Dear Laura, Many thanks. The report is well received. Regards On Mon, Feb 17, 2025 at 4:15 AM Laura Margolis via ALAC <alac@icann.org> wrote:
Dear All:
Here is the report of the ccNSO meeting *#214* held on February 13th., 2025, at noon UTC.
*LINKS to:*
Full AGENDA <https://community.icann.org/display/atlarge/ALAC+Liaison+to+the+ccNSO+Report...>
Last written WG updates <https://docs.google.com/document/d/1dq2PC7nw08VF0hObdvfrZPd2UmJjOYcPFx9L92f-...> (February)
ccNSO wikipage <https://community.icann.org/pages/viewpage.action?pageId=486014979> with meeting documents and information
Full REPORT #214 <https://community.icann.org/display/atlarge/ALAC+Liaison+to+the+ccNSO+Report...>
Before going to through the agenda meeting, I would like to *highlight *the following topics:
*DNS ABUSE Standing Committee (DASC <https://ccnso.icann.org/en/workinggroups/dasc.htm>):*
This committee will present the final results of the survey during a webinar on *February 26th. 2025 at noon UTC.*
If you would like to Register in advance for this meeting:
https://icann.zoom.us/meeting/register/tJMqdOqvrTwtE93KSPSuDIZpqN4rO72QfPLz
After registering, you will receive a confirmation email containing information about joining the meeting.
*About the DASC Survey*
The DASC conducted its first survey in late 2022, collecting insights from ccTLDs across different regions and governance models. The findings revealed that ccTLDs experience low levels of abuse and that even those with limited resources—such as funding and staff—can effectively combat DNS abuse through well-defined policies, procedures, and monitoring tools.
The second survey, conducted in August–September 2024, builds on the 2022 results <https://ccnso.icann.org/en/workinggroups/dasc.htm>, focusing on trends in DNS abuse mitigation across ccTLDs. Key findings were presented at ICANN81 (Recording <https://icann.zoom.us/rec/share/zWumndZHMqGn4sjgKNNynoziqxyfOMpDDmfPzhN_gwlt...> | Slides <https://static.sched.com/hosted_files/icann81/c1/ICANN81%20_%20DASC%20_%209%...> ).
*I will send this link in a separate email as a reminder*
*POLICY GAP ANALYSIS WORKING GROUP (PGA WG <https://ccnso.icann.org/en/workinggroups/pga-wg.htm>)*
Link to the full document of the prioritization framework
The PGA-WG has completed its analysis of potential issues identified by IANA and now needs to prioritize them for testing with the ccTLD community at ICANN82. This document proposes a draft prioritization framework based on three key factors: IANA priority, impact on ccTLDs, and the level of effort required for resolution. Each factor is scored from 0 to 5, with equal weighting, and the results will be aggregated and reviewed by the group. The identified issues will be addressed through ccNSO Study Groups, with the possibility of a Policy Development Process (PDP) if formal policy changes are needed. The prioritization process aims to ensure efficiency, addressing the most impactful and least complex issues first while maintaining consistency with IANA’s recommendations.
*RESULTS of the COUNCIL WORKSHOPS to INCREASE THE CAPACITY OF THE ccNSO*
The ccNSO Council workshops focused on increasing capacity to enhance efficiency, effectiveness, and legitimacy within the ccTLD community. The discussions centered on two key areas: *increasing resourcing* and *improving working methods*. To boost participation, strategies such as outreach to regional organizations, targeted engagement with ccTLD managers, onboarding programs, branding efforts, and enhanced collaboration with other groups were proposed. Improving working methods involves fostering active collaboration during meetings, forming smaller, goal-oriented working groups, using standardized tools, and maintaining a focus on measurable deliverables. A roadmap with KPIs will be developed, discussed, and executed by the Council, with community support. Additionally, the workshops emphasized the importance of clearly defining goals and staying focused on ccTLD-specific challenges while avoiding distractions outside their scope.
*If you want the document with full results, I can email it.*
*ADMINISTRATIVE MATTERS*
*Completed action items:*
*From meeting 212: *Alejandra Reynoso noted that the updates included matters of importance for the ccNSO Council to consider. Firstly, the upcoming public comment on the IANA Function Review (IFR), and secondly, regarding the Root Server System Governance Working Group (RSS GWG). Peter Koch, ccNSO appointee to both IFRT and RSS GWG, suggested that the Council should examine these topics in more detail. Discussion scheduled for meeting 214. *See item 11a. *
*Action Item 213-01*
As soon as possible and after adoption of the resolution, the Chair of the ccNSO Council is requested to submit the *ccNSO response to the request for public comments on the Continuous Improvement Framework* to ICANN, on behalf of the Council and the GRC.
*Action item 213-02*
The ccNSO Secretariat is requested to keep the progress of the Pilot Holistic Review as a standing item on the Council agenda.
