr on about.me] <http://about.me/cheryl.LangdonOrr>

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Work Stream 2 - SOAC Accountability
by Steve DelBianco Feb. 7, 2017

Feb. 7, 2017

Team — I am traveling during this week’s call, so apologies for not being able to join you. Per last week’s discussion, I made some edits to our Track 1 document (link<https://docs.google.com/document/d/1O8giARUBR2qPNED7c-XbWVSZmtCbqE0HsXb5MPP…>) 1. Revised Transparency best practice recommendation #4 (page 4 and below) 4. Meetings and calls of SO/ACs and subgroups should normally be open to public observation. When a meeting is determined to be members-only, that should be explained publicly, giving specific reasons for holding a closed meeting. 2. Added Mark Carvel’s point about GAC outreach to non-member states (page 6) 3. Added actionable text to Farsi’s draft best practice recommendations for Outreach. (page 5, and below) * Each AC/SO should publish newsletters or other communications that can help eligible non-members to understand the benefits and process of becoming a member. * Each AC/SO should maintain a publicly- accessible website/wiki pages to advertise their outreach events and opportunities * Each AC/SO should consider creating a committee to manage outreach programs to attract additional eligible members, particularly from parts of their targeted community that may not be adequately participating. * Outreach objectives and potential activities should be mentioned in AC/SO bylaws, charter, or procedures * Each AC/SO should have a strategy for outreach to parts of their targeted community that may not be adequately participating at the time. Regards, Steve

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Notes, recordings and transcript for SOAC Subgroup Meeting # 19 | 2 February
by MSSI Secretariat Feb. 3, 2017

Feb. 3, 2017

Hello all, The notes, recordings and transcripts for CCWG Accountability WS2 SO/AC Subgroup Meeting #19 – 26 January 2017 will be available here: https://community.icann.org/x/XI3RAw A copy of the action item and notes may be found below. Thank you. With kind regards, Brenda Brewer MSSI Projects & Operations Assistant ICANN - Internet Corporation for Assigned Names and Numbers Action Item: · Action (Outreach sub team): reach out to the group through the mailing list to collect additional inputs and further develop the recommendations on the Outreach section. Notes (including relevant parts of chat) 0. Call Administration No audio only participants. Roll call will be taken from the AC room. No SOI update. No request for change to agenda. 1. Review of any AI's from call #18 on January 26th @1300 UTC All action items can be found here: https://community.icann.org/x/9a-DAw[community.icann.org]<https://community.icann.org/x/9a-DAw%5Bcommunity.icann.org%5D> 2. Any Updates: No updates from anyone. 3. Discussion, current DRAFT documentations readings and review. a) Data Capture documentation of input materials from SOAC's - As agreed in last week's call, while exploring methodology, we will review and discuss, the single topic from this track from the data capture exercise, 'Outreach' as an activity that is an aspect of participation, is for todays Agenda... see reference drafts (PDF and Word) attached to the email from Farzaneh Badii received to list https://mm.icann.org/mailman/listinfo/ws2-so_ac yesterday . Here is the link to google doc : https://docs.google.com/document/d/1O8giARUBR2qPNED7c-XbWVSZmtCbqE0HsXb5MPP…<https://docs.google.com/document/d/1O8giARUBR2qPNED7c-XbWVSZmtCbqE0HsXb5MPP…> Steve: we received a very detailed response from ALAC. Transparency: Steve walked through the document he produced, and opened discussion on the draft recommendation proposed regarding SO/AC transparency. Kavouss: 4th bullet - I would suggest that SO/AC meetings be normally open, and closed meetings be an exception, and be so declared, with an explanation. No objection from group, text will be edited to reflect this change. Outreach: Steve walked through the BC's response on outreach. Mark Carvell UK GAC rep: GAC has membership of 170 national and territory government. We outreach to the remaining governments through the biennial High Leel Governmental Meeting when Minsters from GAC and NonGAC member governments are invited. Also individual governments and IGOs also do outreach to the non-members - e.g. UK has been in contact with Bangladesh administration. This will be added to GAC's response. Steve walked through the draft recommendation drafted by Farzaneh, and outlined that these recommendations are less specific than the ones on transparency. Greg: these should be further developed. Cheryl Langdon-Orr (CLO): I can not speak for ALAC of course but I suspect they and At-Large also would see 'effective' Outreach being strengthened as important Farzaneh: I agree and will modify the recommendations to be more action oriented. Mark Carvell UK GAC rep: Agree - important to make specific recommendations in this exercise to SOs and ACs "to consider adopting as general practice...." Steve DelBianco: For example, I would restate Recc 5 to be: Each AC/SO should have a strategy for outreach to parts of their targeted community that may not be adequately represented at the time. Kavouss: I agree it should be more textual. Action (Outreach sub team): reach out to the group through the mailing list to collect additional inputs and further develop the recommendations on the Outreach section. Participation: Kavouss: Participation needs to discussed. Steve: the topic of participation has not been worked on by this subgroup, we won't be able to cover this topic today. 4. Next Meeting and future Meeting schedule · 09 February @ 05:00 UTC · 16 February @ 13:00 UTC · 02 March @ 05:00 UTC 5. AOB and review of any AI's. Suggestion for topics for discussion for next week? We also need volunteers to draft recommendations by then. Steve: I would suggest to discuss participation Mark Carvell UK GAC rep: Agreed - diversity of active participation in policy matters and development is crucial issue. Cheryl: suggest we limit the discussion to Participation methods and mechanisms. Tatiana volunteers to work on this topic. Documents Presented · SOACDataCaptureandreccs.pdf<https://community.icann.org/download/attachments/64064860/SOACDataCapturean…>

