Please find attached the RoP and E-mail Guide addressing the issues that have been raised. Both marked up and clean versions are included. In the marked up versions, the original changes are in red and the new changes as a result of comments are in blue. The full set of current documents can be found at https://community.icann.org/display/atlarge/Rules+of+Procedure. These revisions will be discussed in Barcelona on Sunday and presuming we come to closure, will be voted on during the Wrap Up meeting. If you have any concerns with this new version, please raise them via e-mail prior to the meetings to ensure that they can be properly dealt with. There were two issues that were raised during the discussion that are explicitly not included here. 1. Rules related to the certification of ALSes and the admittance of individual unaffiliated members. These issues will be discussed during the At-Large Review Implementation or in other fora and no changes in respect to this are included here. 2. Whether the BCEC slate of Board candidates should be final or whether as under the current rules, RALOs should be able to add candidates (subject to specific ruls and processes). There seems to be a growing feeling in the ALAC that the petition process is not needed. No change is included here other than to clarify the petition process. The change would be easy to implement should the ALAC desire. Alan
Hello Judith, Sent from my mobile Kindly excuse brevity and typos On Mon, 15 Oct 2018, 21:55 Judith Hellerstein, <judith@jhellerstein.com> wrote:
HI Alan,
Some additional comments and additions to the ALAC RoP. Otherwise I think it reads much better and thanks for making the changes. I will send a separate email about changes to the email guide.
1) I would like to add an additional sub paragraph to section B Paragraph 4 to say
Prepare for and actively participate in all RALO discussions and provide the ALAC perspective and updates on ALAC decisions or pending decisions, including face-to-face meetings, teleconferences, e-mail lists, wikis and other means of interaction.
SO: Section 4.5 already covers provision of updates, face 2 face etc. However I really wonder if it's practical for an ALAC member to "actively participate in ALL RALO discussions" Regards
2) Paragraph 5----5.2 I think we need to change this to say that the person being nominated as Chair **needs** to be an ALAC Member at the time of nomination but must have an expectation of being an ALAC Member after the next ALAC Annual General Meeting (AAGM), the ALAC meeting held in conjunction with the ICANN Annual General Meeting (AGM).
If you recall, we waited until the elections were complete to do the nominations and since we are doing that and always plan to do that I think we should say so in our rules
3) 9.2 I would like to add one thing
9.2.3.4 Participation in RALO Discussions and briefings
4) C. 11.9.1.13
Add the words short summaries of each item on the agenda
5) 18.1. I think we need to name the ALAC selection committee here in this document and also have a few lines on how they are chosen. The same as we do for the Board Member Selection Process Committee and the Board Candidate Evaluation Committee
6) 19.11.3 Dis you mean 3 or more
Cheers,
Judith
_________________________________________________________________________ Judith Hellerstein, Founder & CEO Hellerstein & Associates 3001 Veazey Terrace NW, Washington DC 20008 Phone: (202) 362-5139 Skype ID: judithhellerstein Mobile/Whats app: +1202-333-6517 E-mail: Judith@jhellerstein.com Website: www.jhellerstein.com Linked In: www.linkedin.com/in/jhellerstein/ Opening Telecom & Technology Opportunities Worldwide
On 10/14/2018 5:59 PM, Alan Greenberg wrote:
Please find attached the RoP and E-mail Guide addressing the issues that have been raised. Both marked up and clean versions are included. In the marked up versions, the original changes are in red and the new changes as a result of comments are in blue.
The full set of current documents can be found at https://community.icann.org/display/atlarge/Rules+of+Procedure.
These revisions will be discussed in Barcelona on Sunday and presuming we come to closure, will be voted on during the Wrap Up meeting.
If you have any concerns with this new version, please raise them via e-mail prior to the meetings to ensure that they can be properly dealt with.
There were two issues that were raised during the discussion that are explicitly not included here.
1. Rules related to the certification of ALSes and the admittance of individual unaffiliated members. These issues will be discussed during the At-Large Review Implementation or in other fora and no changes in respect to this are included here.
