Please advise if there is an opportunity for the Policy Chair Candidates to meet with the Policy Councilors and the constituency representatives who are in attendance on Saturday. It makes sense to me that everyone from the constituencies would want to hear what the chair candidates have to say, so that they can provide guidance to their policy councilors who do the voting -- by that I mean, all constituencies. I see from the Council minutes that there is an opportunity for the candidates to meet with the Council members. Can the council members of the BC advise the BC when this meeting is so that those of who are funding our travel to Seoul in time to attend Saturday's meetings can attend? Marilyn From: marilynscade@hotmail.com To: zahid@dndrc.com; mike@haven2.com CC: owner-bc-gnso@icann.org; bc-gnso@icann.org Subject: RE: GNSO Chair, Vice-Chair - RE: [bc-gnso] GNSO Council chair elections/discussion within the BC on chair and vice chair Date: Sat, 17 Oct 2009 18:16:15 -0400 thanks, Zahid, for sharing this level of detail the BC members. It is very important for the BC membership to be involved in giving guidance to its elected councilors or officers -- whichever the role, and when we omit that step, we shortchange the importance of the issues for both the membership,and for those who have the burden, and honor of representing the interests of the electorate. Thus, it is good that we have this level of detail before us, as BC members. First, since I know all three candidates for Policy Council Chair, and have some relevant experience in being a councilor, as well as working on task forces/now called working groups, I offer the following thoughts to my fellow BC'ers. We are facing a new 'regime' of many changes, including new players in the non commercial users side of the house, and of course the other changes associated with having 'houses'. We are making major changes in the PDP process, in establishing working groups, and in realigning, ourselves, into a more distributed structure of participation, representation,and decision making. We are also under criticism, in case any of our members are not aware of it, by the non commercial users, who have recruited hundreds of groups, and who are highly critical of the lack of membership and participation by a broader more distributed group of businesses.... This last item is a true vulnerability, and extends to the ISPs as well as our own business user community. In short, we have much work to do within the BC, as well as much at risk in the Policy Council, and much at issue in how we actually broaden and deepen business participation. I recommend that the BC elected councilors support Chuck Gomes. Let me explain why. Chuck has the broadest depth and expertise within the Policy process. He has demonstrated his even handness; ability to work in a productive and neutral fashion, and to respect the importance of inclusion in the processes. This is a critical time when building processes, and 'testing them' and improving them really 'on the fly' will be the work of the next year or two for the GNSO Policy Council. I understand that there may be 'deals' that some are thinking are possible, where the vice chairs would balance any limitations of a chair. That isn't a good strategy. The Chair needs to be capable, and experienced. As to whether it is a good idea for a BC councilor to take a Vice Chair role -- I need to be convinced of that. There are only two BC councilors, and there is a LOT of work to be done, in representing the interests of the BC within the Policy Council. I can be convinced that Zahid would indeed be a great vice chair candidate, but I haven't seen the justification of this proposal for a BC councilor to be a vice chair... laid out for the BC. Again, I am open to supporting Zahid as a vice chair -- but I haven't seen the arguments and benefits and risks or the negatives aspects described for us, as the BC members, who need to provide input and guidance before any such negotiations take place. One thing that I think we need to be clear on and that is that the BC councilors need the support of the BC, before there is any outreach or discussion with others. So, we need to address this asap. I am sure that the elected councilors or past councilors would not be proposing or negotiating without having the needed discussions with the BC membership, so I welcome this opportunity to have this discussion. I would actually propose that this kind of discussion deserves a conference call with the BC members -- not only an email discussion. While time is limited, perhaps we could have an urgent call to discuss this. I can understand that some may think that the worse approach would be to have a registry chair, a vice chair from the contracted party house, and a vice chair from the non commercial users side -- it all depends, What is the role of the vice chairs? How do we replace the work of the elected councilor while they are devoting