Dear All: Here is a brief summary with some of the topics of the last council meeting #212 Click here <https://community.icann.org/display/atlarge/ALAC+Liaison+to+the+ccNSO+Report...> for the Full Agenda <https://community.icann.org/display/atlarge/ALAC+Liaison+to+the+ccNSO+Report...> *ADMINISTRATIVE MATTERS * *2. Relevant Correspondence* A letter from Becky Burr <https://www.icann.org/en/system/files/correspondence/costerton-to-roberts-09...> was received. See item 10 *3. Minutes & Action Items* *a. Minutes Meeting 210: circulated 26 November 2024* October meeting’s notes were adopted. *b. Minutes Meeting 211: to be circulated 9 December 2024* November meeting notes were adopted. *c. Action Items * - *Action Item 211-01 (Completed)* The Secretariat is requested to include the approval action decision on the proposed fundamental bylaw change on the agenda of Council meeting 212 - *Action Item 211-02 (Completed)* The chair of the Council is requested to welcome the .bd ccTLD Manager as new ccNSO member accordingly. - *Action Item 211-03 (Completed)* Following the approval by council for the .bd ccTLD Manager to join the ccNSO as a member, the Secretariat is requested to publish the decision. The decision becomes effective upon publication. - *Action Item 211-04 (Completed)* The secretariat is requested to post the generic invite letter for ccTLD Managers to join the ccNSO, to make it downloadable after this resolution becomes effective. The secretariat is requested to post this resolution as soon as possible. This resolution becomes effective upon publication. - *Action Item 211-05 (Completed)* The ccNSO Council chair is requested to send the invite to join the ccNSO - as per the template approved by Council - to the ccTLD Manager(s) that recently requested such a letter. *Action Item 211-06 (Completed)* The secretariat is requested to inform all volunteers and where appropriate, the committee or working group leadership teams and relevant ICANN staff, according to the designations in resolution 211-04. The secretariat is requested to publish this resolution as soon as possible on the ccNSO website. This resolution becomes effective upon publication. - *Action Item 211-07 (Completed)* Regarding the decision in resolution 211-05 to launch calls for volunteers and Expressions of Interest, the secretariat is requested to post this resolution as soon as feasible. This resolution becomes effective upon publication. - *Action Item 211-08 (Completed)* The secretariat is requested to publish the resolution regarding the publication of the list of territories participating in the Board nomination process for Seat 12 (FY25), including which territories have voted and their corresponding ICANN regions, as soon as possible. This resolution becomes effective seven (7) days after publication. The nomination process manager is requested to implement this intervention once this resolution becomes effective. - *Action Item 211-09 (Completed)* The secretariat is requested to publish the resolution regarding the updated Council-approved timeline for the FY25 Board Seat 12 Nomination Process as soon as possible and inform the candidates as soon as this resolution becomes effective. - *Action Item 211-10 (Completed)* The secretariat is requested to post the resolution about the next steps regarding the review of the ccNSO financial contributions Guideline as soon as possible and to inform the community of the aforementioned timeline as soon as this resolution becomes effective. Next steps include the drafting of a charter for the new working group, launching a call for volunteers as per the approved timeline, and ensuring the group meets latest on 18 December 2024. This resolution becomes effective seven (7) days after publication. *4. Intermeeting Decisions (since meeting 211, November 2024)* *211-A: *Approval of the new charter Finance Working Group. *UPDATES* *6. Update ECA, IFRT & CSC (written updates)* Updates included some matters that are considered of importance for the ccNSO Council to look into. One is the upcoming public comment on the IANA Function Review and the other is related to the Root Server System Governance Working Group. Peter Koch suggests that Council should