NOTES | ccNSO Council Meeting 183 | 19 May 2022, 18.00 UTC 1. Welcome and roll call Welcome by Council Chair, Alejandra Reynoso Wiki: https://community.icann.org/display/ccNSOCWS/19+May+2022+-+18%3A00+UTC We are quorate, some apologies received. 2. Relevant Correspondence https://ccnso.icann.org/en/about/statements.htm 3. Minutes & Action Items a. Minutes Meeting 182: published 12 May 2022 published 1. Action items and To-do’s completed 4. Intermeeting Decisions (since meeting 182, 21 April 2022) * Appointment members DNS Abuse Standing Committee * Appointment Tatiana Tropina as member DNS Abuse Standing Committee Item 5-10 Updates and Q&A 5. Update ECA, CSC, CSC RT (written updates)
ECA
notice from ICANN Secretary. amendment article 10 bylaws approved by Board. This triggers a Rejection Action Petition. see further discussion item 12 on today’s agenda
CSC
call for volunteers soon. Brett Carr his term ends. He is not term-limited. We will launch the call for volunteers soon. See June meeting. Councillors need to coordinate the CSC members first, approve full slate first. Note the role of the ccNSO: coordinate appointment of members to the CSC and then in September approve the full slate. Councillors who are on the Council CSC committee: be on alert, more to come shortly. Irina Danelia Jenifer Lopez Biyi Oladipo Sean Copeland Jiankang Yao Javier Rúa-Jovet
CSC RT
It was an interesting experience to be on the Review Team. KPI indicators: they are really good, since 2016. mid 90ies to 100%. December 21 engagement survey: 80% acceptance rate. KPI indicators are different. interesting to find out if there is a flaw in the KPI indicators. systemic failure? to be further investigated 6. Update WGs taken (written updates) a. IGLC b. SOPC c. GRC d. OISC e. TLD-OPS f. Technical WG g. MPC h. Triage Committee i. Implementation WS2 j. IRP panel selection process The May edition of the written updates on the various ccNSO working groups and committees is out now. Go to: https://community.icann.org/x/4QciCw 2 additional updates: i. and j. David McAuley sent 2 memos. recurring items on the agenda until these 2 are completed. 7. Updates ccPDPs (written updates) a. Update ccPDP3 - Review Mechanism b. Update IDN ccPDP4 The May edition of the written updates on the various ccNSO working groups and committees is out now. Go to: https://community.icann.org/x/4QciCw
ccPDP3-RM
Stephen: group trying to find a way forward on “binding”. Concerns that 5 months have passed since ccPDP3-RET was sent to Board. Still no decision. Alejandra: will reach out to Patricio and will keep all informed
ccPDP4-IDN
8. Update liaisons (written updates) a. Update ALAC Liaison b. Update GNSO Liaison 9. Update Chair, Vice-Chairs, Councillors, RO’s and Secretariat * ad hoc group on prioritization Chris: 5 calls done. the last call was to take stock on what has been done. staff will now evaluate and get back to us. It went reasonably well as a pilot program. hopefully it will lead to a refined process in the future. review and policy recommendations. Please join the plenary session on prioritisation in The Hague at ICANN74. Alejandra: ICANN will provide summary during the plenary session * Roundtable results SO/AC roundtable. originally on site in LA, but was diverted to virtual format in a last minute. rather be overly cautious, than deadly wrong. agenda was reduced. We discussed concerns regarding volunteers, time at disposal, PDPs, high rotations in some communities. summary prioritisation pilot. Comment: move forward to FY24 OPS and Budget planning process. They would ask us to appoint a member by 1 June. We have not received any formal request. Chris is not aware that this was mentioned. Alejandra: until we get the formal request, no appointment can happen. Other topics: effectiveness Multistakeholder model: improve communications between icann and community. Enhancing the Effectiveness of ICANN’s Multistakeholder model (Giovanni’s team) Improve communication between ICANN & community Consensus, Representation & Inclusivity: Consensus playbook, Fellowship Program & ICANN Learn. Future of ICANN meetings: How to increase retention of beginners at ICANN? Fellowship program, Next Gen, ICANN Learn How to bring beginners up to speed with complex topics? ICANN 74: Health & Safety measures Waiver: It is a needed document, but language was too strong. Could have been better written. Due diligence was done & Dutch lawyers were consulted. Concerns from other SO/ACs whether people will not participate due to the waiver. 10. Update Charters, Terms of Reference Recurring until review of all charters and terms of reference have been completed. As expected no progress since April 2022. to be picked up by the committees after ICANN74. Stephen: Tech WG will discuss it at ICANN74. Item 11 - 17 for discussion or decision during the meeting 11. Timelines Nomination process Board Seat 11 & Council elections See set of timelines. What we need to decide: timing of the Q&A sessions with the candidates. Typically this is done at the AGM. The next AGM takes place mid-September. Q&A at ICANN75 for Council elections is possible, but put a lot of stress on the process. For the Board nominations, a Q&A at the ICANN75 AGM is nearly impossible, due to the due diligence checks. If we do a Q&A after ICANN75, we still meet all relevant deadlines. When we do a Q&A after ICANN75, it is more in line with previous timelines and processes, and we avoid the issue for the holiday season in the Northern Hemisphere. When to hold the Q&A? That is what we need to determine today. Stephen: 2 issues. Board Seat, and Council Seats. correct? Alejandra: yes Stephen: council seats in NA informally sorted out. Do you see a change to that? timing of the council seat. We are on schedule to do what we have done in the past. Alejandra: NA has few members. reason why we typically have the process by the end of the year. We could meet the deadline by ICANN75, but complicated. Do things in a rush. Do not see a need to do this, prefers the usual approach. Stephen: agrees. Sean: agrees. looked at previous meetings. previously AGM was in November, and not in September like ICANN75. de-couple the process from AGM? Councillors take their seat in March, that a long time from September to March. Not effective. 2 questions by Alejandra: 1/ If you’re in favor of a virtual Q&A after ICANN75 (end October-early November), please use your green ticks now.
