FYI Please find below the notes of Day 2 of the (non-LA) SOAC Chairs meeting held on 27 April. This session was about ICANN74. We were waiting for Day 1 discussion notes as well but these have not yet arrived. Accompanying these notes was a pdf of the ppt presentation which was used to explain Org plans for ICANN74. It is 7.1MB. Let me know if you'd like to receive a file of that size (on your mobile phone, for many of you) entitled ... "The Future of ICANN meetings and Encouraging Participation". 🤔 However I have uplifted and am attaching slides 31-37 as advised. See attachment below. M ---------- Forwarded message --------- From: Mary Wong via soac-chairs <soac-chairs@icann.org> Date: Mon, May 9, 2022 at 11:57 AM Subject: [soac-chairs] FOR YOUR REFERENCE: Slides & Data from the Roundtable call of 27 April 2022 To: soac-chairs@icann.org <soac-chairs@icann.org> Dear SOAC Chairs, Please find attached, for your reference and distribution to your members, the slides that Sally Costerton, David Olive, Nick Tommaso, Tanzanica King and I presented during the April Roundtable session on the future of ICANN meetings. You’ll recall that we discussed a number of topics, building on our colleagues Giovanni’s and Negar’s presentation on next steps in implementing work on the project to enhance the effectiveness of ICANN’s multi-stakeholder model. In particular, and in addition to reviewing what you can expect for the ICANN74 meeting experience, we provided you with some information and statistics on the Fellowship and NextGen programs and current community participation levels, to foster a discussion on the following topics: - Renewing & Maintaining Community Interest in Policy Participation - Ensuring Continued Informed Participation - Reducing the Learning Curve for Newcomers As noted during the meeting, when reviewing Slides 9-29 of the attached deck, please bear the following caveats and limitations in mind: - The data presented is a very preliminary analysis of only a few specific measures relating to membership, certain forms of participation, and selected outcomes of policy development and advice work across the three Supporting Organizations and four Advisory Committees; - There is a need to distinguish between “attending” an ICANN Public Meeting or other ICANN-organized event (whether in-person or virtual), joining a SOAC group as a “member”, and “participating” in ICANN policy making work. - While the common goal is to facilitate active, informed and continuous “participation” in ICANN policy development and advice work, we do not yet have uniform and robust definitions and metrics for this goal. We are also not currently able to distinguish easily between individual and organizational members in the SOACs. - At the moment, much of the data we can collate is drawn from various sources, not necessarily collected or reported in a uniform format, and involves substantial manual work. We continue to work on developing a more uniform, integrated platform for collecting, tracking and reporting on membership and participation – in time, we hope that this will greatly reduce the manual nature of the current, more limited data gathering and allow for more accurate and timely dashboard preparations and reporting. Please let me know if you or your community members have questions about the data presented, or our methodology. As I mentioned during the session, the Strategic Policy Management team and our other Policy Development Support colleagues will be happy to meet with you and your groups to review the data and collect your feedback. Finally, please also note Slides 31-37, which summarize what we are currently envisioning as likely to be the arrangements in place for ICANN74. In particular, you may wish to draw your members’ attention to Slide 31 (requirements for entry into the physical venue and health and safety matters), 33 (how we are striving to equalize the in-person and remote experience as much as possible), and 35 (the reality and impact of social distancing on room capacities). Thank you. We look forward to continuing our work and discussions with you at the forthcoming Roundtable on Sunday 12 June in The Hague, and on future calls and meetings. Cheers Mary _______________________________________________ soac-chairs mailing list soac-chairs@icann.org https://mm.icann.org/mailman/listinfo/soac-chairs _______________________________________________ yet