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AGENDA for our next Work Stream 2 - SOAC Accountability Subgroup Meeting #19, Thursday 02 February at 19:00 UTC
by Cheryl Langdon-Orr Feb. 2, 2017

Feb. 2, 2017

*Please join the Work Stream 2 - SOAC Accountability Subgroup Meeting #19 on Thursday, 26th February @ 19:00 UTC.* *CALL DETAILS:Link to Adobe Connect:* https://participate.i cann.org/mssi-projects *Mobile: tel://1-719-867-0497,*,,5263384535# <//1-719-867-0497,*,,5263384535#>* *Agenda:* 0. Call Administration (2-5 min CLO) 1. Review of any AI's from call #18 on January 26th @1300 UTC (2-5 min) CLO) see https://community.icann.org/x/9a-DAw 2. Any Updates: (5 min CLO/FB /SDB) 3. Discussion, current DRAFT documentations readings and review. (30-45 min FB/SDB/CLO) a) Data Capture documentation of input materials from SOAC's - As agreed in last week's call, while exploring methodology, we will review and discuss, the single topic from this track from the data capture exercise, 'Outreach' as an activity that is an aspect of participation, is for todays Agenda... see reference drafts (PDF and Word) attached to the email from Farzaneh Badii received to list https://mm.icann.org/mailman/listinfo/ws2-so_ac yesterday . Here is the link to google doc : https://docs.google.com/ document/d/1O8giARUBR2qPNED7c-XbWVSZmtCbqE0HsXb5MPPhG5E/edit?usp=sharing 4. Next Meeting and future Meeting schedule (2 min CLO) · 09 February @ 05:00 UTC · 16 February @ 13:00 UTC · 02 March @ 05:00 UTC 5. AOB and review of any AI's. (3 min CLO) *Cheryl Langdon-O**rr ... *(CLO) about.me/cheryl.LangdonOrr [image: Cheryl Langdon-Orr on about.me] <http://about.me/cheryl.LangdonOrr>

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Data Capture + Recommendations/ Outreach as a part of participation
by farzaneh badii Feb. 1, 2017

