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Agenda of this week WS2 SO/AC Accountability Subgroup Meeting/ 13 October 19.00 UTC
by farzaneh badii Oct. 13, 2016

Oct. 13, 2016

Please join the Work Stream 2 - SO/AC Accountability Subgroup Meeting #9 on Thursday, 13 October @ 19:00 UTC. CALL DETAILS: Link to Adobe Connect: https://participate.icann.org/mssi-projects <https://participate.icann.org/mssi-projects>/ ***New Adobe Connect link. *Agenda* 0. Call Admin and Roll Call / Apologies 1. Welcome - Opening Remarks 2. Review (brief) of last call #8 3. Discussion Topics - Second Review and Discussion on Draft text of questions to be sent to SO/ACs https://docs.google.com/document/d/1xigRIH7gE8NXEf6I0asyM6rUbGmbz HFcy0RGUZA84RY/edit?usp=drive_web - Reviewing the paper provided by staff on SO/AC accountability 4. AOB Best Farzi, Cheryl, Steve -- Farzaneh

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Correct Word Version of SO/AC Acct Staff paper
by Karen Mulberry Oct. 10, 2016

Oct. 10, 2016

I m sorry for the confusion with the Word document I attached. It seems that I sent you the link tot he Google doc and a word version of the SSR Annual Report. Attached is the correct Word document which should mirror the Google doc at the link that I sent yesterday. Thank you to everyone who noticed the error and explained the problem to me as I must have saved one document under another name. Karen Mulberry Multistakeholder Strategy and Strategic Initiatives ICANN

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Notes, recordings, transcript for WS2 SO/AC Accountability Subgroup Meeting #8 - 6 October
by MSSI Secretariat Oct. 10, 2016

Oct. 10, 2016

Hello all, The notes, recordings and transcripts for WS2 SO/AC Accountability Subgroup Meeting #8 – 6 October 2016 will be available here: https://community.icann.org/x/gQW4Aw A copy of the notes may be found below. Thank you. With kind regards, Brenda Brewer MSSI Projects & Operations Assistant ICANN - Internet Corporation for Assigned Names and Numbers Action Item: ACTION ITEM: Rapporteurs to update the Google Doc so the Participants can continue to make comments on the draft questions so they can be review at the next session of the group. Notes 1. Review (brief) of last call #7 held on Sept 22nd and any Action Items Business Arising: ACTION ITEM- (prior call) Group to propose and place draft questions in Google Docs/wiki page for the group to review at next meeting Discussion of the draft questions contained in the Google Doc at: https://docs.google.com/document/d/1xigRIH7gE8NXEf6I0asyM6rUbGmbzHFcy0RGUZA… Review of the comments that have been submitted to date, will accept the grammar corrections, will focus on substantive comments. Request that members consider adding additional comments. Review of specific comments that were added to the draft questions: Rosalia Morales As a first question I would ask the Chair to specify their respective designated community¨ their SO/AC serves to make sure we are all talking about the same thing. Giovanni Seppia -What are the published policies and procedures by which your SO/AC is accountable to the designated community that you serve, including include procedures to encourage participation by that designated community, and transparency about your SO/AC deliberations, decisions, eligibility, and elections? Please include link where they can be consulted - Were these policies and procedures updated over the past decade? If so, could you clarify if they were updated to respond to specific community requests/concerns? - Do your SO/AC have mechanisms by which your members can challenge or appeal decisions and elections? Please include link where they can be consulted. - Do your SO/AC maintain unwritten policies that are relevant to this exercise? If so, please describe as specifically as you are able. To the extent that there are multiple stakeholder groups or constituencies in your SO/AC, please forward this request accordingly. Greg Shatan - Does this refer to the actual members of a given SO/AC/SG/C/RALO or to the global community? Shouldn't this be differentiated? Being accountable to membership is not the same thing as being accountable to, e.g., all Internet end users or all ISPs. - To the extent that there are multiple stakeholder groups or constituencies in your SO/AC, please forward this request accordingly. It's not clear from this question whether the individual stakeholder groups and constituencies are expected to answer this question with regard to (a) the SO or AC as a whole, (b) the particular stakeholder group or constituency, or (c) other stakeholder groups and constituencies within that SO, or more than one of the above. This needs to be clear before this goes out. - More fundamentally, it's not clear to me that individual SG/C/RALO etc. accountability falls into the remit of this Subgroup. ACTION ITEM: Rapporteurs to update the Google Doc so the Participants can continue to make comments on the draft questions so they can be review at the next session of the group. 2 Discussion Topic Review and Discussion on Draft text of questions for current version of comments at meeting time. Discussion of Update and progress reporting for Hyderabad see Standard Form of Reporting <slide attached> and tracking document / report... What can we share with CCWG at Hyderabad Meeting? - Discussion of presenting a progress report in Hyderabad CCWG meeting.and the report template. Proposal for reporting - proposal to develop two tracks While waiting for responses to Questions, start track on IRP reporting. Suggestion to go through precious reports and update questions that had been identified for the report and update the details that the group has discussed and has responses for the report. Will start a fresh PowerPoint to capture the groups work and progress on its topic. Also need to consider specific questions that the Plenary should consider in the afternoon of the meeting in Hyderabad for inclusion in the report. 3. AOB - No other business Noted: that the next meeting will focus on the staff paper.

