Dear BC Members, On Feb. 11th, 2013, ICANN posted a call for volunteers for nomination for a Meeting Strategy Working Group. The deadline for submitting self nominations is Sunday, March 3rd, 2013. This advisory by the BC Secretariat is informational. Please find below the link and text for ICANN's announcement and list of necessary materials. To date, three BC members have indicated their interest in submitting their self nomination to ICANN [alpha by organizational affiliation]: 1. Michelle Chaplow, Andalucia.com 2. Liz Sweezey, Fairwinds Partners 3. Gabriela Szlak, E-Instituto All three members are members in good standing, and along with any other self nominees, should follow the process described in the ICANN materials. It is important for all BC members to know that other CSG Constituencies have members who are also nominating themselves. Given the number of interested volunteers, and based on other similar nomination processes that involve nominees across the three constituencies, normally, the CSG Executive Committee [two reps per each of the three constituencies] has undertaken a process for endorsement, if endorsement is possible. As BC Secretariat, I leave this discussion to the two present participants in the CSG Excom: Elisa Cooper, CSG Rep and Marilyn Cade, Chair/Alternate CSG Rep. However, all BC members will want to review the relevant materials. As clearly noted in the ICANN materials, the number of representatives per SO will be between 1 and 4, with no guarantee of any specific number. Please find the link and ICANN announcement below for your convenience. Again, any interested BC member should follow the self nomination process. I would welcome your keeping the Secretariat informed so that I can advise the BC Excomm of candidates who self nominate [such as the three BC members above]. Discussion of process within the CSG is up to the two representatives of the BC to the CSG Excomm - the CSG rep, Elisa Cooper and the Chair/Alternate CSG rep, Marilyn Cade. Please note from the process established by ICANN that direct submission of materials is required. To facilitate the BC and then CSG process, it would be helpful if you cc'd the BC Secretariat on your self nomination materials. Kind regards, Benedetta Rossi BC Secretariat https://community.icann.org/display/gnsobc/Home www.bizconst.org <http://www.bizconst.org> bc-secretariat@icann.org <mailto:bc-secretariat@icann.org> Meeting Strategy Working Group (MSWG) | Call for Volunteer Members: Representing ICANN Advisory Committees and Supporting Organizations http://www.icann.org/en/groups/board/participation/mswg/call-for-volunteers-... 11 February 2013 In Short In line with theBoard resolution <http://www.icann.org/en/groups/board/documents/resolutions-02feb13-en.htm#2.a>adopted on February the 2nd 2013,ICANNnow invites interested individuals to apply for Volunteer Member positions – in representation of a Supporting Organization or Advisory Committee – to serve on the Meeting Strategy Working Group. Candidatures are to be submitted tomswgcandidatures@icann.org <mailto:mswgcandidatures@icann.org>by*Sunday, 3 March 2013 – 23:59 UTC*. Please read below for more information and details on the application procedure and Meeting Strategy Working Group mandate. Background Information ICANNhas committed to identifyingICANNMeeting locations two years in advance. After consideration that adoption of a prior Consolidated Meetings Strategy proposal was not timely the Public Participation Committee (PPC) initiated work to create a working group to address the meeting location strategy. The successful operation ofICANN's public meetings in all of the geographic regions is an important part ofICANN's accountability and transparency efforts. The action today will allow community members to serve alongside Board members and staff in helping to develop a meetings strategy that will align with community needs, while taking into account the fiscal and facility requirements for these meetings. In line with these requirements,ICANNnow invites interested individuals to apply for a position of Volunteer Member, in representation of a Supporting Organization or Advisory Committee, in the Meeting Strategy Working Group (MSWG). Composition of the MSWG Members of the Board: Sébastien Bachollet (Chair), Chris Disspain; Staff representatives: Sally Costerton (As selector designee by the CEO), Nick Tomasso, Chris Gift; Representatives of the relevantICANNAdvisory Committees and Supporting Organizations^1 <http://www.icann.org/en/groups/board/participation/mswg/call-for-volunteers-...