Re: [ALAC] Fwd: Motion to amend the ALAC Rules of Procedure

Oct. 9, 2018

      Sergio, I agree. The changes in this revision are 
not related to the discussion on defining or 
changing rules related to ALSes or Individual 
Members. That discussion will take place as part 
of the At-Large Review Implementation.

Alan

At 08/10/2018 08:15 PM, Sergio Salinas Porto wrote:
...
Dear Alan, good Initiative!
I have to agree with Maureen, I do not think 
it's a good time to start discussing this, I 
think we have to give participation to the 
RALOS, in the case of LACRALO, we are in the process of defining our rules.
Best regards
Sergio Salinas Porto
Presidente Internauta Argentina
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Latinoamericana de Usuarios de Internet
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El vie., 5 oct. 2018 a las 5:29, Maureen Hilyard 
(<<mailto:maureen.hilyard@gmail.com>maureen.hilyard@gmail.com>) escribiÃ³:
I agree that individual membership as well as 
ALS registration details still need to be 
discussed further and this was certainly going to be on my "to do" list.
But I do not think that any real changes to the 
ROPs can be made at this time without full 
consultation with everyone, especially when some 
RALOs are still discussing it within their own membership lists.
The issue of defining / redefining different 
types of membership (affiliated and unaffiliated 
individual members as well as of ALSes) should 
be incorporated into the implementation plan, 
under Item #2 which looks at individual participation.
Maureen
On Wed, Oct 3, 2018 at 11:44 AM Alan Greenberg 
<<mailto:alan.greenberg@mcgill.ca>alan.greenberg@mcgill.ca> wrote:
Thanks Ricardo,
You may be right that 1.1 needs more than a few 
words inserted to have it make full sense. I will look at it.
Alan
At 03/10/2018 10:29 AM, Ricardo Holmquist wrote:
...
Good day Alan,
Thanks so much for the revision.
I have one comment for the Introduction, where 
a phrase concerning the approval of the 
Individual members seems to be missing (Being 
it an RALO approval, an ALAC Approval, a 
Committee Approval or what the RALO establishes in its own RoP).
About the Email guide, attached is a screen 
capture of the At Large email list (capture 
email guide), there is a missing "a" on the 
"may de-subscribe" line. It then its repeated 
in the rest of the lists from there on.
Also on the Email Guide, almost at the end, in 
one of the corrections (capture email guide 2) 
it should say ALAC-Internal, and not just ALAC.
In the same guide, about all the RALO lists 
(and also the At Large list), there is no 
direct inclusion of the Individual members. I 
understand that for EURALO (Not sure how the 
other RALO works, and LACRALO is still deciding 
how), it works like an ALS, where a 
representative is named to vote on EURALO 
instances, but I will also understand that in 
any RALO if an individual is asking to be a 
member, is not because he wants a "virtual" 
ALS, but because he wants to interact directly. 
Yes, I am aware anyone can auto subscribe, but 
it is just another step in the recognition of 
the individual users to include him in the list once approved.
Best
Ricardo Holmquist
El mar., 2 oct. 2018 a las 18:46, Alan 
Greenberg (<<mailto:alan.greenberg@mcgill.ca> 
alan.greenberg@mcgill.ca>) escribiÃÂ³:
As I am about to relinquish the honor of being 
the Chair of the ALAC, I would like to leave 
things in reasonable order. There are a number 
of overdue changes needed to the Rules of 
Procedure (RoP) and associated documents.
To summarize, our overall rule set includes:
Rules of Procedure: We have a backlog of 
correction, clarifications and changes to 
address issues that have arisen or to bring the 
RoP in line with current practices.
Adjunct Document 01: "Position Description for 
ALAC Members, Liaisons and Appointees" I expect 
to be considered by the ARIWG in relation to Issue 16 (Metrics)
Adjunct Document 02: "Metrics and Remedial 
Actions for ALAC Members and Appointees" was 
never written but to the extent it is needed, 
it should also be considered in relation to Issue 16.
Adjunct Document 03: "At-Large Board Member 
Selection Implementation" should not need any 
immediate attention. The Selection process was 
referenced in the Review (Issue 6) but our 
proposal that was accepted by the Board 
disagreed with the Review Team and said that we 
will not address it in the Review 
Implementation. We may of course re-open that 
discussion at any point in the future if changes is needed.
Adjunct Document 04: "At-Large Structure 
Framework" will no doubt be reviewed and likely 
changed as part of addressing Review Issue 2 (ALS and Individual Membership).
ALAC E-mail Guide: There are a number of 
corrections and changes needed to being the 
document in line with current ALAC practice (and reduce routine work).
Accordingly I am proposing a set of changes to 
the ALAC Rules of Procedure and the ALAC E-mail 
Guide. The RoP call for at least 21 calendar 
days notice and and this message will allow us 
to vote on the amendments at the Wrap-Up 
Session in Barcelona. There will also be time 
allocated for discussion in Barcelona, but 
hopefully any need for change can be brought up 
and resolved via e-mail prior to travel.
I will do a very brief overview of the changes 
on the ALAC call later today, and we can have a dedicated call if people wish.
Attached is the redline revision of the RoP as 
well as a Change Log explaining each of the changes.
Also attached is the redline E-mail Guide. All 
of the changes are either clear corrections or 
changes to reflect current practice (such as 
including the any ALT Advisor in the ALT or 
ALAC lists, and including key working group chairs in the ALAC list).
Alan
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Alan Greenberg

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