Feb. 1, 2017

Dear all, I followed Steve's method for data capture. I have worked SOAC responses with regards to outreach. Here is the link to google doc : https://docs.google.com/document/d/1O8giARUBR2qPNED7c-XbWVSZmtCbqE0HsXb5MPP… PDF and word doc attached. Please note that this is only a draft and nothing is finalized. We can discuss during our call on Thursday. Farzaneh

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Re: [Ws2-so_ac] Agenda for our next call Thursday Jan 26 at 1300 UTC
by Alan Greenberg Jan. 27, 2017

Jan. 27, 2017

The revised statement is attached. The same caveats apply. Alan At 26/01/2017 12:52 AM, Alan Greenberg wrote: >As promised, albeit not with a lot of spare >time, here is the first draft of the ALAC >answers to the SO/AC Accountability Questions. It is not unreasonably long! > >This is for the Subgroup's use only and should >not be further distributed. It has not yet been >seen, reviewed or vetted by the ALAC or RALOs, and is subject to change. > >That being said, I think it reasonably reflects >the state of affairs within At-Large. > >Alan > >At 25/01/2017 09:39 PM, Cheryl Langdon-Orr wrote: > >>Please join the Work Stream 2 - SOAC >>Accountability Subgroup Meeting #18 on Thursday, 26th January @ 13:00 UTC. >> >>CALL DETAILS: >>Link to Adobe Connect: >><https://participate.icann.org/mssi-projects>https://participate.icann.org/mssi-projects >> >>Mobile: >><tel://1-719-867-0497,*,,5263384535#>tel://1-719-867-0497,*,,5263384535# >> >>Agenda: >> >>0. Call Administration (2-5 min CLO) >> >>1. Review of any AI's from call #16 on January >>12th @1300 UTC (2-5 min) CLO) >>see <https://community.icann.org/x/FJTDAw>https://community.icann.org/x/FJTDAw >> >>2. Any Updates: (5 min CLO/FB /SDB) >> >>3. Discussion, current DRAFT >>documentations readings and review. (30-45 min FB/SDB/CLO) >> >>a) Data Capture documentation of input >>materials from SOAC's - As agreed in last >>week's call, while exploring methodology, we >>will review and discuss, the sample topic from >>this track from the data capture exercise, >>'Transparency' see reference drafts attached to >>the email from Steve DelBianco received to list >><https://mm.icann.org/mailman/listinfo/ws2-so_ac>https://mm.icann.org/mailman/listinfo/ws2-so_ac >>earlier today. >> >>4. Next Meeting and future Meeting schedule (2 min CLO) >> >>Â· 02 February @ 19:00 UTC >> >>Â· 09 February @ 05:00 UTC >> >>Â· 16 February @ 13:00 UTC >> >>Â· 02 March @ 05:00 UTC >> >>5. AOB and review of any AI's. (3 min CLO) >> >>Content-Type: text/plain; charset="us-ascii" >>Content-Transfer-Encoding: 7bit >>Content-Disposition: inline >>X-Microsoft-Exchange-Diagnostics: >> >>1;MWHPR03MB2718;27:xawdkw2/jc2jL3pMxg+LDIy8joDo9699xt1NEydi5QwolhkkL65EVzYMdbmj/SlH5bvhNlB5sG8oXUwQ4TCC6SN19ylMBXmdIFjeMLL1Qjh56750WOpeZGRSpRZeMJIMxNFzJTY9P3belfZXMtTyZA== >>X-Microsoft-Antispam-Mailbox-Delivery: >> ex:0;auth:0;dest:I;ENG:(20160514016)(520000050)(520002050)(750028); >> >>_______________________________________________ >>Ws2-so_ac mailing list >>Ws2-so_ac(a)icann.org >>https://mm.icann.org/mailman/listinfo/ws2-so_ac

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Notes, recordings and transcript for SOAC Subgroup Meeting # 18 | 26 January
by MSSI Secretariat Jan. 26, 2017

