Hello everyone, Please find enclosed the notes from today’s ccNSO Council meeting, held on 20 August at 18 UTC. These notes are not meant to replace the recording, but help you navigating through the call. Best regards Joke Braeken 1. Welcome and roll call Meeting is quorate. Recordings/transcripts will be posted on the public workspace: https://community.icann.org/x/DwGNC Welcome by Katrina Sataki Apologies from Philippe, Marie-Noemie 2 announcements: * One fellow council member has completed his doctorate studies. Congratulations to Pablo. * First part is open to all, including observers. Second part is a closed part of the meeting, chaired by Byron. Katrina will not attend the closed part of the meeting. Byron: unusual development regarding board seat 12 elections. Not faced yet before, required discussion. Open discussion about what has transpired. No observers. Chatham house rules: means whatever the discussion is, that substance is available for all of us going forward. Attribution, or indicating who said what, is not permitted. Not by individual, not by organisation. Candid and open discussion, but respect chatham house rules regarding attribution of the discussion. 2. Minutes & Action Items a. Minutes are recording of the ICANN68 meeting. b. Action items and To-do’s Any questions? None 3. Intermeeting decisions (since 24 June 2020) · Extension period to acceptance nomination as candidate for Board seat 12, Board Seat 12 Nomination Process 2021. · Appointment Byron Holland, acting chair of ccNSO Council regarding Board Seat 12 Nomination Process 2021 · Adoption ccNSO Council Statement on Final Report ATRT 3 4. ccPDP 3 a. Part 1 Retirement – Update After public comment proceeding closed: Comment from BC needs to be addressed. b. Part 2 Review Mechanism –Update 5. IDN ccTLD related work items (ccPDP4) Quite a significant number of volunteers. The one displayed are members, representatives from ccTLD Managers. Some participants stepped forward as well. Council needs to formally appoint the members to the ccPDP4 WG. Move? Alejandra Seconded? Pablo Questions? Against? None Abstain? None All in favour 6. Adoption CCWG AP Final Report Move? Stephen Second? Alejandra Stephen: Thank you to Ching, who continued to act as co-chair on behalf of the ccNSO, even after his term on the Council ended Against? None Abstain? None All in favour 7. Selecting members for the the Independent Review Process (IRP) Standing Panel Discussed some time ago on the mailing list. Submitted comments. Who would select members to the standing panel? We suggested the Implementation Oversight Team (oversee recommendations from WS1) could take on this role. Other groups saw this differently. Suggestion that each group appoints 1 appointee, whohas authority to appoint members on the panel. We are still waiting for the ToR and the expected time commitment. Chair will monitor actions by ICANN org and inform the council, prepare decisions, ensure calls for volunteers are sent out. Initial deadline: end of July. Deadline was extended. Reasonable number of applications were received in the meanwhile. No questions or concerns regarding the proposed to do. 8. Result meeting Board OEC on ccNSO Review Recommendations from organisational review. RWP reviewed those recommendations, and submitted its Report to the Board OECD. This was presented to the Board during a meeting as well. Biyi and Katrina attended. Katrina had a very apt presentation, meeting went well. Katrina shared views of the RWP and the things the council agreed with. Few questions from the Board members. General feel: the presentation went very well. Few people had concerns about some of the recommendations we agreed would be cautious to implement. Presentation presented to OECD was shared with the Council. Katrina thanked Biyi for his support. 9. ccNSO Council workshop a. June 2020 Council Workshop Chair to prepare decisions to implement the proposed actions, especially regarding outreach and engagement activities b. ICANN69 Council workshop Jordan: PDP process discussion, including when we do not have face-to-face meetings. Ease of participation, and pace of it. Are process changes required or not? This could be done online. Stephen: planning breakout sessions for the ccPDP3-ret WG and ccPDP3-RM, to speed things up. Katrina: how long does it take? Jordan: * If brainstorm session: we need 45 min to 1h. * Collection ideas and then followed by discussion and come up with an answer and actions: in that case we need 2 hours, with a break in between. Katrina: perhaps in general add a discussion on how we can be more efficient and faster in the things we do. Bart: stick to just the ccPDP. It is focused. Otherwise you easily end up with just brainstorming ideas. PDPs take up the most effort in terms of duration and general efforts. Katrina: we will start preparing the next workshop, together with Jordan Bart: do you want us to send out a doodle poll? Katrina: yes. Please only respond to the doodle if you plan to attend This workshop is not mandatory. 