On behalf of the staff, we're sorry we didn't send anything making it clearer (as we clearly understood that it was postponed and unfortunately assumed everyone else also understood that from the message traffic). On 28/10/2008 08:07, "Cheryl Langdon-Orr" <cheryl@hovtek.com.au> wrote: OK I just went over the archives for the APRALO list and whilst Yes there is no message saying the Oct 28th meeting is postponed and is on the 5th of Nov in Cairo per se... there is plenty of traffic which I believe makes this clear ... Yes it was unfortunate that Pavan put out an Agenda saying the 28th but he then rescinded it (all be it now perhaps not clearly enough) with the we'll use this Agenda for the meeting on the 5th and that meeting had plenty of discussion... Obviously when we are all so busy and may only be glancing at message headers all too often we need to be clearer and my personal preference is for the Google Calendar and iCal invitations to be sent to all of our APRALO contacts/ reps and alternates from now on so we all know clearly if anything has changed... And of course we should also expect the usual reminder notice(s) -> which did not occur this time so that might have helped some of us I suppose) That said I sent my message re the postponement as shown below in enough of an advance time I had hoped, that no one should have been misled... Sorry you both were, but again perhaps in future (if this shifting of meeting times and dates ever occurs) staff or someone could monitor the call space during the first 12-15mins of a cancelled call so we ensure no one waits on like that again and of course in a future where a hybrid system with an IRC or Adobe connect room is also being used a message could be placed in there as well... Finally something I will criticise the secretariat for is the lack of summary minutes from the last meeting on our Wiki for the 23rd of Sept as these notes *would* have clearly stated when the next meeting was to be... CLO From: Hong Xue [mailto:hongxueipr@gmail.com] Sent: Tuesday, 28 October 2008 5:19 PM To: cheryl@hovtek.com.au Cc: Pavan Budhrani; Karaitiana Taiuru; At-Large Staff Subject: Re: [APAC-Discuss] Drafted Agenda for October Tele-Conference Postponed! I was NOT informed at all. As Leslie said, I waited for more than 28 minutes and skipped another meeting. Leslie and I deserve an explanation from the secretariat. Hong On Mon, Oct 27, 2008 at 8:47 PM, Cheryl Langdon-Orr <cheryl@hovtek.com.au> wrote: This Oct Meeting was postponed until we are all together in Cairo as far as I am concerned... CLO From: Hong Xue [mailto:hongxueipr@gmail.com] Sent: Monday, 27 October 2008 10:50 PM To: Pavan Budhrani; Karaitiana Taiuru; cheryl@hovtek.com.au Cc: At-Large Staff Subject: Re: [APAC-Discuss] Drafted Agenda for October Tele-Conference Dear All, I will be at a meeting around 5:00 UTC tomorrow but will try to join you. If there is still no toll-free number working in Beijing, could you call me around 5:15 UTC at "+86 10 8242 5692"? If no one answers the call, I must be on the way. You could try again at 5:30 UTC. Thanks Hong On Thu, Oct 9, 2008 at 4:55 PM, Pavan Budhrani <pavan@registry.asia> wrote: Dear all, Here is the draft agenda for the coming tele-conference scheduled for 28th October 2008 1. ALAC election update by Karaitiana. 2. ICANN Cairo APRALO meeting on Wednesday at 7:30am, agenda to be discussed 3. IGF update by Hong 4. Questionnaire about increasing participation, updates? 5. Summit working group, updates? 6. Outreach efforts for APRALO 7. AOB -- Pavan Budhrani Communications Manager, DotAsia Organisation _______________________________________________ APAC-Discuss mailing list APAC-Discuss@atlarge-lists.icann.org http://atlarge-lists.icann.org/mailman/listinfo/apac-discuss_atlarge-lists.i... Homepage for the region: http://www.apralo.org -- Regards, Nick Ashton-Hart Director for At-Large Internet Corporation for Assigned Names and Numbers (ICANN) Main Tel: +33 (450) 40 46 88 USA DD: +1 (310) 578-8637 Fax: +41 (22) 594-85-44 Mobile: +41 (79) 595 54-68 email: nick.ashton-hart@icann.org Win IM: ashtonhart@hotmail.com / AIM/iSight: nashtonhart@mac.com / Skype: nashtonhart Online Bio: https://www.linkedin.com/in/ashtonhart