Dear colleagues: As many of you know, there have been difficulties and delays with minutes of At-Large meetings being posted expeditiously or in a consistent way. This email is to update you on a standardised process going forward which should greatly improve records-keeping and resolve all these issues. Henceforward, we will be handling these duties in a different way, so that they will be posted much more quickly: 1) We will be recording meetings at ICANN International meetings onsite. The recordings will then be immediately available, instead of waiting for the conference service to make them available (we have also had technical problems and delays with accessing recordings from the conference service, especially in respect of very long meetings such as are regularly a feature of international meetings). For teleconferences, these recordings will be posted, as has been the case for several months now, as soon as we have access to them. 2) The recordings will be sent directly off for transcription; generally the transcripts will come back in a matter of a few days - at which point they will be posted. 3) Very summarised minutes will be produced which give only: those attending / not attending, decisions taken, voting results, and agenda items tabled for discussion at a later meeting - because they are so summarised, you can expect these meetings to be available within minutes after the meeting concludes. To update you on the secretariat-activities left over from the Lisbon meetings: We are in the process of uploading recordings of the African and European regional meetings, and also the ALAC meetings, from the Lisbon ICANN meeting. These recordings will be transcribed as well, and having sourced an affordable transcription service, we are now in the process of getting the transcriptions done. Both transcripts and audio recordings will be posted as they become available. Please accept our apologies for the delays in these administrative tasks from Lisbon in particular. The volume of meetings - the European meetings alone ran to more than 24 hours of meeting time - has done us the favour of exposing the lack of scalability of our previous procedures, but this has also provided an opportunity to improve the accessibility of meeting results and information. LOCATIONS: All of the material related to meetings of the community will continue to be posted on the wikis. The URLs for all of the wikis are now visible from the bottom of the front page of each Wiki, and also at alac.icann.org - to make them all easier to find. -- Regards, Nick Ashton-Hart Director, At-Large ICANN PO Box 32160 London N4 2XY United Kingdom Main Tel: +44 (20) 8800-1011] USA Tel: +1 (202) 657-5460 Fax: +44 (20) 7681-3135 mobile: +44 (7774) 932798 email: nick.ashton-hart@icann.org Win IM: ashtonhart@hotmail.com / AIM/iSight: nashtonhart@mac.com / Skype: nashtonhart Online Bio: https://www.linkedin.com/in/ashtonhart