Marilyn, Sorry for not getting to this — was out traveling with family for the holiday. We had a quick conversation about this on the excomm list last week and Phil, Steve and I were noodling around with some thoughts around how to best get excomm buy in/cover without slowing down OC work. We were all concerned that OC members have “cover” should a non OC member take issue with a particular program or expenditure, esp. considering the optics (as OC leaders are also sometimes going to be travelers). Outreach members know the most about the programs, so don't want Excomm approval to be an impediment to moving forward. Still, I agree with Steve, in the end responsibility to the members will reside with Excomm, and we should put that in some sort of longer term policy. Phil suggested setting a dollar limit ($3k? $4k? Other amount?) above which Excomm should review and sign off with appropriate notice (3 weeks?) Agree we don’t want to micromanage but this would give cover/accountability and avoid any optics issues. Other excomm members, appreciate your help refining this. I think aside from this piece the document looks wonderful and I wouldn’t change anything. Thanks for what is obviously a lot of work Marilyn! Andrew ___________________ Andrew Mack Principal C: +1 (202) 256-1077 O: +1 (202) 642-6429 Skype: Andrew.Mack [cid:2C054F5D-2D0A-4209-9F12-6AEFDC41ECC6] AMGlobal Consulting 2001 Massachusetts Avenue, NW First Floor Washington, DC 20036 USA www.amglobal.com<http://www.amglobal.com/> | amack@amglobal.com On 9/3/17, 11:04 AM, "bc-outreach-bounces@icann.org<mailto:bc-outreach-bounces@icann.org> on behalf of Marilyn Cade" <bc-outreach-bounces@icann.org<mailto:bc-outreach-bounces@icann.org> on behalf of marilynscade@hotmail.com<mailto:marilynscade@hotmail.com>> wrote: Just a reminder to look at this on Monday, as we will be uploading it to the WIKI. And posting it to the fuller BC list. If you find that I overlooked something that you consider really important, please email both me and Chantelle. ________________________________ From: Marilyn Cade <marilynscade@hotmail.com<mailto:marilynscade@hotmail.com>> Sent: Thursday, August 31, 2017 12:15 PM To: bc-excomm@icann.org<mailto:bc-excomm@icann.org>; BC Outreach Subject: Re: made a few edits/accepted some of Andy and Jimson's suggestions This is the updated version of the the BC FY 18 Outreach Strategy. Chantelle has assisted me in trying to all of the Outreach committee comments. It is however, my responsibility if I overlooked anything. I ask that you review it immediately, so that we can upload to the WIKI. Marilyn Cade

thanks, Jimson. I think this is actually present practice already. But, I appreciate your proposal. I also ask that the ExeComm start publishing its agenda topics, and then a summary of discussion and decisions, so that the rest of the BC can be more informed of discussions in those we have elected. We used to do that a few years ago, and it seems like a return to “best practice”. And, it would allow for the ExeComm to invite, as we once did, a special speaker from the BC if there is a topic of relevance being discussed. I say that gently, but with the hope that you will consider that it would indeed strengthen the wondrous already transparency of the BC internally to its members. For instance, you could have invited me for a ten minute explanation of the Outreach Strategy, which I would have appreciated, as I drafted, accepted all inputs and kept evolving the draft Strategy. BUT, again, I think that what is being asked for is present practice. I could have answered that question, addressing it immediately. I am not the only example, as for instance, whatever topic you are discussing deserves the awareness of the BC membership. Just publishing the agenda will be reassuring to all BC members. Let me wear a bit of a historian hat here for a minute or two: In the Outreach activities, since the days when we did not have ICANN funding, which Chris Chaplow and I crafted, and gained “pilot” funding for, a few years ago, which led to the funding for our newsletter printing by ICANN, instead of the BC budget, and led to our special leadership pilot, and led to the now standard improvements to CROP — all of this was done because our Outreach Committee did the pioneering work — and really, I think we have the most integrity of all constituencies in the Outreach that we do, and how we engage in partnering with ICANN. The reason I did not repeat our internal approval process in the Outreach Strategy,is this is a public document, and our internal approval process is within the BC. Requests: 1)approve the Strategy Document with Jimson’s recommendation which frankly, I think is current practice. 2) I propose that the Outreach Committee, and I will volunteer to prepare it, make a presentation to the full BC during ICANN60, drawing on the full participation of all members of the Outreach Committee. I do recognize that Jimson is the V.P. who oversees, and that Andy, as Chair, will need to recuse himself, but we still have Lawrence, myself,Omar and Gabi, also inviting Ola who was one of the BC Outreach speakers, along with Waudo Siganga, to develop and present the presentation of various Outreach activities in 2017, and looking ahead to 2018. Why do we need to approve the Outreach Strategy. We cannot use CROP, as Jimson notes, for any event until we have it posted, and we meet the at least 6 weeks requirement, And, we can’t just allow 6 weeks for CROP. We need at least 7-10 days for the Outreach Committee to review, support, and approve any outreach event. Thus the timeline I proposed in the Strategy Document. I did check it out with ICANN staff overseeing CROP, to be sure that I “got it all right”. Can I ask that the ExeComm approve Jimson’s proposal, with the following recognition internally to the BC: All projects are approved only after receipt of a written proposal, with the event fully described, with dates, purpose of BC participation and how the BC will participate, what materials will be presented, and distributed. [This is already standard practice]. The proposer(s) must agree to submitting a full report within 6-8 weeks after the event. [Standard Practice]. The purpose of the participation should be clear: awareness and outreach in general, or membership recruitment specifically, or both. [Standard Practice] After the Outreach Committee reviews, and advises on the request/proposal, it will forward to the ExeComm and Finance Committee for informational purposes, and also accept any request for clarifying questions. Printing of standard materials will be the Fact Sheets and Newsletters of the BC, unless otherwise justified as a special document customized to the attendees. These are internal concepts to the Outreach Committee in my view, but perhaps, as we have not made a fulsome presentation to the BC in the last, year, we can improve the visibility with the full BC membership during ICANN60. If you agree and allow the Outreach Committee members to develop and present to the full Membership. I think that we need to spend a little more time among ourselves, not just on gTLD policy but being reflective of our own need to do internal work. Perhaps we even need a BC Summit, as part of a CSG Summit, where we would collaborate with other CSG colleagues to submit a funding request for a full day “summit” for all our members who attend an ICANN meeting, one day before, and each constituency has 1/2 day for just themselves, and then there is a 2 hour session with ICANN Board and senior staff, and then a 3 hour CSG full membership dialogue — to look at our next 3 years at ICANN. The NCSG has received funding of $100,000 for a Summit and they didn’t even submit an agenda. :-) I would volunteer to work with others who might be interested in such a financial submission for next ICANN budget. Something to think about as a BIG idea. M On Sep 13, 2017, at 9:31 AM, Jimson Olufuye <jolufuye@kontemporary.net<mailto:jolufuye@kontemporary.net>> wrote: I recommend a limit of US$5,000 as approval limit for OC for activity/ies within the budget otherwise any outside budget expense should be brought to the Finance Committee for endorsement and Excomm for approval. We're now behind schedule to publish the BC Outreach Strategy on our Wiki. This would impact on our use of CROP even now for a potential outreach coming up in Brazil on Oct 5. Cheers, JO --------- Original Message --------- Subject: Re: [Bc-excomm] [Bc-outreach] made a few edits/accepted some of Andy and Jimson's suggestions From: "amack" <amack@amglobal.com<mailto:amack@amglobal.com>> Date: 9/5/17 4:19 pm To: "Marilyn Cade" <marilynscade@hotmail.com<mailto:marilynscade@hotmail.com>>, "bc-excomm@icann.org<mailto:bc-excomm@icann.org>" <bc-excomm@icann.org<mailto:bc-excomm@icann.org>>, "BC Outreach" <bc-outreach@icann.org<mailto:bc-outreach@icann.org>> Marilyn, Sorry for not getting to this — was out traveling with family for the holiday. We had a quick conversation about this on the excomm list last week and Phil, Steve and I were noodling around with some thoughts around how to best get excomm buy in/cover without slowing down OC work. We were all concerned that OC members have “cover” should a non OC member take issue with a particular program or expenditure, esp. considering the optics (as OC leaders are also sometimes going to be travelers). Outreach members know the most about the programs, so don't want Excomm approval to be an impediment to moving forward. Still, I agree with Steve, in the end responsibility to the members will reside with Excomm, and we should put that in some sort of longer term policy. Phil suggested setting a dollar limit ($3k? $4k? Other amount?) above which Excomm should review and sign off with appropriate notice (3 weeks?) Agree we don’t want to micromanage but this would give cover/accountability and avoid any optics issues. Other excomm members, appreciate your help refining this. I think aside from this piece the document looks wonderful and I wouldn’t change anything. Thanks for what is obviously a lot of work Marilyn! Andrew ___________________ Andrew Mack Principal C: +1 (202) 256-1077 O: +1 (202) 642-6429 Skype: Andrew.Mack <B22A6682-6FCE-4B45-BAE2-94C0EE3E10F7[13].png> AMGlobal Consulting 2001 Massachusetts Avenue, NW First Floor Washington, DC 20036 USA www.amglobal.com<http://www.amglobal.com/> | amack@amglobal.com<mailto:amack@amglobal.com> On 9/3/17, 11:04 AM, "bc-outreach-bounces@icann.org<mailto:bc-outreach-bounces@icann.org> on behalf of Marilyn Cade" <bc-outreach-bounces@icann.org<mailto:bc-outreach-bounces@icann.org> on behalf of marilynscade@hotmail.com<mailto:marilynscade@hotmail.com>> wrote: Just a reminder to look at this on Monday, as we will be uploading it to the WIKI. And posting it to the fuller BC list. If you find that I overlooked something that you consider really important, please email both me and Chantelle. ________________________________ From: Marilyn Cade <marilynscade@hotmail.com<mailto:marilynscade@hotmail.com>> Sent: Thursday, August 31, 2017 12:15 PM To: bc-excomm@icann.org<mailto:bc-excomm@icann.org>; BC Outreach Subject: Re: made a few edits/accepted some of Andy and Jimson's suggestions This is the updated version of the the BC FY 18 Outreach Strategy. Chantelle has assisted me in trying to all of the Outreach committee comments. It is however, my responsibility if I overlooked anything. I ask that you review it immediately, so that we can upload to the WIKI. Marilyn Cade _______________________________________________ Bc-excomm mailing list Bc-excomm@icann.org<mailto:Bc-excomm@icann.org> https://mm.icann.org/mailman/listinfo/bc-excomm