2. Whether the BCEC slate of Board candidates should be final or whether as under the current rules, RALOs should be able to add candidates (subject to specific ruls and processes). There seems to be a growing feeling in the ALAC that the petition process is not needed. No change is included here other than to clarify the petition process. The change would be easy to implement should the ALAC desire.
Alan
_______________________________________________ ALAC mailing listALAC@atlarge-lists.icann.orghttps://atlarge-lists.icann.org/mailman/listinfo/alac
At-Large Online: http://www.atlarge.icann.org ALAC Working Wiki: https://community.icann.org/display/atlarge/At-Large+Advisory+Committee+(ALA...)
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At-Large Online: http://www.atlarge.icann.org ALAC Working Wiki: https://community.icann.org/display/atlarge/At-Large+Advisory+Committee+(ALA...)
Judith, first and foremost, this is something that needs to be dealt with at the RALO level. Although NARALO does not have a mechanism to remove a RALO-appointed ALAC Member, there is nothing to stop you from adding such a process. Moreover, I would think that getting a commitment from a prospective ALAC member before he or she is selected is reasonable. And of course, since a person may serve 2 (or more under certain circumstances) terms, a person who does not perform well should not be re-selected (I note that with the exception of me, for various reasons, NARALO has not had an opportunity to select anyone for a 2nd term since 2013). And as Seun has said, "all" may be a bit sweeping, particularly if we are successful in getting more actual policy discussions going at the RALO level. Alan At 15/10/2018 05:15 PM, Judith Hellerstein wrote:
Hi Seun,
I say that because when Glenn and I were in RALO Leadership it was oftne a struggle to get our ALAC members to contribute to meetings and the newsletter, Allan not included. The idea of ALAC members not participating as much in RALO issues was talked about in the Panama meeting
Judith
_________________________________________________________________________ Judith Hellerstein, Founder & CEO Hellerstein & Associates 3001 Veazey Terrace NW, Washington DC 20008 Phone: (202) 362-5139 Skype ID: judithhellerstein Mobile/Whats app: +1202-333-6517 E-mail: <mailto:Judith@jhellerstein.com>Judith@jhellerstein.com Website: <http://www.jhellerstein.com>www.jhellerstein.com Linked In: <http://www.linkedin.com/in/jhellerstein/>www.linkedin.com/in/jhellerstein/ Opening Telecom & Technology Opportunities Worldwide
On 10/15/2018 5:12 PM, Seun Ojedeji wrote:
Hello Judith,
Sent from my mobile Kindly excuse brevity and typos
On Mon, 15 Oct 2018, 21:55 Judith Hellerstein, <<mailto:judith@jhellerstein.com>judith@jhellerstein.com> wrote: HI Alan, Some additional comments and additions to the ALAC RoP. Otherwise I think it reads much better and thanks for making the changes. I will send a separate email about changes to the email guide. 1) I would like to add an additional sub paragraph to section B Paragraph 4 to say Prepare for and actively participate in all RALO discussions and provide the ALAC perspective and updates on ALAC decisions or pending decisions, including face-to-face meetings, teleconferences, e-mail lists, wikis and other means of interaction.
