Dear BC Outreach Team: I want to check-in again and see if a call is needed to discuss ICANN57 plans and the BC Outreach event. Let me know if you’d like this, and I can circulate a Doodle poll for viable times. I realize the AfICTA event is on Oct. 13th, so perhaps the following week. Many thanks. Kind regards, Chantelle From: Chantelle Doerksen <chantelle.doerksen@icann.org> Date: Tuesday, September 20, 2016 at 2:00 PM To: Angie Graves <angie@webgroup.com>, Jimson Olufuye <jolufuye@kontemporary.net>, amack <amack@amglobal.com>, Lawrence OlaWale-Roberts <icann@microboss.org>, "bc-outreach@icann.org" <bc-outreach@icann.org> Subject: BC Outreach Event - check-in Dear BC Outreach team: I wanted to check-in and see if a call is needed within the next few weeks to discuss ICANN57 plans. Also, to see how the discussions with Chris Mondini and Riccardo Ruffolo’s team are going. As a reminder, we have the BC Outreach event booked for Saturday, during the lunch period (meeting requests were due on Sept 8th). Please let me know what you would like the next steps to be, and if a call is needed. If a call is needed, my recommendation is for the week of Oct 17, after the AfICTA event. Kind regards, Chantelle _________________ Chantelle Doerksen Secretariat Support- BC, IPC, ISPCP ICANN - Internet Corporation for Assigned Names and Numbers Email: chantelle.doerksen@icann.org<mailto:chantelle.doerksen@icann.org> Skype: chantelle.doerksen.icann Tel.: +1.775.253.5756 From: Chantelle Doerksen <chantelle.doerksen@icann.org> Date: Thursday, September 15, 2016 at 2:27 PM To: Angie Graves <angie@webgroup.com>, Jimson Olufuye <jolufuye@kontemporary.net>, amack <amack@amglobal.com>, Lawrence OlaWale-Roberts <icann@microboss.org>, "bc-outreach@icann.org" <bc-outreach@icann.org> Subject: Re: [Bc-outreach] Meeting Requests - due by September 8th Hi Angie and all, The due date to book a room has passed (it was Sept. 8th). Given the approval by Andrew Mack on the BC-Outreach list and the forward movement about the BC hosting an event on the last Outreach call, I booked the room so that we wouldn’t miss the deadline and the opportunity to move forward with an Outreach event. We can cancel the event going forward, but would not be able to add an event once the schedule has been finalized. I have an action item noted from our last meeting noted that Marilyn/Ellen/Lawrence were working with Riccardo and Chris Mondini’s office on a plan. Shall we book a call for the BC Outreach with Chris and Riccardo to discuss? Please let me know what the next steps should be. Kind regards, Chantelle From: <angie12345@gmail.com> on behalf of Angie Graves <angie@webgroup.com> Date: Thursday, September 15, 2016 at 1:58 PM To: Chantelle Doerksen <chantelle.doerksen@icann.org> Cc: Angie Graves <angie@webgroup.com>, Jimson Olufuye <jolufuye@kontemporary.net>, amack <amack@amglobal.com>, Lawrence OlaWale-Roberts <icann@microboss.org>, "bc-outreach@icann.org" <bc-outreach@icann.org> Subject: Re: [Bc-outreach] Meeting Requests - due by September 8th Thanks, Chantelle. Do others have opinions? I may not be clear about our current status with respect to outreach for India. Will someone recap the current prevailing plan? Or options that we can all vote on, maybe? Do we want to book a room? And have food catered? Chantelle--what is our deadline for deciding about the room? Thank you, Angie On Mon, Sep 12, 2016 at 4:42 PM, Chantelle Doerksen <chantelle.doerksen@icann.org<mailto:chantelle.doerksen@icann.org>> wrote: Dear Angie, Those are great questions. Here is the information I can share regarding food for lunch: At ICANN57, food will be served for everyone at lunch time. Participants can grab lunch at the venue and bring it to the meeting room. Given that the entire lunch break is 1h30 minutes long, all should have enough time to grab food and attend the meeting. (In India, it customary to serve lunch during a lunch meeting, hence food will be available in some form on site, but not specifically for the BC event. Therefore, participants must be prepared to bring their lunch-- unless other arrangements are made.) As previously mentioned, private catering for lunch is an option if the BC approves paying for it out BC funds. I haven’t seen a note requesting this. If private catering for lunch is requested/approved by the BC, I am happy to speak to Glen and ICANN staff about the next steps. As a friendly reminder, if the BC decides to pay for lunch catering the event, then I encourage the team to make a decision within the next few days. This way, we can submit the request to the venue. I hope this helps to clarify- I’ll stand by for further instructions. Thanks so much. Kind regards, Chantelle From: <angie12345@gmail.com<mailto:angie12345@gmail.com>> on behalf of Angie Graves <angie@webgroup.com<mailto:angie@webgroup.com>> Date: Saturday, September 10, 2016 at 3:26 PM To: Chantelle Doerksen <chantelle.doerksen@icann.org<mailto:chantelle.doerksen@icann.org>> Cc: amack <amack@amglobal.com<mailto:amack@amglobal.com>>, Jimson Olufuye <jolufuye@kontemporary.net<mailto:jolufuye@kontemporary.net>>, "bc-outreach@icann.org<mailto:bc-outreach@icann.org>" <bc-outreach@icann.org<mailto:bc-outreach@icann.org>>, Lawrence Olawale-Roberts <icann@microboss.org<mailto:icann@microboss.org>> Subject: Re: [Bc-outreach] Meeting Requests - due by September 8th Hi Chantelle, Just a couple questions... Considering your email question about a tentative time and date for the room, and suggestion to have it midday on Saturday, the 6th, is the cost of catering known, or can it be estimated? And is it required that we have catering if we have that room? Thanks, Angie Error! Filename not specified. On Thu, Sep 8, 2016 at 4:03 PM, Lawrence OlaWale-Roberts <icann@microboss.org<mailto:icann@microboss.org>> wrote: +1 Andrew. Lawrence On Tue, September 6, 2016 9:19 am, amack wrote:
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