Dear Review Team Members, This is to kindly remind to please complete the two doodle polls (see below for more information): * ATRT 2 Conference call (21 or 22 February) - http://doodle.com/m9adirzs5agyfxdp * ATRT 2 Face-to-Face Meeting (March) - http://doodle.com/xhfgh7snxpgke6hn We look forward to reading your doodle entries. May I also take this opportunity to rectify the dates in section - Suggested Accountability and Transparency Review Team Face-to-Face Meeting – Beijing -, please read April instead of March. Thank you so much. Very best regards Alice From: Alice JANSEN <alice.jansen@icann.org<mailto:alice.jansen@icann.org>> Date: Tuesday 19 February 2013 22:09 To: "atrt2@icann.org<mailto:atrt2@icann.org>" <atrt2@icann.org<mailto:atrt2@icann.org>> Subject: Follow-up [atrt2] Welcome to the Second Accountability and Transparency Review Team (ATRT2) Dear Review Team Members, We wish to extend our warmest congratulations to you and to welcome you. Please feel free to contact us if we can be of any assistance. Echoing the Selectors' welcome note, our first step to launch the ATRT 2 will be to schedule the kick-off conference call and meeting: Accountability and Transparency Review Team 2 (ATRT 2) Conference Call Kindly complete the enclosed doodle poll - http://doodle.com/m9adirzs5agyfxdp - to help us select the most convenient date (21 or 22 February) and time for your first conference call. The anticipated call duration is 60 minutes; poll options should automatically convert to your timezone. We look forward to reading your doodle entries and thank you in advance for your prompt action on this. Enclosed you will find a draft agenda that is put forward for your consideration. Feel free to send any comments you may have. Proposed Agenda (The Selectors will facilitate this conference call in the momentary absence of a Review Team Chair and Vice-Chair) 1 – Welcome and introduction of Members 2 – Selectors' opening remarks (mission, timeline, budget, support etc) 3 – Mapping out the ATRT 2 activities * Terms of Reference * Work plan * Calendar 4 – Review Team Chair and Vice-Chair - establish criteria and select a voting mechanism 5 – Methodology – pre-discuss desired approach (criteria, indicators of performance) 6 – Modus operandi – selecting the tools needed to conduct work 7 – A.O.B Accountability and Transparency Review Team (ATRT 2) Face-to-Face Meeting – Los Angeles The suggested set of dates for your first face-to-face meeting is Thursday, 14 March and Friday, 15 March. The two-day meeting would be held in Los Angeles. Kindly confirm your availability via http://doodle.com/xhfgh7snxpgke6hn. We would really appreciate your quick response on this for planning purposes. Suggested Accountability and Transparency Review Team Face-to-Face Meeting – Beijing It is anticipated that the Accountability and Transparency Review Team 2 will meet in Beijing, tentatively on Friday, 5 March and Saturday, 6 March for two days and that a meeting with the Community will be held during the ICANN week. Kindly note that this is a suggestion for your consideration. One of the Review Team's tasks will be to create and adopt a schedule and work plan. In the meantime, please request your letter of invitation via http://beijing46.icann.org/travel as this document will be needed for your visa application. Kindly make sure to request a hard copy from the local host as this will facilitate the visa procedure. Rest assured that ICANN will cover your costs to attend meetings and that ICANN Constituency Travel will assist you in your travel arrangements. We look forward to hearing from you and thank you in advance for your feedback. Very best regards Alice -- Alice Jansen Strategic Initiatives Manager ICANN Rond Point Schuman 6, 1st floor B-1040 Brussels Belgium Direct: + 32 2 894 74 03 Mobile: +32 4 73 31 76 56 Skype: alice_jansen_icann Email: alice.jansen@icann.org<mailto:alice.jansen@icann.org> From: Steve Crocker <Steve@shinkuro.com<mailto:Steve@shinkuro.com>> Date: Tuesday 19 February 2013 16:46 To: "atrt2@icann.org<mailto:atrt2@icann.org>" <atrt2@icann.org<mailto:atrt2@icann.org>> Subject: [atrt2] Welcome to the Second Accountability and Transparency Review Team (ATRT2) ATRT2 members, Welcome to the Second Accountability and Transparency Review Team (ATRT2), and thanks for applying for this important and substantial service to ICANN and the Internet community. As with the first review team's report, the results of this team's work will be followed closely. Heather and I had the responsibility for selecting team members. Now that we've done so, we will step back to become members but not leaders of the team. One of the first orders of business is for the team to select its leader or leaders, to set an agenda and work plan, and to determine its schedule. Alice Jansen on the ICANN staff will be the principal support staff. Denise Michel, VP Strategic Initiatives & Advisor to the President, is overseeing the Affirmation of Commitments process and each of the reviews. While the agenda and direction of the review team is entirely up to the team, I want to pass along one suggestion. As we made our decisions about populating the team, we were conscious of the commitments the other two dozen people were making as they applied. Many of these people are likely to have specific views that might be useful to hear their views. Aside from the courtesy and utility of hearing their views, the team may find it useful to hear their views as part of its information gathering process. Again, thank you and we look forward to working with all of you. Alice Jansen will send a message to everyone with information about getting the team together and operational items. Heather Dryden and Steve Crocker, co-selectors. Thanks, Steve