Hello everyone, Please find included below some notes from today’s ccNSO Council meeting. Best regards, Joke 1. Welcome and roll call Welcome by Chair Alejandra Reynoso. Reminder to add “ccNSO Council” to your name in the zoom room. Wiki with documents for the call: https://community.icann.org/display/ccNSOCWS/20+May+2021+%7C+18%3A00+UTC We are quorate. Laura sent her apologies. Nick might join a bit later. 2. Minutes & Action Items All action items completed. Minutes of the previous meeting have been circulated. CSC: no applications received to date. 3. Intermeeting Decisions (since 22 April 2021) All completed 4. ccPDP3 a. Part 1 Retirement – Update Presentation by Alejandra. Final phase of ccPDP3 on retirement Important milestone. No decisions to date, but a heads up on the things to do next: 1. Formally separate part 1 from part 2. Council online voting. (28 May - 4 June). This decision does not require a vote by the ccNSO members. Explicit vote, since we do this for the first time. Agree, Abstain, Object. Response via email. 7 days to allow ccnso members to veto the decision. 2. Recommendation on proposed policy (part 1) Members report circulated to Council. Decision at icann71. We need consensus. (14 in favour) 3. Approve members report Timeline was circulated with the agenda. Aim: start the members vote on 6 July until 27 July. if we do not meet the 50% threshold, 30 days for the next round. Proposal: start in September. Stephen: in favour of this timeline. Available to answer questions. To do: * Start email decision on 28 may * Councillors to start engaging the community regarding the upcoming members vote. Task for all to be aware of the upcoming vote Bart: why separation? Document has been circulated on the mailing list. It includes an executive summary. Also includes a rationale for the proposed decision. Include a bit on the impact of the decision, explaining why it is not part of the PDP itself. Hence no members vote. Background of the decision making, and the relevant section from the issue report in the annexes. Council decision on combining part 1 and part 2. Will be re-circulated tomorrow. The call for your decision will include the executive summary. Bart: Final Report This was a deliberate draft. Why circulated? It provides the background. Will be recirculated after the separation decision has been made. This allows you to prepare for the deliberations and final recommendation in June. The final report: the policy itself is included in attachment A. Section 1 to 5 is the process as proposed by the WG, which went through 2 consecutive consultation rounds. Other sections around the stress test, responses to public comment. Also a glossary included. b. Part 2 Review Mechanism – Update Group met yesterday. Robust discussion on how binding the review mechanism could be. IRP is laborious, expensive, and time-consuming. Not trying to repeat that. Another consultation with ICANN legal to be expected a couple of meetings after ICANN71. An informational policy session will be held during ICANN71, together with ccPDP4. Alejandra: do councillors have a role in that policy session? Stephen: informational session. Staff will work on a slide set. Jordan: how binding this review mechanism is. What is meant here? Stephen: conflict between ccTLD community’s wishes, and others. Binding for IFO and ICANN Board, vs their fiduciary responsibilities. The board and IANA and the contractual relation between the 2. Bart: discussion IRP in WS1. Result of the discussion between the law firms engaged by the WG and ICANN legal and their lawyers. ICANN legal mentioned that fiduciary duties would prevent an external decision to be binding, which is as important as for instance a delegation. Jordan: this sets off alarms 5. IDN ccPDP4: Update Written update by Ai-Chin shared on the mailing list Alejandra: What is happening at the policy session? Bart: group has agreement on the processes and procedures and main criteria. At ICANN71, during the policy session, 45 min will be dedicated to this group. The ccPDP4 WG seeks the feedback and comments from the participants during the session. Intention is to share the principles with the audience, and check whether they agree. 6. Initial discussion workplan ccNSO, changing role of Triage Committee Presentation by Alejandra. Purpose and value of the ccNSO Triage and OISC provide a balance between what needs to be done. Help to Council. Proposal for GRC to be more involved in the continuous organisational improvement. a. Baseline overview work items May 2021- May 2023 b. Updating the work plan – changing role of Triage Committee Bart prepared a GANTT chart. There are some areas which come naturally: role of the ccNSO as decisional participant and supporting organisation. This type of overview provides the broader community, triage committee, and council, to look at progress made against the plan. Check if there are issues, and monitor what is happening. Informing the community about potential delays for instance. Work items which are currently in the pipeline. What you can anticipate in the next 2 years. There is a clear need to start managing work items and to see what should be included. If necessary, start prioritising work items. Not spend too much time on trivial matters. Work plan will be on the agenda for the next council meeting. Councillors invited to carefully read, to be ready for the adoption at the next meeting. c. Quarterly reporting on progress completion work items Jordan: proposing priorities. Triage Committee to have a meeting each quarter. See after a year, if that is the right frequency. Establish the priorities at the start of the year. New work for the triage committee. At the next meeting there will be more info available. 7. Council Election 2021 This is a heads up. Proposed timeline being displayed. No action needed right now. Biyi, Jordan, Nick, Demi and Pablo’s current term ends at the conclusion of the March 2022 meeting. Timeline to be adopted latest by the July Council meeting. 