additional time to being a vice chair? There is a lot to discuss here. I would have preferred that we started earlier -- but at least, now we know that there is an urgency to address this. Marilyn Cade From: zahid@dndrc.com To: mike@haven2.com CC: marilynscade@hotmail.com; owner-bc-gnso@icann.org; philip.sheppard@aim.be; bc-gnso@icann.org Subject: GNSO Chair, Vice-Chair - RE: [bc-gnso] GNSO Council chair elections? Date: Sat, 17 Oct 2009 01:09:44 +0600 Dear Mikey, Many thanks for the vote of confidence. I think the role of the Vice Chair is dependent on who ends up being elected Chair of the GNSO. If the Chair has strong leadership skills, including being able to handle work load, draft language and possibly mediate some, the Vice Chair role would not be as burdensome. In case the elected Chair avoids confrontation, cannot mediate and will end up passing drafting language onto the Vice Chairs, the latter will have to not only pick up the slack but will have to devote much time in mediating and communicating (on lists and privately between the CSG and NCUC. At present there are 3 candidates for Chair – have attached emails in this regards from the Council list and also pasted a relevant one below. In regards Vice Chair the NCUC and the soon CSG may have to come up with a compromise on who they collectively will back as Vice Chair. BC may wish to consider and provide ideas. Dear Councillors, Council wide nominations are closed. http://gnso.icann.org/elections/election-procedures-12oct09.htm There are 3 candidates who have been duly nominated, seconded and submitted candidacy statements: Olga Cavalli http://gnso.icann.org/elections/cavalli-statement-12oct09.htm Stéphane van Gelder http://gnso.icann.org/elections/van-gelder-statement-14oct09.htm Chuck Gomes http://gnso.icann.org/elections/gomes-statement-14oct09.htm We have now reached the Part 2 where each House determines a Candidate. This process closes on Wednesday, 21 October at 23:00 UTC and the result should be announced and sent to the council mailing list and <gnso.secretariat@gnso.icann.org> by Wednesday 21 October 2009 at 23:00 UTC. Part 2 _Each House determines a Candidate_ After council wide nominations are closed, each house will be allowed to select one candidate for GNSO Council Chair from the pool of nominees. A candidate for GNSO Council Chair does not need to be a member of the house selecting the candidate. Should the non voting NCA be elected as chair he/she would be a non-voting chair. Each house must announce their chosen candidate by 21 October 2009 at 23 UTC. The two houses may, separately, select the same candidate from the nominee pool if they so wish. The candidates from each of the houses shall have the opportunity of meeting with Council Members at the GNSO Working Group sessions in Seoul on Saturday morning, 24 October 2009. (Proposed agenda: https://st.icann.org/gnso-council/index.cgi?agenda_24_oct_2009) B. PROPOSED SCHEDULE FOR THE VOTING For this election, the voting will take place at the public Council meeting in Seoul on Wednesday, 28 October 2009. Avri Doria, current GNSO Council chair, will serve as non-voting chair of the bicameral Council meeting on 28 October until such time as a new chair is elected, at which time the new chair will assume the chair responsibilities. If an absentee ballot is required to complete the chair's election, this will be a 24 hour ballot scheduled to end on 29 October. If no chair has been elected by the end of the Annual meeting on 30 October, the vice-chairs will assume the chair responsibilities as defined in the Bylaws and a runoff will be scheduled as determined in the Council Procedures. The winning candidate needs 60% of the votes of each house. The Council shall inform the Board and the Community appropriately and post the election results on the GNSO website within 2 business days following the election. In the event that the GNSO Council has not elected a GNSO Council Chair by the end of the previous Chair's term, the Vice-Chairs will serve as Interim GNSO Co-Chairs until a successful election can be held. (Note: The Election of Vice chairs is house specific and will be defined elsewhere) Please let me know if you have any questions. Thank you. Kind regards, Glen Glen de Saint Géry GNSO Secretariat gnso.secretariat@gnso.icann.org http://gnso.icann.org Sincerely, Zahid Jamil Barrister-at-law Jamil & Jamil Barristers-at-law 219-221 Central Hotel Annexe Merewether Road, Karachi. Pakistan Cell: +923008238230 Tel: +92 21 5680760 / 5685276 / 5655025 Fax: +92 21 5655026 www.jamilandjamil.com Notice / Disclaimer This message contains confidential information and its contents are being communicated only for the intended recipients . If you are not the intended recipient you should not disseminate, distribute or copy this e-mail. Please notify the sender immediately by e-mail if you have received this message by mistake and delete it from your system. The contents above may