> . EachSOorACwill get between 1 to 4 seats: * ASO * ccNSO * gNSO * At-Large * GAC EachSOandACis encouraged to send a list of volunteers taking into account the need for diversity and not limited to the number of seats open. This will allow the selectors (the CEO or his designee and the Chair of theWG) to balance the various factors more easily. Membership is individual. Working Group Members are expected to attend face-to-face meetings, conference calls and may not delegate membership responsibilities. Mandate & Mission The mandate and Mission of Meeting Strategy Working Group is defined as follows in the MSWG Charter: To discuss and propose strategy for the structure, purpose and locations forICANNPublic Meetings and conferences, starting in 2015. Topics for consideration by the MSWG include: * Number ofICANNmeetings per year, * Other types of meetings and conferences (Global, regional, topic, stakeholder…), * Objectives of the Meetings and conferences, * Organization of the Meetings and conferences, * Localization (including rotation) of the Meetings and conferences, * Role of local host, * Visa and travel support, * Role of hosts and sponsors, * Expected language services to be provided atICANNmeetings and conferences, * Remote participation, * Outreach (during the Meetings and conferences). Methodology, Budget & Support The working methodology will be determined by the Chairman, in consultation with the working group, including: * How often the working group will meet and how (telephonic, face-to-face); * Best time and day on which to meet; * How long the meetings will last; * When notice will be provided and when materials will be distributed before the meeting. English is the working language. ICANNStaff support will be made available to the working group. External expertise may be provided upon request. Timeline Proposed deadline for the deliverables of the working group, including reporting requirements: * Call for candidates: 12 February 2013 – 3 March 2013, * Applications send to the relevantACorSO: 4 March 2013, * List of applicants supported by the relevantSOandACsend to the selectors: 14 March 2013, * Publication of the list of the members of the MSWG: 20 March 2013, * First meeting of the MSWG: week of 25 March 2013, * Discussion in Beijing, * Draft initial report: 21 May 2013, * Draft report for comments: 21 June 2013, * Comment period: 21 June 2013 to 26 July 2013, * Discussion in Durban: 12 July 2013, * Reply Comment period: 26 July 2013 to 30 August 2013, * Last report to the community: 10 October 2013, * Final report to the Board: 28 October 2013, * Board decision during the Buenos AiresICANNMeeting. Desired Skillset Applicants should possess the following professional and personal skills: * Knowledge ofICANNand its working practices and culture; * Knowledge of international meetings; * Team spirit, adaptability, consensus-seeking attitude; * Willingness to learn; * Capacity to reason objectively, putting aside personal opinions or preconceptions; * Commitment to devote sufficient personal time to the review process. Call for Applicants This call is solely intended for individuals interested in applying for a position of Volunteer Member, in representation of a Supporting Organization or Advisory Committee, on the Meeting Strategy Working Group (MSWG). How to apply? How to Apply for the Position of Volunteer Member for the MSWG Interested individuals are invited to provide the following: * A resume (maximum three pages); * A letter of motivation; * A Declaration of Interests (the template may be found at:http://www.icann.org/en/groups/board/participation/mswg/coi-declaration-affirmation-14feb13-en.pdf[PDF, 34 KB]) * The Supporting Organization or Advisory Committee he/she wishes to represent; * Any additional information the Support Organization or Advisory Committee may require to reach its decision on endorsement. Candidatures will be forwarded to the Supporting Organization (SO) or Advisory Committee (AC) identified by the applicant, for endorsement. SO/AC endorsement will be factored into the selection process; Candidatures should be emailed tomswgcandidatures@icann.org <mailto:mswgcandidatures@icann.org>. The list of all candidates will be published on theICANNwebsite. Deadline Candidatures will be accepted until_Sunday, 3 March 2013 – 23:59 UTC_. Compensation MSWG Members will not be remunerated. However, travel, meal and lodging costs for appointed Members to participate in MSWG meetings will be reimbursed upon request in accordance withICANN'scommunity travel support guidelines <http://www.icann.org/en/news/in-focus/travel-support>. Contact Please contact Renate DeWulf atrenate.dewulf@icann.org <mailto:renate.dewulf@icann.org>for any questions you may have. ------------------------------------------------------------------------ ^1 <http://www.icann.org/en/groups/board/participation/mswg/call-for-volunteers-...> The Selectors will establish the number of positions on the MSWG available for each SO/AC and then determine the composition of the MSWG in line with a set of requirements and criteria including meeting objectivity and independence requirements together with geographical and gender factors. Only candidates who have received endorsement from a relevant SO/ACs will be considered for membership.