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SO/AC Staff Accountability Staff Paper
by Karen Mulberry Oct. 7, 2016

Oct. 7, 2016

Here is the Google Doc link for the SO/AC Accountability Draft Staff paper https://docs.google.com/document/d/1yTDd5yVg6_52wXjEV3uCjyEoN7WxrmdktE_pF8RC u2w/edit?usp=sharing I have also attached the paper in Word. The paper will be posted to the Subgroup wiki page. Karen Mulberry Multistakeholder Strategy and Strategic Initiatives ICANN

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Agenda and call details for this weeks Work Stream 2 - SO/AC Subgroup Meeting #8 on Thursday, 6 October @ 13:00 UTC.
by Cheryl Langdon-Orr Oct. 5, 2016

Oct. 5, 2016

Please join the Work Stream 2 - SO/AC Subgroup Meeting #8 on Thursday, 6 October @ 13:00 UTC. Additional time zone support here CALL DETAILS: Link to Adobe Connect: https://participate.icann.org/mssi-projects/ ***New Adobe Connect link. *Agenda* *SO/AC Meeting #8 (06 Oct @ 13:00 UTC)* <https://community.icann.org/pages/viewpage.action?pageId=62391681> 0. Call Admin and Roll Call / Apologies 1. Welcome - Opening Remarks 2. Review (brief) of last call #7 <https://community.icann.org/pages/viewpage.action?pageId=61610945> held on Sept 22nd see https://community.icann.org/x/wRusAw and any Action Items / Business Arising :- *ACTION ITEM- Group to propose and place draft questions in Google Docs/wiki page for the group to review at next meeting *(See Agenda Discussion Item below) 3. Discussion Topics Review and Discussion on Draft text of questions for current version of comments at meeting time. https://docs.google.com/document/d/1xigRIH7gE8NXEf6I0asyM6rUbGmbzHFcy0RGUZA… Discussion of Update and progress reporting for Hyderabad see Standard Form of Reporting <slide attached> and tracking document / report... What can we share with CCWG at Hyderabad Meeting? see https://docs.google.com/document/d/1WTRZZJ9B3Q6BHP6AlDHmoiep8NeshNpomBNM4bB… <https://docs.google.com/document/d/1WTRZZJ9B3Q6BHP6AlDHmoiep8NeshNpomBNM4bB…> 4. AOB 5. Next Meeting 13th Oct @ 1900 UTC Farzi, Steve and Cheryl

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Link to DRAFT Questions for the Community for your Comment
by Cheryl Langdon-Orr Oct. 3, 2016

Oct. 3, 2016

Please use the link below to access read and comment upon the 1st Draft of Questions for the ICANN Community (AC's and SO's). These are based upon some of our previous discussions on this matter. The Document is open for Comment between now and our meeting this week, when we will review comments received, discuss editing further and hopefully move forward towatds a final set of proposed questions to be sent t the AC's and SO's as soon as practical. https://docs.google.com/document/d/1xigRIH7gE8NXEf6I0asyM6rUbGmbzHFcy0RGUZA… We look forward to your contributions. Kindest regards, Farzi, Steve and Cheryl

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Notes, recordings, transcript for WS2 SO/AC Accountability Subgroup Meeting #7 - 22 Sept
by MSSI Secretariat Sept. 28, 2016