contain/are the intellectual property of Jamil & Jamil, Barristers-at-Law, and constitute privileged information protected by attorney client privilege. The reproduction, publication, use, amendment, modification of any kind whatsoever of any part or parts (including photocopying or storing it in any medium by electronic means whether or not transiently or incidentally or some other use of this communication) without prior written permission and consent of Jamil & Jamil is prohibited. From: owner-bc-gnso@icann.org [mailto:owner-bc-gnso@icann.org] On Behalf Of Mike O'Connor Sent: Thursday, October 15, 2009 2:51 AM To: zahid@dndrc.com Cc: Marilyn S. Cade; owner-bc-gnso@icann.org; Philip Sheppard; bc - GNSO list Subject: Re: [bc-gnso] GNSO Council chair elections? hi Zahid, i know how hard it is to take on even more work, especially when the workload is already high. but i think you would make a fabulous Vice Chair, and would be happy to take on any behind-the-scenes scut work that could help you find time to take this on. mikey On Oct 14, 2009, at 10:19 AM, Zahid Jamil wrote: Dear All, My name for Vice Chair is still something I am considering. Just thought I'd let everyone know. Workload is of some concern. Also the choice of Chair may impact how much workload is by default going to have to be handled by Vice Chair. Sincerely, Zahid Jamil Barrister-at-law Jamil & Jamil Barristers-at-law 219-221 Central Hotel Annexe Merewether Road, Karachi. Pakistan Cell: +923008238230 Tel: +92 21 5680760 / 5685276 / 5655025 Fax: +92 21 5655026 www.jamilandjamil.com Notice / Disclaimer This message contains confidential information and its contents are being communicated only for the intended recipients . If you are not the intended recipient you should not disseminate, distribute or copy this e-mail. Please notify the sender immediately by e-mail if you have received this message by mistake and delete it from your system. The contents above may contain/are the intellectual property of Jamil & Jamil, Barristers-at-Law, and constitute privileged information protected by attorney client privilege. The reproduction, publication, use, amendment, modification of any kind whatsoever of any part or parts (including photocopying or storing it in any medium by electronic means whether or not transiently or incidentally or some other use of this communication) without prior written permission and consent of Jamil & Jamil is prohibited. Sent from my BlackBerry® wireless device From: Marilyn Cade <marilynscade@hotmail.com> Date: Wed, 14 Oct 2009 09:46:48 -0400 To: Philip Sheppard<philip.sheppard@aim.be>; bc - GNSO list<bc-gnso@icann.org> Subject: RE: [bc-gnso] GNSO Council chair elections? Thank you for this brief update. I think that the members of the BC really need to be kept up to date on such topics. What are the duties of the Vice Chair, for instance, and how will this new duty affect the representation of the BC? I am sure that we are all interested in supporting a BC Vice Chair for the 'house', but am not at this point clear on how that process works, and how the preferences and interests of the members are taken into account. From: philip.sheppard@aim.be To: bc-gnso@icann.org Subject: [bc-gnso] GNSO Council chair elections? Date: Wed, 14 Oct 2009 15:20:52 +0200 There are two chair nominations to date: Stephan Van Gelder (registrar) - supported by the R&Rs, Olga Cavalli (non com) - supported by NCSG. We have proposed Zahid as vice chair of our House. BC members input most welcome. Philip - - - - - - - - - phone 651-647-6109 fax 866-280-2356 web www.haven2.com handle OConnorStP (ID for public places like Twitter, Facebook, Google, etc.) --Forwarded Message Attachment-- From: Glen@icann.org To: council@gnso.icann.org Subject: [council] Call for Nominations for GNSO Council Chair : Wednesday 7 October to Wednesday 21 October Date: Wed, 7 Oct 2009 14:20:44 +0600 [To: council[at]gnso.icann.org] Dear Council Members, The call for nominations has been updated for clarity, though no substantive changes have been made since yesterday. The change involves clarifying that nominees must be members of the council at the time the election is held and not necessarily at the time that the nominations are made. This means that: - a current council member who will not be in the new council is not eligible to run for chair - an incoming council member who is not currently in the council is eligible to run for chair Only current GNSO Council members are eligible to make nominations and second nominations. Also clarified is the two part nature of the process. The entire nomination process lasts 2 weeks. (7 to 21 October 2009) - Week one is dedicated to council wide nominations - Week two is dedicated to each House's section of their single candidate from the pool of nominees. ----- - Pursuant to the ICANN bylaws http://www.icann.org/en/general/bylaws-amendments-27aug09.pdf 7. The GNSO Council shall select the GNSO Chair for a