SO: Section 4.5 already covers provision of updates, face 2 face etc. However I really wonder if it's practical for an ALAC member to "actively participate in ALL RALO discussions"
Regards 2) Paragraph 5----5.2 I think we need to change this to say that the person being nominated as Chair **needs** to be an ALAC Member at the time of nomination but must have an expectation of being an ALAC Member after the next ALAC Annual General Meeting (AAGM), the ALAC meeting held in conjunction with the ICANN Annual General Meeting (AGM). If you recall, we waited until the elections were complete to do the nominations and since we are doing that and always plan to do that I think we should say so in our rules 3) 9.2 I would like to add one thing 9.2.3.4 Participation in RALO Discussions and briefings 4) C. 11.9.1.13 Add the words short summaries of each item on the agenda 5) 18.1. I think we need to name the ALAC selection committee here in this document and also have a few lines on how they are chosen. The same as we do for the Board Member Selection Process Committee and the Board Candidate Evaluation Committee
6) 19.11.3 Dis you mean 3 or more Cheers, Judith
_________________________________________________________________________
Judith Hellerstein, Founder & CEO
Hellerstein & Associates
3001 Veazey Terrace NW, Washington DC 20008
Phone: (202) 362-5139 Skype ID: judithhellerstein
Mobile/Whats app: +1202-333-6517
E-mail: <mailto:Judith@jhellerstein.com>Judith@jhellerstein.com Website: <http://www.jhellerstein.com>www.jhellerstein.com
Linked In: <http://www.linkedin.com/in/jhellerstein/>www.linkedin.com/in/jhellerstein/
Opening Telecom & Technology Opportunities Worldwide
On 10/14/2018 5:59 PM, Alan Greenberg wrote:
Please find attached the RoP and E-mail Guide addressing the issues that have been raised. Both marked up and clean versions are included. In the marked up versions, the original changes are in red and the new changes as a result of comments are in blue. The full set of current documents can be found at <https://community.icann.org/display/atlarge/Rules+of+Procedure>https://community.icann.org/display/atlarge/Rules+of+Procedure. These revisions will be discussed in Barcelona on Sunday and presuming we come to closure, will be voted on during the Wrap Up meeting. If you have any concerns with this new version, please raise them via e-mail prior to the meetings to ensure that they can be properly dealt with. There were two issues that were raised during the discussion that are explicitly not included here. 1. Rules related to the certification of ALSes and the admittance of individual unaffiliated members. These issues will be discussed during the At-Large Review Implementation or in other fora and no changes in respect to this are included here. 2. Whether the BCEC slate of Board candidates should be final or whether as under the current rules, RALOs should be able to add candidates (subject to specific ruls and processes). There seems to be a growing feeling in the ALAC that the petition process is not needed. No change is included here other than to clarify the petition process. The change would be easy to implement should the ALAC desire. Alan
_______________________________________________
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<mailto:ALAC@atlarge-lists.icann.org>ALAC@atlarge-lists.icann.org
https://atlarge-lists.icann.org/mailman/listinfo/alac
At-Large Online: <http://www.atlarge.icann.org>http://www.atlarge.icann.org
ALAC Working Wiki: <https://community.icann.org/display/atlarge/At-Large+Advisory+Committee+%28ALAC%29>https://community.icann.org/display/atlarge/At-Large+Advisory+Committee+(ALAC)
ALAC mailing list <mailto:ALAC@atlarge-lists.icann.org>ALAC@atlarge-lists.icann.org https://atlarge-lists.icann.org/mailman/listinfo/alac At-Large Online: <http://www.atlarge.icann.org>http://www.atlarge.icann.org ALAC Working Wiki: <https://community.icann.org/display/atlarge/At-Large+Advisory+Committee+%28ALAC%29>https://community.icann.org/display/atlarge/At-Large+Advisory+Committee+(ALAC)
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At 15/10/2018 04:55 PM, Judith Hellerstein wrote:
Content-Type: text/html; charset=windows-1252 Content-Language: en-US Content-Transfer-Encoding: 8bit
HI Alan,
Some additional comments and additions to the ALAC RoP. Otherwise I think it reads much better and thanks for making the changes. I will send a separate email about changes to the email guide.
1) I would like to add an additional sub paragraph to section B Paragraph 4 to say
Prepare for and actively participate in all RALO discussions and provide the ALAC perspective and updates on ALAC decisions or pending decisions, including face-to-face meetings, teleconferences, e-mail lists, wikis and other means of interaction.
If this were to be added, it should come from the At-Large Improvements and Metrics groups. Moreover, at the moment, a NomCom appointed ALAC member has no formal obligation to participate in the RALO activities. In my mind they certainly should, but it is not clear that we can require it.
2) Paragraph 5----5.2 I think we need to change this to say that the person being nominated as Chair **needs** to be an ALAC Member at the time of nomination but must have an expectation of being an ALAC Member after the next ALAC Annual General Meeting (AAGM), the ALAC meeting held in conjunction with the ICANN Annual General Meeting (AGM).