Green ticks, no red.
2/ If you’re in favor of a Q&A during ICANN75 in September 2022, please use your green ticks.
no green ticks by Councilors
To do: Secretariat to prepare a timeline for both Council elections and Board nominations, for Q&A after ICANN75. notes Sean’s observations to potentially adjust the timeline in the guideline too Sean: for discussion on monday’s GRC meeting 12. Impact upcoming change Article 10 and Annex B to include IDN ccTLDs in the ccNSO GRC is working on updating the various internal procedures and processes.And that this will be part of the governance session in the Hague. Next week we might forward to Council some admin changes. That allows the ccNSO to be well prepared for the inclusion of IDNs. Bart confirms Council responsible for this. Here are the proposed changes to the ccNSO membership application form https://docs.google.com/document/d/1kqdbWnpO7WylUBQdA8keegv828_wSFj3z1u1yrTc... for adoption at the council meeting in June Joke provides high-level overview of the proposed changes 13. Update Triage Committee. Work Plan FY 23-25 Bart: work items over the next 2 years. work plan will be aligned with icann’s fiscal years. starting 1 july, for 2 years. We could not present a first draft, due to time constraints at the secretariat. timelines for PDPs. Also implementation work required. usual work items such as the work of SOPC and other groups, prep of ICANN meetings. Admin work will also be included. detailed enough to work on, hopefully useful. Draft will be ready in June. 14. ICANN74 Meetings a. ccNSO Council i.Prep meeting (Proposed date 7 June 2022, 12:00 UTC TBC) Stephen: will do his best to make it. is flying that day. Sean: 5 am, but ok ii. Informal Council meeting (Monday 13 June 2022) not on the public schedule. coffee on monday morning in Den Haag. Not confirmed yet. We probably find a restaurant, not in the venue. Coffee prior to block 1 on Monday. 8-9 am local time. iii. Council meeting (Thursday 16 June 2022, 11.15-12.30 UTC ) 1. Bilateral meetings i.Joint ccNSO – GNSO meeting, Tuesday 14 June 2022, 07.00-08.00 UTC Proposed Topics: · What happens after PDP recommendations are accepted by either council? Both groups are finding that post-PDP timelines lack predictability, particularly when extending well beyond the time invested in the PDP itself. Both NSOs will share their approaches to remedy the issue and find potential mutually applicable solutions. · DNS Abuse Updates from both groups on our activities on this topic and our interactions with the rest of the community. · EPDP Phase 2 SSAD and ODA The GNSO would like to update the ccNSO on the latest developments of the EPDP Phase 2 – SSAD since the publication of the ODA on 25 January 2022, as the suggested direction may come of interest to certain ccTLDs in the future. · IDN While the ccPDP4 is awaiting a response from the Board following the January 2022 submission of its report, one of the liaisons between it and the GNSO EPDP on IDNs may want to report on the latest developments of the later which may affect both groups [if any]. 1. ccTLD relevant sessions i.ccNSO webinar for newcomers, 31 May 2022, 12:30 UTC announcement to follow. please spread the news to those interested in attending. ii. ccTLD news sessions 1. ccTLD News #1 - ICANN74 Impact of the pandemic on ccTLDs, 19 May 2022, 13.00 UTC 2. ccTLD News #2 – ICANN74 Cybersecurity, 24 May 2022, 06.00 UTC To attend any of the sessions, go to https://community.icann.org/x/sQh1Cw Session materials and recordings will be available here as well. iii. Tech Day – Monday 13 June 2022 iv. ccNSO Members meetings 1. Policy update ccPDP3 and ccPDP4, Tuesday 14 June 2022, 11.15-12.30 UTC 2. Governance session, Wednesday 2022, 08.30-10.00 UTC 3. ccNSO & DNS Abuse Session: local DNS Abuse policies, role of ccTLDs, Thursday 16 June 2022, 08.30-10.00 UTC 4. SOPC: what are core topics to focus on in ICANN’s planning , Wednesday 15 June 2022, 07.00 - 08.00 UTC v. WG Meetings: 1. ccPDP 3 Review Mechanism WG: Tuesday 14 June 2022, 13.00-14.00 UTC 2. ccPDP4 WG meeting: 14.30-15.30 3. Tech WG: Wednesday 15 June 2022, 13.00 -14.00 UTC 4. TLD-Ops Steering Committee: Wednesday 15 June 2022, 14.30 -15.30 UTC vi. Plenary & other cross-community session(s) 1. Plenary session 1: Who set ICANN’s priorities? Five years later, Tuesday 14 June 2022, 08.30- 10.00 UTC 2. Thematic session: Subpro, Monday 13 June 2022) 3. ICANN org: Geopolitical session (Thursday 16 June 2022) 15. Next Council Meetings * Meeting 184, ICANN74, Thursday 16 June 2022, 11.15-12.30 UTC * Meeting 185 July 21 – 12:00 UTC * Meeting 186, August 18 – 21:00 UTC * Meeting 187, September 17-22 – ICANN75 TBD * Meeting 188, October 20 – 12:00 UTC * Meeting 189, November 17 - 18:00 UTC * Meeting 190, December 15 – 12:00 UTC 16. AOB Alejandra: email from Peter Koch, regarding RZERC. question for us regarding consensus. rough or full consensus. Let’s talk about this on the mailing list, and get back to Peter. 17. Closure Thank you all! Bye! Joke Braeken joke.braeken@icann.org