term the GNSO Council specifies, but not longer than one year. Each House (as described in Section 6 of this Article) shall select a Vice-Chair, who will be a Vice-Chair of the whole of the GNSO Council, for a term the GNSO Council specifies, but not longer than one year. The procedures for selecting the Chair and any other officers are contained in the GNSO Operating Procedures. In the event that the GNSO Council has not elected a GNSO Chair by the end of the previous Chair's term, the Vice- Chairs will serve as Interim GNSO Co-Chairs until a successful election can be held. - And to the GNSO Operating Procedures which will be approved before the elections: http://gnso.icann.org/drafts/draft-gnso-operating-procedures-24sep09-en.pdf http://gnso.icann.org/drafts/draft-gnso-operating-procedures-24sep09-en.doc 2.2 Officer Elections: Chair and Vice-Chairs The GNSO Council shall select the GNSO Chair and two Vice Chairs as follows: a. The GNSO Chair shall be elected by a 60 percent vote of both houses. b. Each house will be allowed one candidate for GNSO Council Chair. A candidate for GNSO Council Chair does not need to be a member of a house but must be a member of the GNSO Council. Should a Chair be elected outside the houses that Chair will be a non-voting Chair. i. All ballots will include the "none of the above" option. In the event that this option gets 60 percent of both houses, each house will commence a new nomination period of not longer than 15 days. The election will be rescheduled for no sooner than 30 days. ii. In the case of a tie the election will be rescheduled no sooner than 30 days. In the case of a second tie, each house will commence a new nomination period of not longer than 15 days. The election will be rescheduled for no sooner than 30 days. iii. The leading candidate will be defined as the one with the highest score. For each candidate, determine the percentage of vote received in each house; add these percentages to determine the score; the leader is the one with the higher score. (Maximum score equals 200.) iv. In case neither candidate reaches the 60 percent of both houses threshold, a second ballot will be held between the leader and "none of the above." v. If the single candidate does not reach the 60 percent of both houses threshold, then each house will commence a new nomination period of not longer than 15 days. The election will be rescheduled for no sooner than 30 days. c. Each house shall select a Vice Chair within their respective houses. d. A Chair and Vice Chair may not be elected from the same Stakeholder Group. e. The Chair or Vice Chair shall retain their votes in their respective houses. f. In the event that the GNSO Council has not elected a GNSO Council Chair by the end of the previous Chair's term, the Vice-Chairs will serve as Interim GNSO Co-Chairs until a successful election can be held. g. The Council shall inform the Board and the Community appropriately and post the election results on the GNSO website within 2 business days following the election. (Note: this is an interim procedure because the GNSO Operating Procedures are pending approval and currently submitted for public comment http://www.icann.org/en/public-comment/#gnso-operating-procedures-2009) -------------- A formal nomination period, for the election of GNSO Council chair for the period 28 October 2009 until the end of the 2010 Annual meeting is now open for two weeks from Wednesday, 7 October to Wednesday 21 October 2009, ending at 23:00 UTC. The process of nominations for GNSO Council chair is divided into TWO parts: Part 1: A council wide call for nominations from 7 - 14 October Part 2: A House specific process to determine the house candidate form the pool of nominees 15 - 21 October Part 1 _Council Wide Nominations for Council chair_ Wednesday 7 October 2009 to Wednesday 14 October 2009 at 23 UTC. All nominations should be accepted and seconded within the period 7 - 14 October 2009. Only GNSO Council members are eligible to make nominations and second nominations. Only GNSO Council members who will be in the newly seated council at the time of the election (28 October) may be nominated. Any council members who will be in that council may be nominated, even if they do not currently sit in the council and irrespective of House placement. Nominations and seconds should be sent to: gnso.secretariat [at] gnso.icann.org Nominations and seconds will be acknowledged and posted to the Council list. Nominees shall submit a candidacy statement in writing to the Council not later than 14 October 2009. Part 2 _Each House determines a Candidate_ After council wide nominations are closed, each house will be allowed to select one candidate for GNSO Council Chair from the pool of nominees. A candidate for GNSO Council Chair does not need to be a member of the house selecting the candidate. Should the non voting NCA be elected as chair he/she would be a non-voting chair. Each house must