Dear all, The ccNSO agenda has been updated to include two more items: 6) Council Workshop to-do list review 7) Input to Board request on Constituency Day To prepare for agenda point 6 - please have a look at http://www.ccnso.icann.org/workinggroups/ccnso-planning-calendar-01mar09.pdf To prepare for agenda point 7 - please scroll down this email and see the message that I'm forwarding on behalf on Diane Schroeder. This email was sent early March to the ccNSO members list, but no input has been received so far. In order to provide some input to the ICANN Board (the deadline is end of April), the Council will be asked to consider the questions stated in the email. Knowing that several documents will be discussed during the upcoming Council call, I will compile all documents needed and send out in one email shortly. Gabi --- Updated Draft Agenda ccNSO Council Telephone Conference 7 April 2009 1) Confirmation of Approval of Minutes and Actions from Council Call 4th March 2009 2) ccNSO Geographic Names Working Group input to Draft Applicant Guidebook v2 3) Initiation of IDN ccPDP 4) GNSO Observer 5) Working Group Update 5.1) ccNSO/GAC Working Group 5.2) Tech Working Group 5.3) Strategic and Operational Planning Committee 5.4) Geographic Regions Working Group 5.5) Meeting Programme Working Group 5.6) Delegation and Redelegation Working Group 6) Council Workshop to-do list review 7) Input to Board request on Constituency Day 8) Travel Funding update 9) AOB --- To the Supporting Organisations and Advisory Committees: The Board is interested in your views on the best ways for the Board and Supporting Organizations & Advisory Committees to interact at the ICANN international meetings. As the community grows and the issues become more complex, it has become a greater challenge to find a way to effectively and efficiently organise this interaction. In particular, the Board would like to come to a shared understanding of what Constituency Day should be, with a view to trying out different ways of interaction during the Constituency Day at next ICANN international meeting in Sydney.. At present the Constituency Day is organised as follows: the Board is divided up and a number of members are assigned to various constituencies for different amounts of time depending on the constituency. The idea behind this approach was to give the Board members an opportunity to listen to some of the constituency business, not just rely on the question and answer time with the Board. To prepare for the visit by the Board members, each constituency is asked to provide a list of topics that they would like to discuss with the Board. Some constituencies are better at providing this than others. Board Members are assigned to constituencies other than the one with which they are most familiar. In addition, the CEO and the Chair visit all constituencies. At the end of the day, after all the visits, the Board comes together and exchanges the views they have heard from the various groups. To assist in the discussion about the future of Constituency Day, the Board would like your thoughts on the following specific questions, by the end of April. 1. What is the goal of having the Board meet with a Supporting Organization, Constituency, or Advisory Committee during the ICANN meeting? 2. What is the best communication method between the Board and a Supporting Organization, Constituency or Advisory Committee during the ICANN meeting? 3. How much time is needed for effective communication with the Board? 4. Who of the Board should come to such meetings - the CEO & the Chair? A representative group of board members? All Board members? Thank you for your help in this process. Diane Schroeder Director of Board Support ICANN 4676 Admiralty Way, Ste. 330 Marina del Rey, CA 90292 +1-310-301-5827 (direct office) +1-310-823-9358 (main phone) +1-310-823-8649 (fax) +1-562-644-2524 (mobile)