Jan. 26, 2017

Hello all, The notes, recordings and transcripts for CCWG Accountability WS2 SO/AC Subgroup Meeting #18 – 26 January 2017 will be available here: https://community.icann.org/x/9a-DAw A copy of the notes may be found below. Thank you. With kind regards, Brenda Brewer MSSI Projects & Operations Assistant ICANN - Internet Corporation for Assigned Names and Numbers Notes (including relevant parts of chat) 0. Call Administration Cheryl Langdon-Orr: no updates to SOIs. 1. Review of any AI's from call #16 on January 12th @1300 UTC (2-5 min) CLO) see https://community.icann.org/x/FJTDAw[community.icann.org] Cheryl Langdon-Orr: (none) 2. Any Updates: Cheryl Langdon-Orr: (none) 3. Discussion, current DRAFT documentations, readings and review. a) Data Capture documentation of input materials from SOAC's - As agreed in last week's call, while exploring methodology, we will review and discuss, the sample topic from this track from the data capture exercise, 'Transparency' see reference drafts attached to the email from Steve DelBianco received to list https://mm.icann.org/mailman/listinfo/ws2-so_ac earlier today. Cheryl Langdon-Orr: Exploration of methodology using one topic only. Alan Greenberg: Response from ALAC has not been approved by the ALAC. Steve DelBianco: Deep dive on Transparency Mechanisms (document). Hope this will provide a method for all aspects of this work. Not trying to point out failings of any SO or AC - its about finding the best practices. (Review of document). Alan Greenberg: looking at the list. items included were based on interpretations of the questions. If we were looking vs capture we should of mentioned that. Steve DelBianco: I note that we are supplementing this with our independent research to match the facts from all responses. As to the second point - the text notes Capture. Transparency can help identify capture - but cannot prevent it. Alan Greenberg: After this discussion, I can now review my responses to tailor them to these objectives. Steve DelBianco: We are open to supplementary information coming in. Kavouss Arasteh: Internal or external capture? Steve DelBianco: Would seem to be mostly Internal capture but not limited to this. Alan Greenberg: Steve, all I was saying that as completing the answers, that was NOT something I focused on DESPITE the Bylaw and my history with this project. It was not something I focused on. matthew shears: we should see this as iterative Alan Greenberg: Once something has been vetted, going back and revising may be problematic - not related to this group's rules. Steve DelBianco: Missing RSSAC. Kavouss Arasteh: should mention that this internal capture is not addressing Sress Test 18. Which review are you referring to, self review or different? Steve DelBianco: On page 3 section 4.4 of Bylaws says its an independent review. Kavouss Arasteh: Tks ,then emphasize that in our report Kavouss Arasteh: Pls clarfy the independent process Greg Shatan: Concerned about the need for full consensus being part of capture. Steve DelBianco: discussion of draft recommendations in document. These are meant to be Best Practices for the SOACs where they are free to implement and how to implement these. (presentation of the 6 draft recommendations). Rinalia Abdul Rahim: I personally like the approach of establishing best practices on transparency as a guide/benchmark for SO/ACs. Some SO/ACs are likely to exceed the baseline, and that