If you recall, we waited until the elections were complete to do the nominations and since we are doing that and always plan to do that I think we should say so in our rules
That was explicitly not the intent of this rule and if we were to change it, it would require discussion above what is intended in this cleanup. At the moment, it is full allowed for a new incoming ALAC Member to be selected as Chair, something that would not be allowed if we make the change you are suggesting. We waited until the elections were complete for just the reason I stated, to allow someone to be identified who is not currently on the ALAC but would be after the AGM.
3) 9.2 I would like to add one thing
9.2.3.4 Participation in RALO Discussions and briefings
I think you mean 9.2.4, but as above, this is a substantive issue and not a minor clarification.
4) C. 11.9.1.13
Add the words short summaries of each item on the agenda
Do you mean 11.9.1.7?? ie another item to be added to records of meetings?? If so, I agree that it would be a good thing, but it is not something we do now and when it has been suggested, we have been told that we do not have the staff resources to so this. So I think it needs to come out of the staff support section of the Review Implementation.
5) 18.1. I think we need to name the ALAC selection committee here in this document and also have a few lines on how they are chosen. The same as we do for the Board Member Selection Process Committee and the Board Candidate Evaluation Committee
We do not go into other sub-committees of the ALAC in the RoP (other than for the Board member selection), and if we are going to do that, It would be done across the board. Moreover, the current SC operates based on a decision of the ALAC. If we were going to cast it in stone (so to speak), I think that we need a substantive discussion on it. Certainly nothing that I would recommend doing just before a new Chair takes office - just the time when there may be changes.
6) 19.11.3 Dis you mean 3 or more
19.11.3 is only for when there are more than three candidates. 19.11.4 address 3 candidates. Alan
Cheers,
Judith
_________________________________________________________________________ Judith Hellerstein, Founder & CEO Hellerstein & Associates 3001 Veazey Terrace NW, Washington DC 20008 Phone: (202) 362-5139 Skype ID: judithhellerstein Mobile/Whats app: +1202-333-6517 E-mail: <mailto:Judith@jhellerstein.com>Judith@jhellerstein.com Website: <http://www.jhellerstein.com>www.jhellerstein.com Linked In: <http://www.linkedin.com/in/jhellerstein/>www.linkedin.com/in/jhellerstein/ Opening Telecom & Technology Opportunities Worldwide
On 10/14/2018 5:59 PM, Alan Greenberg wrote:
Please find attached the RoP and E-mail Guide addressing the issues that have been raised. Both marked up and clean versions are included. In the marked up versions, the original changes are in red and the new changes as a result of comments are in blue.
The full set of current documents can be found at https://community.icann.org/display/atlarge/Rules+of+Procedure.
These revisions will be discussed in Barcelona on Sunday and presuming we come to closure, will be voted on during the Wrap Up meeting.
If you have any concerns with this new version, please raise them via e-mail prior to the meetings to ensure that they can be properly dealt with.
There were two issues that were raised during the discussion that are explicitly not included here.
1. Rules related to the certification of ALSes and the admittance of individual unaffiliated members. These issues will be discussed during the At-Large Review Implementation or in other fora and no changes in respect to this are included here.
2. Whether the BCEC slate of Board candidates should be final or whether as under the current rules, RALOs should be able to add candidates (subject to specific ruls and processes). There seems to be a growing feeling in the ALAC that the petition process is not needed. No change is included here other than to clarify the petition process. The change would be easy to implement should the ALAC desire.
Alan
_______________________________________________ ALAC mailing list <mailto:ALAC@atlarge-lists.icann.org>ALAC@atlarge-lists.icann.org https://atlarge-lists.icann.org/mailman/listinfo/alac
At-Large Online: <http://www.atlarge.icann.org>http://www.atlarge.icann.org ALAC Working Wiki: <https://community.icann.org/display/atlarge/At-Large+Advisory+Committee+(ALAC)>https://community.icann.org/display/atlarge/At-Large+Advisory+Committee+(ALAC)
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participants (3)
-
Alan Greenberg -
Judith Hellerstein -
Seun Ojedeji