*Action item 213-03*
The secretariat is requested to publish the resolution regarding the adoption of the Council Election Report as soon as possible and to inform the GRC about the Council request to review the ccNSO Council Election Guideline, taking into account the recommendations by the Council Election Process Manager as included in the 2025 Election Report.
*Action item 213-04*
Regarding the appointment of the leadership team to the second ccNSO Finance WG, the secretariat is requested to inform the working group and the secretariat is requested to publish this resolution as soon as possible on the ccNSO website.
*Action item 213-05*
Regarding the adoption of the DASC Review Report, the secretariat is requested to inform the working group and ask the working group to take appropriate action. The secretariat is requested to publish this resolution as soon as possible on the ccNSO website.
*Action item 213-07*
The ccNSO Secretariat is requested to circulate the outline and background materials with all invited, prior to the virtual Council workshop on 23 January.
*Action item 213-08*
The ccNSO Secretariat is requested to circulate to Council the proposed timeline and background materials and to take all other measures necessary to start the next round of Council 360 reviews.
*UPDATES:*
Please click on the following links for detailed written updates:
*WORKING GROUPS and COMMITTEES <https://docs.google.com/document/d/1dq2PC7nw08VF0hObdvfrZPd2UmJjOYcPFx9L92f-...> *
*ccNSO appointed Liaisons (ALAC <https://community.icann.org/download/attachments/486014979/ccNSO%20Liason%20...>, GNSO <https://community.icann.org/download/attachments/486014979/ccNSO%C2%A0Liaiso...>, UASG <https://community.icann.org/download/attachments/486014979/UASG%C2%A0work%C2%A0monthly%C2%A0report%EF%BC%88Feb%C2%A02025%EF%BC%89.pdf?version=1&modificationDate=1739364869000&api=v2>)*
*Progress ccPDP3-RM and ccPDP4-IDNs Board Consideration*
*a. Update ccPDP4 IDN ccTLDs*
The Board Caucus is reviewing the ccPDP4 recommendations, comparing them with Fast Track Process and the GNSO EPDP. ccNSO was asked to align with GNSO PDP efforts. Hence the comparison. The caucus will meet again next week. Staff is following up.
*b. Debrief conversation ccPDP3-RM*
The ccPDP3-RM debrief conversation was productive, with ICANN lawyers and board members receiving necessary clarifications, led by Becky. No unresolved issues were identified, and the implementation process is expected to proceed smoothly. While the discussion took time, participants acknowledged the value of the process and the lessons learned.
*Update IFRT and RRSG working party *
*IFRT*
Peter Koch, one of the ccNSO appointees to both the IANA Function Review Team (IFRT) and the Root Server System Governance Working Group (RSS GWG), suggested that the Council should examine these topics in more detail. He provided an update on the ongoing IANA Functions Review, which marks the second evaluation of the naming functions contract. The review involves multiple appointees from different stakeholder groups, including three from the ccNSO, supported by ICANN staff and an editor drafting the report, expected to be ready by ICANN82. No systemic issues have been identified, and PTI’s performance is being assessed against the naming functions contract, with the CSC conducting monthly reviews based on service level agreements (SLAs). However, while SLAs measure defined criteria, there can be discrepancies in customer experience. A key carry-over from the previous review was a recommendation leading to a bylaw change that required the inclusion of a non-ccNSO member, which posed challenges. Additionally, the ccNSO and GNSO had suggested adjusting the review frequency, which is now under consideration. The review has also brought attention to the ombuds team’s role in the customer complaint process, though it has never been utilized. A potential overlap with upcoming review mechanisms in ccPDP-RM needs to be analyzed once the draft report is available. Furthermore, to enhance awareness among ccTLDs, a *webinar-style session was proposed* as a lightweight alternative to the public comment process. Discussions also touched upon clarifying the review timeline, emphasizing that the review period should start at the conclusion rather than the initiation of the process to avoid confusion with the IFRT’s five-year cycle and the CSC’s three-year review framework.
*RSSG WG - Root Server System Governance WG*
The Root Server System Governance Working Group (WG) consists of numerous members, including 12 root server operators, the RZ maintainer, IANA, RySG, and ccNSO. The WG focuses on governance aspects beyond the root zone, such as how to manage the resignation or replacement of a root zone operator. The issue has significant political implications, and after an initial stalled attempt, the group is now in its second iteration. A key discussion point is the power dynamics of RZ operators, including their rights to remain, exit, or be succeeded. Additionally, financial concerns have emerged, particularly regarding funding for the governance structure and root server operators, who are currently self-funded. The group is also deliberating on whether the structure should be incorporated similarly to PTI or remain independent of ICANN, with resistance against a domain tax on ccTLDs.