10. ICANN69 preparations a. Update on meeting schedule and proposed major topics, MPC & GRC New: spread more over time Prep week : 5-9 October (4 days) Week 1 | ICANN69 SO/AC internal workdays : 13-15 October (3 days) Week 2 | ICANN69 plenary week : 19-22 October (4 days) ⇒ ccTLD News Session Call for presenters is still ongoing: Closes on Friday 4 September. Councillors are invited to reach out to potential presenters. MPC will decide on agenda on 8 September Call for presenters: https://ccnso.icann.org/en/announcements/announcement-27jul20-en.htm The MPC seeks presentation proposals from the ccTLD community, focusing preferably on one of the following 2 topics: 1. Policy updates by ccTLD registries during the COVID-19 pandemic 2. Legislative initiatives that impact ccTLD registries (e.g. the Digital Services Act package by the European Commission, or other similar initiatives around the globe) Alternatively, the MPC might consider presentation proposals, covering for instance best practices, case studies, recent developments, ccTLD activities and ccTLD management related topics, both from an operational, marketing or legal point of view. ⇒ Council election webinar save the date for the Council Election Webinars: https://ccnso.icann.org/en/announcements/announcement-13aug20-en.htm Especially useful for potential candidates to the ccNSO Council. Upcoming call for nominations in September. Terms end for 5 councillors at the end of the march meeting. Recruit new council members. We try to explain how the council works, what is the expected time commitment? Councillors are invited to join the webinar, and to motivate potential candidates. Alejandra volunteers. ⇒ ccTLD Community Webinar Especially targeted at those that want to learn more about the ccNSO, including newcomers. Follow-up from previous editions Alejandra presents a high level overview of the ccNSO sessions, in week 1&2. slides can be found on the wiki: https://community.icann.org/x/DwGNC ⇒ Sessions as part of the ccNSO Members Meeting @ICANN69 A/ Q&A for council candidates B/ Q&A for ICANN Board seat 12 candidates C/ Q&A with ccTLD-related ICANN Board members D/ Governance Session: targeted mostly at ccNSO members. Governance of the ccNSO is the focus. Providing input to the Council and the Guidelines Review Committee (GRC) 3 main topics: · Rules of the ccNSO (2004) · Board Removal Process · Recommendations from ccNSO organisational Review E/ impact of covid-19 on ccTLD managers (part 1: focusing on trends. Part 2: focusing on operational aspects) * Topics for meeting with Board Please think about topics and send suggestions to the council mailing list * Topics meeting with GNSO Council Please think about topics and send suggestions to the council mailing list * Topic Webinar with GAC Suggestion to offer another webinar. Worked very well last time. Any suggested topics? Katrina: ccPDP3 could be a potential topic? Stephen: we asked for GAC participation, but did not receive a response. Katrina: rather present the results Stephen: we are done with 1st WG work,once the review of the comments has been completed. Bart: might be useful if you think about separating ccPDP3-ret and ccPDP3-RM: in that case the GAC needs to be consulted, as part of the process. The ccNSO takes it work seriously. Introduce also the point of speeding up the process. As soon as you go in a formal decision-making, the GAC needs to be consulted and asked its opinion. Stephen: agrees we should have this topic as part of the GAC webinar. 11. Update ECA & CSC a. ECA Quiet period. NomCom appointments expected shortly. b. CSC Brett Carr selected for 2nd term. Full slate needs to be approved. Katrina will forward email from icann org. 12. Update Chair, Vice-Chairs, Councillors, ROs and Secretariat Chair: call with ICANN CEO. attended: Alejandra, Pablo, Katrina. Topics that were discussed: * No face to face meetings by ICANN until 31 December 2020 * ccNSO review. What is more important? Implementation of a recommendation? Or dealing with an issue. * Goran said more ccTLDs are joining DAAR. there will be a separate ccTLD-report 13. WG and Committee No updates: Tech WG, TLD-Ops Steering Committee, SOPC, IGLC. GRC: is working on ways how to remove Board members, or spill the entire board. As part of the discussion with members. 3 main topics: * Rules of the ccNSO (2004) * Board Removal Process * Recommendations from ccNSO organisational Review MPC update was provided earlier on by Alejandra. 14. Update liaisons a. Update ALAC Liaison (written update) b. Update GNSO Liaison (written update) 15. Meetings Next Council Meetings: · 17 September – 21:00 UTC · October @ICANN69 · 19 November – 12:00 UTC · 17 December – 18:00 UTC 16. AOB None 17. Closure regular meeting Thank you all. Council Chair and Nomination Process Manager announced they would not attend the closed part of the meeting. Byron Holland chairs the extraordinary Council meeting. Observers are also invited to leave the meeting. 18. Extraordinary Council meeting. Board Seat 12 Nomination Process 2021 This meeting is closed, will be chaired by Byron Holland. No notes are being taken. 1. Update Board Seat 12 Nomination Process (written update) 2. Discussion current state-of-affairs Joke Braeken ccNSO Policy Advisor joke.braeken@icann.org<mailto:joke.braeken@icann.org> Follow @ccNSO on Twitter: https://twitter.com/ccNSO Follow the ccNSO on Facebook: https://www.facebook.com/ccnso/ http://ccnso.icann.org