Hi Steve,

To solve the inconsistency I suggest the below:

At the moment recommendation5 reads as: "Notes, minutes, or records of all membership meetings should be made publicly available."

I suggest to clarify that this recommendation is for "open" meetings. If we agree, then the recommendation should read like this: “notes, minutes, records of all open membership meetings should be made publicly available.” This means that those meetings that are closed only, the recording should be made available for the members and does not have to be provided publicly.

Best regards,

Farzaneh

On Thu, Jul 27, 2017 at 10:10 AM, Steve DelBianco <sdelbianco@netchoice.org> wrote:

Following up on today’s call, let’s begin an email discussion thread on an inconsistency in our report, as pointed out by the RySG public comment.

In our report, we say this on Transparency good practices:

5. Notes, minutes, or records of all membership meetings should be made publicly available.

And we say this about Participation:

4. For any meetings, be they closed to members only or open to anyone, the members have to be able to access notes, minutes, and/or recordings, subject to exceptions for confidential matters.

In their public comment (page 4), the RySG rightly points out that the above recommendations "might be seen as confusing or inconsistent”. We need to address records vs recordings. We need to address access to those records by membership vs public.

Our question is, how shall we reconcile our Good Practice recommendations regarding WHAT is included in meeting records, and TO WHOM those records are available?