look into it in more detail. The suggestion is to set some time aside to discuss this item at the next Council meeting on January 16th. *7. Update Working Groups (written updates)* Will be uploaded to our wiki space when available. *10. Progress ccPDP3-RM and ccPDP4-IDNs Board Consideration* *ccPDP3-RM* For information Background material, note from Becky Burr Chair Board Caucus ccPDP3-RM and letter Sally Costerton to Nigel Roberts. The ccNSO sent an invitation to Becky Burr, to have a conversation about any issues still open, which was accepted. The note also included a reference to a letter from Sally Costerton to Nigel Roberts, in response to his question about the interpretation of section 15a of Annex B of the Bylaws. Jordan Carter and Alejandra Reynoso also received a formal note from chair of ccPDP3, referencing private conversations he had with Becky Burr and staff about the Caucus, as well as staff discussions regarding progress on the ccPDP3-RM. The note further suggested that Stephen and Jordan would be involved in any discussions between ICANN Staff and the Board concerning the proposed Review Mechanism policy. The tentative date for the Meeting with the Board Caucus and Staff is January 30th. Becky Burr indicated that prior to the meeting she will send an overview of the issues that need further clarification. Council will prepare a previous meeting with the drafting team to get organized. *Interpretation of section 15a.* As said the note also includes a reference to a letter from Sally Costerton to Nigel Roberts, on the interpretation of section 15a of Annex B of the Bylaws by ICANN. The link to the letter was forwarded to you. In council’s view, this letter addresses the question for a formal written statement on the interpretation of section 15a, specifically on the interpretation about the board procedures and duration of these considerations. *ccPDP4-IDN* The Public comment by the Board has closed. 2 comments were received. No changes needed to proposed policy. The GAC will likely not express any concerns on the policy itself. The chair of the GAC will send a letter to the Chair of the Board, expressing that there is no concern. The Board Caucus was established. Patricio Poblete is the Chair. The Caucus will meet shortly. Staff looked into feasibility and looked into matters. *11. Update Chair, Vice-chairs, Councillors, Regional Organisations and Secretariat* *a. Secretariat update: move from Sugar to CES as CRM* The ccNSO will start using ICANN's new Community Engagement System (CES) to manage stakeholder participation. This will help to streamline the management of ccNSO membership and ensure compliance with applicable laws. https://ccnso.icann.org/en/announcements/announcement-02dec24-en.htm *ADMINISTRATIVE MATTERS & DECISIONS* *12. Approval Action decision on change Sections 4.2 and 4.3 ICANN Bylaws * Resolution for approval to change Fundamental Bylaw Section 4.2 (reconsideration) and Section 4.3 (Independent Review Process for covered actions) - exclude disputes and claims pertaining to decisions Grant program has been adopted. *13. Update Council Election Process by the Election Process Manager* To date, elections have been finalized and *Everton Rodriguez* was elected as a new councilor for LAC Region and *Jordan Carter* was elected as a councillor for AP Region. *14. Update Board Seat 12 Nomination Process by the Nomination Process Manager* Nominations closed in September, with Byron Holland and Nick Wenban-Smith being the two candidates who were nominated, seconded, and accepted their nominations in accordance with the applicable rules. The due diligence process for both candidates is still underway. A Questions & Answers session with the candidates was held during ICANN81, and a virtual follow-up session is scheduled for 4 February 2025 at 14:00 UTC. The election will commence on 4 February 2025 at 00:01 UTC. *15. Appointment members and chairs/vice chairs to committees and working groups, if any* *Draft Resolution* *Decision* *The following people were appointed:* *a. ccNSO liaison to ALAC* Barrack Otieno (AfTLD) *b. ccNSO appointees to the ICANN Meeting Strategy review group* Jodi Anderson (.nz) Molehe Wesi (.za) *c. members 