is fine. jorge villa (ASO): +1 Rinalia Cheryl Langdon-Orr (CLO): I personally agree with you Rinalia jorge villa (ASO): All the SO/ACs are different in structure, composition, interests and functioning. The best practices approach might provide a common ground on the recommended aspects. Farzaneh Badii: I like how the recommendations on transparency is done on page 3 matthew shears: agree with the approach Steve - sets a good precedent for the work going forward Farzaneh Badii: it is to the point, does not call out on any group Cheryl Langdon-Orr (CLO): all ALAC, RALO and At-Large meetings unless specifically declared as going into 'camera' for closed to Members only with declared reason are Open, Recorded ( often in several language options) Transcripts made and where relevant minuted... And all are published to public wki and lists. SOACs should be publish what they are supposed to do. Alan Greenberg: We even have interpretation for meetings where it is not actually needed so the others can later listen or read. Steve DelBianco: CLO SOACs should publish the details of their transparency requirements. Will add recommendation on open or closed meeting. Would request more volunteers to do this for the other two points. Farzaneh Badii: shall we work on outreach next? Farzaneh Badii: as a part of participation Farzaneh Badii: I think those that function differently can take these recs or leave it Cheryl Langdon-Orr (CLO): seems a good suggestion Farzi we will check with the group Julf Helsingius: Yes, there are (justified) exceptions Alan Greenberg: We need to somehow say that the best practices for some circumstances where it could not work at all. Farzaneh Badii: we are not in charge of implementation if they see the recs are not fit, they don't have to do it Steve DelBianco: subject to specific and documented Limitations for some group. Alan Greenberg: We cannot make it a requirement if they cannot. avri doria: apologies for not having sent in the GNSO-NCSG data before now. Just sent it to Steve. Alan Greenberg: It is not OUR job, but that job description might be written one day. Alan Greenberg: Steve, in light of this meeting, I will have a revised version before the end of the day, so perhaps wait until you see that to integrate ALAC. Steve DelBianco: okay Alan. I will add this Transparency bit to the Google Doc next jorge villa (ASO): In the world of network operations, the best practices are recommendations (based on the experience of the community). no one has the obligation of do everything includes on the best practices recommendations. We asume it as main topics to consider (if possible). Cheryl Langdon-Orr: this will need to be continued and would ask more join the drafting teams. FB has suggested we continue with this approach Steve DelBianco: I think that matches our concept here, Jorge Julf Helsingius: I agree Cheryl Langdon-Orr: Is everyone agreeing that Outreach be our topic for our next call? (no objections). Let us remember to treat these documents as living documents. Steve DelBianco: where Outreach is an activity that is an aspect of participation Farzaneh Badii: yes :) Steve DelBianco: Farzi -- would you be able to lead that drafting? Farzaneh Badii: I will 4. Next Meeting and future Meeting schedule · 02 February @ 19:00 UTC · 09 February @ 05:00 UTC · 16 February @ 13:00 UTC · 02 March @ 05:00 UTC 5. AOB and review of any AI's. Cheryl Langdon-Orr: (none). Adjourned.