announce their chosen candidate by 21 October 2009 at 23 UTC. The two houses may, separately, select the same candidate from the nominee pool if they so wish. The candidates from each of the houses shall have the opportunity of meeting with Council Members at the GNSO Working Group sessions in Seoul on Saturday morning, 24 October 2009. (Proposed agenda: https://st.icann.org/gnso-council/index.cgi?agenda_24_oct_2009) B. PROPOSED SCHEDULE FOR THE VOTING For this election, the voting will take place at the public Council meeting in Seoul on Wednesday, 28 October 2009. Avri Doria, current GNSO Council chair, will serve as non-voting chair of the bicameral Council meeting on 28 October until such time as a new chair is elected, at which time the new chair will assume the chair responsibilities. If an absentee ballot is required to complete the chair's election, this will be a 24 hour ballot scheduled to end on 29 October. If no chair has been elected by the end of the Annual meeting on 30 October, the vice-chairs will assume the chair responsibilities as defined in the Bylaws and a runoff will be scheduled as determined in the Council Procedures. The winning candidate needs 60% of the votes of each house. The Council shall inform the Board and the Community appropriately and post the election results on the GNSO website within 2 business days following the election. In the event that the GNSO Council has not elected a GNSO Council Chair by the end of the previous Chair's term, the Vice-Chairs will serve as Interim GNSO Co-Chairs until a successful election can be held. Note: The Election of Vice chairs is house specific and will be defined elsewhere) Thank you very much. Kind regards, Glen Glen de Saint Géry GNSO Secretariat gnso.secretariat@gnso.icann.org http://gnso.icann.org --Forwarded Message Attachment-- From: Glen@icann.org To: council@gnso.icann.org Subject: [council] Council wide Nominations are closed - Part 2 Each House determines a Candidate Date: Thu, 15 Oct 2009 12:01:04 +0600 Dear Councillors, Council wide nominations are closed. http://gnso.icann.org/elections/election-procedures-12oct09.htm There are 3 candidates who have been duly nominated, seconded and submitted candidacy statements: Olga Cavalli http://gnso.icann.org/elections/cavalli-statement-12oct09.htm Stéphane van Gelder http://gnso.icann.org/elections/van-gelder-statement-14oct09.htm Chuck Gomes http://gnso.icann.org/elections/gomes-statement-14oct09.htm We have now reached the Part 2 where each House determines a Candidate. This process closes on Wednesday, 21 October at 23:00 UTC and the result should be announced and sent to the council mailing list and <gnso.secretariat@gnso.icann.org> by Wednesday 21 October 2009 at 23:00 UTC. Part 2 _Each House determines a Candidate_ After council wide nominations are closed, each house will be allowed to select one candidate for GNSO Council Chair from the pool of nominees. A candidate for GNSO Council Chair does not need to be a member of the house selecting the candidate. Should the non voting NCA be elected as chair he/she would be a non-voting chair. Each house must announce their chosen candidate by 21 October 2009 at 23 UTC. The two houses may, separately, select the same candidate from the nominee pool if they so wish. The candidates from each of the houses shall have the opportunity of meeting with Council Members at the GNSO Working Group sessions in Seoul on Saturday morning, 24 October 2009. (Proposed agenda: https://st.icann.org/gnso-council/index.cgi?agenda_24_oct_2009) B. PROPOSED SCHEDULE FOR THE VOTING For this election, the voting will take place at the public Council meeting in Seoul on Wednesday, 28 October 2009. Avri Doria, current GNSO Council chair, will serve as non-voting chair of the bicameral Council meeting on 28 October until such time as a new chair is elected, at which time the new chair will assume the chair responsibilities. If an absentee ballot is required to complete the chair's election, this will be a 24 hour ballot scheduled to end on 29 October. If no chair has been elected by the end of the Annual meeting on 30 October, the vice-chairs will assume the chair responsibilities as defined in the Bylaws and a runoff will be scheduled as determined in the Council Procedures. The winning candidate needs 60% of the votes of each house. The Council shall inform the Board and the Community appropriately and post the election results on the GNSO website within 2 business days following the election. In the event that the GNSO Council has not elected a GNSO Council Chair by the end of the previous Chair's term, the Vice-Chairs will serve as Interim GNSO Co-Chairs until a successful election can be held. (Note: The Election of Vice chairs is house specific and will be defined elsewhere) Please let me know if you have any questions. Thank you. Kind regards, Glen Glen de Saint Géry GNSO Secretariat gnso.secretariat@gnso.icann.org http://gnso.icann.org