2nd Finance WG* Pablo Rodriguez (.pr) Dmitry Kohmanyuk (.ua) Wafa Dahmani (NomCom appointed Councillor) Atsushi Endo (.jp) Carolyn Bedford (.uk) Sarah Gooch (.uk) Biyi Oladipo (.ng) Alejandra Reynoso (ccNSO Councillor) *d. members ICANN Excellence Award Selection Panel* Wafa Dahmani (NomCom Appointed Councillor) Demi Getschko (.br) *e. ccNSO appointed Mentor to the ICANN* *Fellowship Program * Jenifer Lopez (.pa) *f. ccNSO appointee to the Fellowship Program election Committee * Pablo Rodriguez (.pr) *g. members SOPC* Eric Muthundo Ndungu (.ke) Sami Mohamed Ali (.bh) Jose Rafael Gonzales Guilbert (.hn) Habeeb Wahab (.ng) Molehe Wesi (.za) Gitau Muraguri (.ke) Arinze Francis Alaneme (.ng) Fiona Ongeso (.ke) Charles Noir (.ca) Dejan Djukic (.rs) *FIN2 WG – Second Finance Working Group* The appointment of members to the 2nd. Finance Working Group follows the standard process conducted after a call for volunteers. The chair and vice-chair of the SOPC serve as ex-officio members of the group. *16. Progress Review of DASC – DNS Abuse Standing Committee* The RT (Sean, Molehe, Ai-Chin) conducted interviews. And a matrix was developed, to determine whether the DASC fulfilled its mission as per its ToR. The RT prepared 2 recommendations. Key recommendations: • To Continue DASC: Respondents overwhelmingly supported the continuation of the working group. Exploring new goals, such as focusing on broader threats or expanding outreach to diverse communities, could enhance the group's future impact. • New Focus: The DASC could come up with a flexible description to provide greater clarity and improve understanding for all stakeholders. The report will be finalized by January 9th. and will be submitted to the Council on January 13th. *SUBSTANTIVE MATTERS & DECISIONS* *17. Next steps developing roadmap increasing capacity of ccNSO * *Background Material:* Notes from the ICANN81 workshop and mapping of suggestions. The focus is on measurement and identifying ways to enhance the capacity of the ccNSO. This includes succession planning and its impact on resources, presenting an insightful perspective. Key drivers for increasing resources and volunteers begin with effective onboarding and mentoring. The OMC mandate, along with training and learning initiatives, plays a crucial role in this process. After discussions with the Triage Committee, a suggestion was made to hold a second virtual workshop, centered on identifying the specific needs of the ccNSO for growth and improvement. *18. Continuous Improvement Framework & Pilot Holistic Review* *a. Input on CI framework* – *Continuous Improvement* In close collaboration with GRC: https://www.icann.org/en/public-comment/proceeding/continuous-improvement-pr... <https://www.icann.org/en/public-comment/proceeding/continuous-improvement-pr...> *b. Progress Pilot Holistic Review* There is ongoing discussion about the timing and role of the PHR in developing a mechanism to review the CIF, given the CI process is still under review. The group is debating whether to pause until the CIF work is finalized, with a decision expected in the next call in January. There is no consensus on the role of the Holistic Review—whether it should focus on restructuring ICANN, assessing SO/AC continuous improvement efforts, or evaluating SO/AC work and recommending restructuring without specific proposals. *19. Preliminary Block Schedule ICANN82* A Joint session with GAC will be added to schedule, on how to build stronger relationships. Liaisons are discussing topics of interest A call for presenters for ICANN82 ccTLD News has been launched https://ccnso.icann.org/en/announcements/announcement-2-09dec24-en.htm Sessions will include heat map consultations by IGLC on Internet Governance topics of interest to the ccTLD community. During the welcome session, there is a tentatively scheduled update regarding the Meeting Strategy Review. If you would like any other detailed information, please let me know and I will be happy to provide it. Thank you Kindest Regards, -- *Laura Margolis* ALAC Liaison to ccNSO margolisl@gmail.com +59899690992 skype: lauri.margolis ccNSO Liaison Workspace <https://community.icann.org/display/atlarge/ALAC+Liaison+to+the+ccNSO+Report...>