Dear all, One action item from last week’s Council call was to recap the issue underlying the chair/vice-chair nominations of the ccPDP4 WG, and alternative approaches to resolve it. Basic issue to date it was not necessary to have a detailed procedure in place for the WG chair and Vice-Chair Nomination by the WG. However with new members this issue became apparent and resulted in a situation where the (informal) nomination is questioned and may impact the effectiveness of the working group. Proposed way forward: The Council supports to suggest to the WG a more detailed nomination procedure based on a combination of the current mechanism for Council and vice-chair(s) and general selection procedure. The Chair of the Council will inform the WG of the decision and present the nomination procedure. The chair and vice-chair nomination and future sub-WG nomination will be run accordingly. The proposed procedure, after going through normal process, will be added to the ccNSO WG Guideline as an Annex. Please note that the basic principle that Council is expected to appoint the Chair and Vice-chair() of Working groups at the nomination of the working group members is NOT at stake. Please advise by Tuesday 3 November 2020, whether you agree, or have any questions, suggestions. Recap ccPDP4 WG chair and vice-chair nomination. After a call for nominations, 4 persons were nominated, and on the call following the call based on information at that point a chair and vice-chair were selected. After the call a member raised concerns that the process was not detailed enough: no deadline for closure of the call for nominations, no deadline for acceptance of the nomination and no selection process. The Guideline: ccNSO Working Groups does not detail the nomination process ( see: https://ccnso.icann.org/sites/default/files/filefield_47785/guidelines-worki...). Following the WG Call on 6 October, two alternatives were proposed to the WG: Alternative 1. Keep nomination as is ( Kenny as chair and Anil as Vice-chair) and the ccNSO Council will be asked to appoint them. For the up-coming sub-working groups chair nominations the WG will agree first upon light-weight procedure ( deadline for nominations and acceptance of nominations, procedure to express preference if more than one candidate. Alternative 2. Circulate light weigh procedure for chair / vice chair nomination by the WG members. WG to adopt procedure. After adoption start with step that all nominees will be again and explicitly be asked to express their willingness to stand as Chair/vice-chair. If more than one candidate for either chair or vice-chair role only the members of the WG will be asked to express their preference (confidentially). For sub-working groups we will use the same nomination procedure as shared There was no clear preference for either two options. Some suggested to appoint one chair and two-vice chairs, however the charter suggests one vice-chair, and, more importantly, the sub-working groups will need their own chairs as well. With adding an additional vice-chair the pool of potential chairs will become smaller. According to the Charter the WG leadership should avoid to become sub-working chair. Other suggested that the WG would develop its procedure first and then, accordingly, would nominate its chair and vice-chair. Moving forward. On the Council call 3 alternative approaches were proposed to resolve the issue: 1. Suggest to the WG a more detailed nomination procedure based on a combination of the current mechanism for Council and vice-chair(s) and general selection procedure 2. Appoint current nominees, and additional vice-chair. 3. Ask the WG to develop its own procedure and organize call for nomination. Proposed way forward is that the Council supports option 1, and the Chair of the Council will inform the WG of the decision and the nomination procedure. The chair and vice-chair nomination and future sub-WG nomination will be run accordingly. The proposed procedure, after going through normal process, will be added to the ccNSO WG Guideline as an Annex. Kind regards, Bart