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Draft transparency review for SOAC Subgroup Meeting # 18, on 26-Jan-2017
by Steve DelBianco Jan. 26, 2017

Jan. 26, 2017

On our 19-Jan-2017 call, I offered to draft a review of one aspect of accountability — Transparency: Steve DelBianco: Once we have described best practices, our "review" could identify AC/SOs coudl benefit from moving towards the best practices. THAT could be our "recommendation. that is, we compare each AC/SO against the Best Practices, and not against each other Kavouss suggests a linear approach, ie take one question at a time in our next calls and analyze the responses to test the methodology, If we do that, let's start with an easier question, e.g. Transparency. Attached is my 3-page draft review and recommendations for transparency of each SOAC and subgroups that provided responses. Hope we can discuss on our next call. —Steve — Steve DelBianco Executive Director NetChoice http://www.NetChoice.org<http://www.netchoice.org/> +1.703.615.6206

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Re: [Ws2-so_ac] Agenda for our next call Thursday Jan 26 at 1300 UTC
by Alan Greenberg Jan. 26, 2017

Jan. 26, 2017

As promised, albeit not with a lot of spare time, here is the first draft of the ALAC answers to the SO/AC Accountability Questions. It is not unreasonably long! This is for the Subgroup's use only and should not be further distributed. It has not yet been seen, reviewed or vetted by the ALAC or RALOs, and is subject to change. That being said, I think it reasonably reflects the state of affairs within At-Large. Alan At 25/01/2017 09:39 PM, Cheryl Langdon-Orr wrote: >Please join the Work Stream 2 - SOAC >Accountability Subgroup Meeting #18 on Thursday, 26th January @ 13:00 UTC. > >CALL DETAILS: >Link to Adobe Connect: ><https://participate.icann.org/mssi-projects>https://participate.icann.org/mssi-projects > >Mobile: ><tel://1-719-867-0497,*,,5263384535#>tel://1-719-867-0497,*,,5263384535# > >Agenda: > >0. Call Administration (2-5 min CLO) > >1. Review of any AI's from call #16 on January >12th @1300 UTC (2-5 min) CLO) >see <https://community.icann.org/x/FJTDAw>https://community.icann.org/x/FJTDAw > >2. Any Updates: (5 min CLO/FB /SDB) > >3. Discussion, current DRAFT >documentations readings and review. (30-45 min FB/SDB/CLO) > >a) Data Capture documentation of input materials >from SOAC's - As agreed in last week's call, >while exploring methodology, we will review and >discuss, the sample topic from this track from >the data capture exercise, 'Transparency' see >reference drafts attached to the email from >Steve DelBianco received to list ><https://mm.icann.org/mailman/listinfo/ws2-so_ac>https://mm.icann.org/mailman/listinfo/ws2-so_ac >earlier today. > >4. Next Meeting and future Meeting schedule (2 min CLO) > >Â· 02 February @ 19:00 UTC > >Â· 09 February @ 05:00 UTC > >Â· 16 February @ 13:00 UTC > >Â· 02 March @ 05:00 UTC > >5. AOB and review of any AI's. (3 min CLO) > >Content-Type: text/plain; charset="us-ascii" >Content-Transfer-Encoding: 7bit >Content-Disposition: inline >X-Microsoft-Exchange-Diagnostics: > >1;MWHPR03MB2718;27:xawdkw2/jc2jL3pMxg+LDIy8joDo9699xt1NEydi5QwolhkkL65EVzYMdbmj/SlH5bvhNlB5sG8oXUwQ4TCC6SN19ylMBXmdIFjeMLL1Qjh56750WOpeZGRSpRZeMJIMxNFzJTY9P3belfZXMtTyZA== >X-Microsoft-Antispam-Mailbox-Delivery: > ex:0;auth:0;dest:I;ENG:(20160514016)(520000050)(520002050)(750028); > >_______________________________________________ >Ws2-so_ac mailing list >Ws2-so_ac(a)icann.org >https://mm.icann.org/mailman/listinfo/ws2-so_ac

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Agenda for our next call Thursday Jan 26 at 1300 UTC
by Cheryl Langdon-Orr Jan. 26, 2017

Jan. 26, 2017

*Please join the Work Stream 2 - SOAC Accountability Subgroup Meeting #18 on Thursday, 26th January @ 13:00 UTC.* *CALL DETAILS:Link to Adobe Connect:* https://participate.i cann.org/mssi-projects *Mobile: tel://1-719-867-0497,*,,5263384535# <//1-719-867-0497,*,,5263384535#>* *Agenda:* 0. Call Administration (2-5 min CLO) 1. Review of any AI's from call #16 on January 12th @1300 UTC (2-5 min) CLO) see https://community.icann.org/x/FJTDAw 2. Any Updates: (5 min CLO/FB /SDB) 3. Discussion, current DRAFT documentations readings and review. (30-45 min FB/SDB/CLO) a) Data Capture documentation of input materials from SOAC's - As agreed in last week's call, while exploring methodology, we will review and discuss, the sample topic from this track from the data capture exercise, 'Transparency' see reference drafts attached to the email from Steve DelBianco received to list https://mm.icann.org/mailman/listinfo/ws2-so_ac earlier today. 4. Next Meeting and future Meeting schedule (2 min CLO) · 02 February @ 19:00 UTC · 09 February @ 05:00 UTC · 16 February @ 13:00 UTC · 02 March @ 05:00 UTC 5. AOB and review of any AI's. (3 min CLO)

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