8. ICANN71 Planning a. ccTLD Managers related events i. ccTLD news sessions ii. Newcomer’s session iii. Tech Day iv. Members meeting All are invited to promote the upcoming ccTLD News Session. May edition of the Newsletter: https://conta.cc/3f1YzPb or on the workspace Links to bookmark now: ccNSO Schedule & Remote Participation Hub https://community.icann.org/x/WIG1CQ ccNSO Members Meeting, including sessions held prior to ICANN71, including the ccTLD News Session and the upcoming ccNSO newcomer webinar. https://community.icann.org/x/UYG1CQ Tech Day https://community.icann.org/x/a4G1CQ b. Council related meetings i. Wednesday, 9 June | 18:00 UTC (Council prep call for ICANN71) ii. Thursday, 10 June | 20:00 UTC (joint gNSO & ccNSO Councils) Joint meeting ccNSO & GNSO Councils: Maarten: Topics from last meeting: no relevant progress compared to the previous meeting. No new topics of interest either. Suggestion or proposal to skip the ICANN71 session, and to meet at ICANN72 instead. Alejandra: do councilors have any topics as a suggestion? We can indeed defer to the next meeting, if none, but i have one suggestion (see CSC update later today) ICANN71 public schedule: https://71.schedule.icann.org/ Block schedule shared in the zoom room and in the May edition of the Newsletter: https://conta.cc/3f1YzPb @ Maarten and Sebastien: The GNSO and ccNSO need to agree on CSC effectiveness Review. Starting 1 october 9. Update ECA & CSC a. ECA (Informational) Tomorrow a meeting to prepare the process in case of rejection action petition. Stephen: formal notification regarding board’s notification of the adoption of the 2 items on the ECa mailing list. Surprised you did not get a notification b. CSC (Informational) There is a call for EoI for a replacement for Alejandra on CSC. but there is also an annual selection, for term start in october. Hopefully the person that replaces Alejandra intends to stay onboard. Full slate needs to be approved by ccNSO and GNSO Councils. Candidate should not be from Europe, to meet the diversity requirements. 1 meeting per month. 30 min prep, max 45 min meeting per month. Limited time commitment. Monitoring the performance of the IANA naming services. Read more here about the CSC expressions of Interest: https://ccnso.icann.org/en/announcements/announcement-07may21-en.htm 10. Update Chair, Vice-Chairs, Councillors, RO’s and Secretariat None 11. Update WGs Written updates posted on the wiki for this meeting https://community.icann.org/display/ccNSOCWS/20+May+2021+%7C+18%3A00+UTC Please have a look at the forward by Alejandra, regarding a suggestion by the GRC. Alejandra suggests OISC to have a look. Response preferably latest by the July meeting. Sean on a transition period, to take over Katrina’s role as chair on the GRC. had conversations with various people. Scope of the GRC is different. Next GRC meeting, adjusted scope. Proposal to be presented for the council soon. Triage committee is visioning. The GRC is policy, the OISC is having a communications role. Find a way for these groups to work fluently together. OISC met earlier today. Continued exercise on the scope of the OISC. which activities? Ongoing effort. 45 items to be discussed, hopefully to conclude this process by next meeting. Pablo referred to 5 action items from today’s meeting. See tracker and agenda for today’s OISC meeting here: https://community.icann.org/display/ccnsowkspc/20+May+2021+%7C+16+UTC Alejandra: what about the Additional budget request from the Technical WG? ccNSO Request: https://community.icann.org/display/projfinadhocws/ccNSO+-+FY22+Additional+B... Stephen: will look it up. Alejandra: did they consult with anyone? Stephen; wish to get outside of the ccNSO silo, and have a more cross-community nature. Stephen: will send info to the mailing list Alejandra: request was denied. Tech Day goes beyond the ccNSO in terms of audience, but the group is a ccNSO WG. anything which is WG-related is part of the ccNSO. The Tech WG is not a group that can make these requests, but the ccNSO does. Was tagged as a ccNSO request therefor by the Board The charter does not allow or give the TEch WG this authority to ask for a budget. Also, the charter is very outdated. Kindly ask the Tech WG to review the charter, and to send the council and updated version. Stephen: i did not know about this. Will talk to Eberhard and David Conrad and will respond back to the council mailing list. a. SOPC b. IGLC c. GRC d. OISC e. TLD-OPS f. Technical WG g. MPC Ali: not sure if my written update arrived on the council mailing list, therefore oral update today. No recent meetings for the TLD-OPS Committee. Email exchange with the TLD OPS and the leadership team. Last meeting was in December 2020. To make sure the actions of TLD-OPS are followed up. 22 responses were received. That is not much. Invite the ccnso council to invite the ccTLD community to respond. TLD OPS will share the link to the TLD OPS engagement form. 12. Update liaisons a. Update ALAC Liaison (written update) b. Update GNSO Liaison (written update to follow) 13. Meetings Next Council Meetings: Wednesday, 9 June | 18:00 UTC (Council prep call for ICANN71) Thursday, 10 June | 20:00 UTC (joint gNSO & ccNSO Councils) TBC Thursday, 17 June | 12:30 UTC (Council meeting at ICANN71) July 22 -12:00 UTC September 16 – 20:00 UTC October @ ICANN72 (23-28 October) November 18 – 12:00 UTC December 17 – 18:00 UTC ● 14. AOB Irina : quick question to other councillors. Invite from Sebastien Bacholet to attend an EURALO event. Short update about the ccNSO and its role. 3 min update. Include a call for action for at large audience. Any suggestions? Will follow up on the mailing list Ali: the Africa Engagement Forum took place today. Good opportunity to share updates from the ccNSO. Thanks to the secretariat to help prepare the update. Stephen: proposed Jordan to make him an observer to the ccPDP3-RM Jordan accepted. Alejandra: we receive a letter from Avri Doria regarding the second ccNSO organisational review. Dashboard of the recommendations and their implementation has been updated. DASHBOARD - Implementation ccNSO review & WS2 Recommendations https://community.icann.org/pages/viewpage.action?pageId=164628289 Alejandra: we received a request from NomCom to appoint a delegate. Online decision to launch a call for volunteers. 15. Closure Thank you all for today. Joke Braeken ccNSO Policy Advisor joke.braeken@icann.org