Dear all, The summary minutes, action items and audio recording (in English, French and Spanish) of yesterday¹s ALAC teleconference have been uploaded to the meeting page: https://st.icann.org/alac/index.cgi?09_september_2008 The summary minutes are also attached below and can be edited by the ALAC members on the meeting page. The full transcription of the audio file of this meeting will follow in about 2 3 weeks. Regards, Nick Ashton-Hart, Matthias Langenegger, Frederic Teboul ICANN At-Large Staff email: staff@atlarge.icann.org Summary Minutes ALAC Meeting 9 September 2008 The meeting was preceded by a discussion with At-Large representatives on the ALAC review and the travel procedures. Travel Procedures: There was some discussion on the new ICANN travel procedures, mostly with regards on travel arrangements for the Cairo meeting. ALAC review T Drakes from the ALAC Review working group joined this discussion. W Ludwig, who was unable to attend the meeting, sent a statement about the ALAC Review on behalf of EURALO. There was some discussion on recommendation 12 of the ALAC review: That the ALAC should explore ways to differentiate between organizations that genuinely represent individual Internet users, and are therefore ALS candidates, as opposed to those which may be a better fit with the NCUC. S Bachollet noted that he did not think that it was possible to have one single label for all entities that are engaged in the policy process. There should be some flexibility in that regard. A Greenberg added that the ICANN bylaws said that you could join one constituency but that this did not exclude that you worked in another constituency. B Brendler said that participants should be either in the Business constituency or in At-Large. The different constituencies should not be confused. A Muehlberg noted that the RALOs should be able to manage their own budget to some degree and was disappointed that this question was not addressed in the report. T Drakes asked A Muehlberg to forward these points directly to her. W Seltzer agreed and added that the reviewers did not sufficiently reach out to some parts of the At-Large constituency. Many opinions held within the constituency were not reflected in the report. T Drakes regretted that the reviewers could not keep the original statements and noted that the interviewed participants should be advised to keep their statements in upcoming reviews. W Seltzer added that overall too much time was spent on the structure of the ALAC in the review and not enough on the role of the public interest within ICANN. She noted that the current system made it difficult to engage interested people in participating because it was unclear was difference their commitment was able to make. The Chair said to T Drakes that she would receive a couple of different statements from the community by the end of the public comment period on September 12th. T Drakes noted that minority views that were not currently reflected in the report would be incorporated if it were deemed appropriate by the Review WG. There will be an initial Thinking Report released in Cairo. The final review will be presented in Cairo. ALAC Teleconference The official monthly ALAC meeting started at 1408 UTC. The meeting did not have quorum. There were more than seven ALAC members who dialled into this call at some point but there were never more than seven present at the same time. Staff announcements The Staff announced to upcoming briefing sessions on DNS response modification on September 17th and an introduction to IANA on September 29th. (link) There will also be two introductory briefing session on the registration of domain names, one on how the current system affects registrants and one on how if affects users. New ALAC members S Bachollet introduced P Vande Walle who was recently elected to replace V Cretu as one of the European representatives in the ALAC. Liaison Reports GNSO Liaison report A Greenberg gave a short overview of the report he submitted on the recent activities of the GNSO and highlighted some of the issues that the ALAC may wish to comment upon (please read the report for full details): * Inter-Registrar Transfer Policy (IRTP) He noted that the first part has been concluded and the constituencies, including ALAC now have the chance to comment. S Bachollet thought it is important that the ALAC made a statement. C Langdon-Orr and V Scartezini agreed. * New gTLDs A Greenberg noted that the new gTLD approval process was taking shape. He believed it was important to have a short ALAC statement on how some of the influx money that is likely to result out of this should be used. * Whois Hypothesis Study Group He noted that the ALAC has been asked for preliminary comments on the report of the Whois Hypothesis Study Group before September 25 Council meeting and formal comments on how to proceed before the October 16 Council meeting. * GNSO Restructuring A Greenberg noted that the Board motion did not seem to apply the same representativeness, openness, transparency and fairness principles it expected from the other constituencies with respect to Stakeholders groups. A Greenberg volunteer to draft a formal statement to address this problem before the September 30 Board meeting. Issues to be raised at the ICANN Board meeting C Langdon-Orr noted that APRALO asked ICANN whether it was possible to receive funding for the At-Large workshop at this years IGF meeting and did not receive any response. She asked the Board liaison to make a comment about this incident at the next Board meeting and will send her a short email with details. ALAC Statement on RAA Amendments The Statement on RAA Amendments could not be ratified because there was no quorum. It was unanimously decided by the present ALAC members that the statement should be sent to T Cole and that a seven-day online vote should be put up starting September 10th to ratify the statement. Staff will put up a seven day ratification vote on the statement on the RAA Amendments. ALAC Statement on the Terms of Reference for SSAC Review It was suggested that the ALAC would not make a comment on this subject. New website navigation for http://www.atlarge.icann.org Staff made a short presentation of the two navigation options for the atlarge.icann website. It was generally felt that option B would be preferred although some comments were made that the menu items in option A were made it easier to navigate the website. P Vande Walle noted that the compatibility with different web browsers should be checked. Staff will now start with the implementation of the new website navigation. Input requested on GNSO Council restructuring A Greenberg said that he would start with a draft document to address the open questions raised in D Michel¹s email. He encouraged the ALAC members to send him comments. With regards to the statements made in the email regarding constituency representation (see D Michels email, issue no 5), A Greenberg encouraged the ALAC members to do some brainstorming. C Langdon-Orr said she would like to be part of this brainstorming. Redemption Grace Period (RGP) E Leibovitch said that it was suggested that the ALAC made a statement that a ³Redemption Grace Period² should be included in the RAA to ensure that a registrar cannot take advantage of the situation when a domain registration expires. A Greenberg added that there already was a clause that covered this event between registrars and registries. The issue will be discussed on the mailing list (See D Younger's submitted document for reference) WHOIS Data Accuracy and the WDPRS It was decided that the issue will be discussed on the mailing list. At-Large Summit Preparations There was some discussion on the Summit preparation meeting in Cairo. It was proposed to have the meeting on Saturday November 1st. Staff noted that this would probably be difficult because the rooms have already been allocated. Staff will try to arrange a Summit meeting on either Saturday November 1st or Friday November 7th. S Bachollet suggested that the Summit WG met later in September for a teleconfernece. Staff will arrange a teleconference later in September for the Summit WG. E Leibovitch from the Summit Commitee was asked to post the reports of the recent online activity to the online working space. Cairo Meeting Preparations and Planning C Langdon-Orr noted that it was proposed to dedicate Monday to a half day joint session with the ccNSO, ALAC, GAC and GNSO to discuss new gTLDs, IDN ccTLDs and to get briefings on the President¹s Strategy Committee and the improving institutional confidence process. She noted that this did not mean that the bilateral meetings would be replaced. The Chair asked if somebody objected to her proceeding with the planning of this meeting. There were no objections to this. The meeting was then adjourned.