Sept. 28, 2016

Hello all, The notes, recordings and transcripts for WS2 SO/AC Accountability Subgroup Meeting #7 - 22 September 2016 will be available here: https://community.icann.org/x/wRusAw A copy of the notes may be found below. Thank you. With kind regards, Brenda Brewer MSSI Projects & Operations Assistant ICANN - Internet Corporation for Assigned Names and Numbers Action Item: ACTION ITEM- Group to propose and place draft questions in Google Docs/wiki page for the group to review at next meeting Notes 1. Cheryl read into the record - email from Kavouss regarding issues and questions that he had raised to be considered. Response - all questions will be considered for future considerations as the work progresses within the group. Some of the work will be shaped by SO/AC feedback to questions that they will be asked to respond to. 2. Review (brief) of last call #6 held on Sept 6th and any Action Items / Business Arising (See Agenda Discussion Item below) - Discussion focused on reaching out to SO/ACs on their accountability mechanisms - will frame the questions on the email list, including approach and other details 3. Discussion Topics a) Drafting the text of questions based on the bylaws charter for our group, plus Rec 10 and 12 - Can we start drafting some of the questions now? Discussion Questions raised - Kavouss "Co-Chairs, you are referring to ask some questions from SO/AC. What are those questions? what is the expectations that all SO7AC reply " Mathew - what type of questions are you thinking about. Response questions drafted should address what they think and what is in the bylaws Steve example per our charter in the bylaws, we ask each SOAC about documents/procedures showing how they assure accountability, transparency, participation, and prevent capture. Discussion on the timing of developing the questions may depend on staff paper release and then the timing of responses from SO/ACs Suggestion to add additional point to ask them if there is any departure of the day-to-day processes CW three points: wants to hear more from participants, regarding the questions in particular if they are accountable to their members, the critical issue is how do they decide and what positions to take acting in a accountable and transparent issue, this is how to prevent capture otherwise you will not succeed in having SO/ACs provide accountability procedures. Possible question - What existing formal accountability measures does your organizations have in place. Importance of focusing on crafting the questions so they address what the group want to capture for its work. Points raised regarding self-appraisal, note what Avri has placed in the chat Avri Doria: I look forward to seeing the self-appraisals. not only the content included, but the content excluded says a lot in such a self-appraisal. wonder how many of the SOAC will pass a giggle test . Avri Doria: i am almost included to argue against Kavouss' view of the GNSO, but am sure now is not the time to have such discussions. GNSO Chairs and Counsel are the right place to start in asking the questions. Proposal based on today's discussions and the groups mandate - will start a new page in Google Docs and on the wiki put some proposed text of the questions in the page for discussion at the next meeting - try to keep the questions to no more the five if possible. ACTION ITEM- Group to propose and place draft questions in Google Docs/wiki page for the group to review at next meeting b) Questions specific to ask each SO/AC - about their accountability mechanisms pending review of the staff paper... Can we delay this until after next week? Documents Presented * Agenda_WS2_SO-AC_Acct Subgroup Meeting #7_22SEPT16.pdf<https://community.icann.org/download/attachments/61610945/Agenda_WS2_SO-AC_…>

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Agenda for this weeks WS2 SO/AC Accountability Meeting #7 (22 Sept @ 19:00 UTC)
by Cheryl Langdon-Orr Sept. 22, 2016

Sept. 22, 2016

*Please join the Work Stream 2 - SO/AC Accountability Subgroup Meeting #7 <https://community.icann.org/pages/viewpage.action?pageId=61610945> on Thursday, 22 September @ 19:00 UTC*. Additional time zone support here <http://www.timeanddate.com/worldclock/fixedtime.html?msg=SO%2FAC+Accountabi…> *CALL DETAILS:* Link to Adobe Connect: *https://icann.adobeconnect.com/mssi-projects* <https://icann.adobeconnect.com/mssi-projects> Mobile: *tel://1-719-867-0497,*,,5263384535#* <//1-719-867-0497,*,,5263384535/> Upon logging into Adobe Connect, a pop up window will provide you the option to *Dial Out* to your Phone. Enter your Phone Number* (Remember to change the Country Code if needed). After joining the call, as a courtesy to others and the presenters, please *MUTE* your phone. This can be done by selecting *6 on your keypad. To *UNMUTE* select *6 again. If you are *unable* to log into Adobe Connect and can *only* join via phone: List of International Dial-In Numbers: *View dial-in numbers* <https://mtginfo.pgi.com/globalcallmanagement.asp?bwebid=9820041&cid=da6be6b…> Participant Passcode: 526 338 4535 *_________________________________________________________________________________________________________* *Agenda* SO/AC Meeting #7 (22 Sept @ 19:00 UTC) <https://community.icann.org/pages/viewpage.action?pageId=61610945> 0. Call Admin and Roll Call / Apologies 1. Welcome - Opening Remarks 2. Review (brief) of last call #6 <https://community.icann.org/pages/viewpage.action?pageId=61608544> held on Sept 6th and any Action Items / Business Arising (See Agenda Discussion Item below) 3. Discussion Topics - Drafting the text of questions based on the bylaws charter for our group plus Rec 10 and 12 - Can we start some of this drafting now? - Questions specific to ask each SO/AC about their accountability mechanisms pending review of the staff paper... Can we delay this until after next week? 4. AOB 5. Next Meeting 28th Sept 0500 UTC -> Looking to Review the Staff Briefing paper for this group as a main Agenda Item Farzi, Steve and Cheryl *Cheryl Langdon-O**rr ... *(CLO) about.me/cheryl.LangdonOrr [image: Cheryl Langdon-Orr on about.me] <http://about.me/cheryl.LangdonOrr>