A proposed governance model suggests equal representation between operators and TLDs (12 root server operators, 6 ccTLDs, 6 gTLDs), but finding consistent ccTLD and gTLD representatives remains a challenge, potentially requiring weighted votes. ICANN's Board Chair expressed concerns about the slow progress at ICANN 81, urging clarity on governance commitments and financial models, as these factors could delay decisions. Discussions also touched on the historical evolution of root server operations, their non-profit nature, and the risks of political influence. The next steps involve determining whether outstanding governance and funding issues should be resolved before establishing the structure or integrated into it. A working paper is expected before the upcoming Prague meeting, with further discussions planned for Seattle. A small council group may also be formed to develop a ccNSO position for public comment.
*ADMINISTRATIVE MATTERS and DECISIONS*
*Board Seat 12 Nomination Process by the Nomination Process Manager*
*a. Update Voting Process*
Voting for the election opened on February 4th. and will close on Tuesday, February 18th., at 23:59 UTC. Candidates Byron and Nick have participated in a Q&A session at ICANN 81 and a virtual Q&A with ccNSO members and the broader ccTLD community last February 4th.. As of the time of the current council meeting, 82 votes have been received, representing 46% of the total emissaries. There is no quorum requirement under the ccNSO Rules and applicable guidelines, and no irregularities have been reported.
Link to vote tracker:
https://docs.google.com/spreadsheets/d/15e87XDydXstbUmUuy5d50grH_f5B-v9lDXwJ...
*b. Continuous Improvement initiatives*
On January 31st., Pablo Rodriguez participated in the Trinidad and Tobago IGF, invited by the Caribbean ITU, engaging with representatives from 29 island states. The session introduced the ccNSO, highlighted its benefits, and promoted participation in Board Seat 12 voting. The importance of regional involvement was emphasized, and ongoing discussions will continue in the LAC Space Session in Seattle. Alejandra Reynoso, who also attended, noted the positive reception but questioned measurable success. Pablo emphasized that awareness was raised, but the impact on participation and potential new members remains to be seen. Alejandra suggested tracking votes and considering other events that promoted the vote for inclusion in the report.
*Roles and Responsibilities Councillors, including Chair and Vice-Chair Election*
The upcoming Seattle meeting will focus on assigning individual roles and responsibilities within various committees. A detailed overview is available here <https://ccnso.icann.org/sites/default/files/field-attached/roles-responsibil...>. Participants will be required to sign up for a role, so early consideration is encouraged. Additionally, the election for Chair and Vice-chair will take place, with nominations, secondments, and acceptances occurring during the Council meeting. It is expected that these positions will be filled by representatives from different regions.
*Appointment members and chairs/vice chairs to committees and working groups*
*New Members appointed:*
*IGLC: <https://ccnso.icann.org/en/workinggroups/iglc.htm>*
Devesh Tyagi (.in)
Davi Severiano Goia Cabral D'almada (.gw)
Maria Camila Rojas Azula (.co)
Margarita Valdés (.cl)
*MPC: <https://ccnso.icann.org/en/workinggroups/mpwg.htm>*
Devesh Tyagi (.in)
Heidy Isabel Hernández Lopez (.gt)
Erdem Bayrak (.tr)
*SUBSTANTIVE MATTERS & DECISIONS*
*Assessment feedback on change of affiliation of elected Councillor*
*Draft Resolution*
*Background*
Over the years Councillors selected by ccNSO members have changed their affiliation, during their term, starting in 2004. To deal with this type of situations, a practice has evolved that the ccNSO members from the region who have selected the Councillor, do not object that the selected Councillor continues to serve for the duration of the term. In addition, in case the former employer of the Councillor was a ccTLD Manager, this Manager should not object, as well as the new organization, if any, to which the Councillor would be affiliated. To date this practice is not documented as such.
*Decision*
The ccNSO Council requests the ccNSO Guideline Review Committee (GRC, to document the current practice regarding the change of affiliation of elected Councillors, and include it in the review of the ccNSO Council Election Process Guideline, which is already undertaken. If, in documenting the practice, issues become apparent, the GRC is requested to suggest to Council ways in which these issues may be addressed. The secretariat is requested to publish this resolution as soon as feasible. This resolution becomes effective seven (7) days after publication. The secretariat is requested to inform the GRC, as soon as this resolution becomes effective.
*Note:** This has been discussed because of a situation with a new Councillor recently elected that left his position at the NIC before starting his position as a Councillor.*
If you have any questions, or you would like me to deep dive into any of these topics, please let me know.
Thank you!
Best Regards,
-- *Laura Margolis* ALAC Liaison to ccNSO
margolisl@gmail.com +59899690992 skype: lauri.margolis
ccNSO Liaison Workspace <https://community.icann.org/display/atlarge/ALAC+Liaison+to+the+ccNSO+Report...>
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