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Notes, recordings, transcript for WS2 SO/AC Accountability Subgroup Meeting #6 - 8 Sept
by Brenda Brewer Sept. 9, 2016

Sept. 9, 2016

Hello all, The notes, recordings and transcripts for WS2 SO/AC Accountability Subgroup Meeting #6 - 8 September 2016 will be available here: https://community.icann.org/x/YBKsAw A copy of the notes may be found below. Thank you. With kind regards, Brenda Brewer MSSI Projects & Operations Assistant ICANN - Internet Corporation for Assigned Names and Numbers Action ACTION ITEM - draft text of questions based on the bylaws charter for our group (slide on the screen), plus Recc 10 and 12 (also in the slides). Question to ask each SO/AC about their accountability mechanisms pending review of the staff paper Notes Review (brief) of last call #5 and any Action Items / Business Arising? - Reviewed text from Annex 10 and the presenttion to the Plenary to address accountability both internal and external . - External describes as eveyone who is not part of the target constituencies for a community - Need to be careful as to how captureing what is meant in using the term exrernal What are the current SO/AC Accountability mechanisms? - Continued discussion of who are we accountable to - Need to formulate the question to gather information regarding accountability and then will send to the SO/AC leadership for discussion within their groups ? How do we interpret "working plan" for enhancing SO/AC Accountability - Asking for comments and ideas as to what the plan should entail - SO/AC Accountability per WS2 Bylaw review and develop ... to the extent set forth in the CCWG-Accountability Final Report: (iii) Supporting Organization and Advisory Commitee accountability, including but not limited to improved processes for accountability, transparency, andparticipationn that are helpful to prevent capture - review and develop are key terms question noted regarding review ACTION ITEM - draft text of questions based on the bylaws charter for our group (slide on the screen), plus Recc 10 and 12 (also in the slides). Question to ask each SO/AC about their accountability mechanisms pending review of the staff paper Next call is on 15 Sept at 1300 UTC

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Agenda for today's call
by Cheryl Langdon-Orr Sept. 8, 2016

Sept. 8, 2016

Hello everyone, Here is our agenda for today's call. Meeting # 6 of the Work Stream 2 DT on the topic on ACSO Accountability. (Ws2-ac_so) 0. Call Admin and Roll Call / Apologies (2min- SDB, FB, CLO ) 1. Welcome - Opening Remarks (3min- SDB, FB, CLO) 2. Review (brief) of last call # 5 and any Action Items / Business Arising (5 min- SDB, FB) 3. Discussion Topics (25 -35 min) - What are the current SO / AC s accountability mechanisms ( group discussion) - Possible Formal Request or List of Questions to go to the Leadership of each SO / AC - a proposal to the CCWG Plenary next week? - How do we interpret the "working plan" for enhancing SO / AC accountability. - The new bylaws on SOAC Accountability 4 . AOB / Next Meeting (5min) *Please join the Work Stream 2 - SO/AC Accountability Subgroup Meeting #6* * on Thursday, 8** September* *@ 0300** UTC*. Additional time zone support *here <http://timeanddate.com/s/328k>* *CALL DETAILS:* Link to Adobe Connect: *https://icann.adobeconnect.com/mssi-projects* <https://icann.adobeconnect.com/mssi-projects> Mobile: *tel://1-719-867-0497,*,,5263384535#* <//1-719-867-0497,*,,5263384535/> Upon logging into Adobe Connect, a pop up window will provide you the option to *Dial Out* to your Phone. Enter your Phone Number* (Remember to change the Country Code if needed). After joining the call, as a courtesy to others and the presenters, please *MUTE* your phone. This can be done by selecting *6 on your keypad. To *UNMUTE* select *6 again. If you are *unable* to log into Adobe Connect and can *only* join via phone: List of International Dial-In Numbers: *View dial-in numbers* <https://mtginfo.pgi.com/globalcallmanagement.asp?bwebid=9820041&cid=da6be6b…> Participant Passcode: 526 338 4535 *Cheryl Langdon-O**rr ... *(CLO) about.me/cheryl.LangdonOrr [image: Cheryl Langdon-Orr on about.me] <http://about.me/cheryl.LangdonOrr>

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