Dear all, Please find included the updated agenda and: * Guideline ccNSO Council selections (item 13 a agenda) * Terms of Reference disaster recovery study group ( item 16 agenda, which has been added) * Terms of Reference IANA Public Records Study Group (item 17 agenda, which has been added) This material will also be posted on the Council wiki for this meeting: https://icann-community.atlassian.net/wiki/spaces/ccNSOCWS/pages/103123987/1... Kind regards, Bart Updated agenda ------------ AGENDA ccNSO Council meeting 218 Thursday, 12 June 2025 Table of contents Background and supporting documents 2<https://docs.google.com/document/d/1JIgrutRCZ2zubjV6lPXIiHsokdERp3z_0b5uqHNA...> Agenda 2<https://docs.google.com/document/d/1JIgrutRCZ2zubjV6lPXIiHsokdERp3z_0b5uqHNA...> ADMINISTRATIVE MATTERS 2<https://docs.google.com/document/d/1JIgrutRCZ2zubjV6lPXIiHsokdERp3z_0b5uqHNA...> 1. Welcome 2<https://docs.google.com/document/d/1JIgrutRCZ2zubjV6lPXIiHsokdERp3z_0b5uqHNA...> 2. Relevant Correspondence 2<https://docs.google.com/document/d/1JIgrutRCZ2zubjV6lPXIiHsokdERp3z_0b5uqHNA...> 3. Minutes & Action Items 2<https://docs.google.com/document/d/1JIgrutRCZ2zubjV6lPXIiHsokdERp3z_0b5uqHNA...> 4. Intermeeting Council Decisions (since meeting 217, May 2025) 5<https://docs.google.com/document/d/1JIgrutRCZ2zubjV6lPXIiHsokdERp3z_0b5uqHNA...> 5. Intermeeting Decisions Triage Committee since Council meeting 217 5<https://docs.google.com/document/d/1JIgrutRCZ2zubjV6lPXIiHsokdERp3z_0b5uqHNA...> UPDATES 5<https://docs.google.com/document/d/1JIgrutRCZ2zubjV6lPXIiHsokdERp3z_0b5uqHNA...> 6. Update ECA, IFRT & CSC (written updates) 5<https://docs.google.com/document/d/1JIgrutRCZ2zubjV6lPXIiHsokdERp3z_0b5uqHNA...> 7. Update Working Groups (written updates) 5<https://docs.google.com/document/d/1JIgrutRCZ2zubjV6lPXIiHsokdERp3z_0b5uqHNA...> 8. Update Liaisons (written updates) 6<https://docs.google.com/document/d/1JIgrutRCZ2zubjV6lPXIiHsokdERp3z_0b5uqHNA...> 9. Update ccNSO Website redesign 6<https://docs.google.com/document/d/1JIgrutRCZ2zubjV6lPXIiHsokdERp3z_0b5uqHNA...> 10. Progress Board Consideration ccPDP4-IDN 6<https://docs.google.com/document/d/1JIgrutRCZ2zubjV6lPXIiHsokdERp3z_0b5uqHNA...> 11. Update Triage WG 6<https://docs.google.com/document/d/1JIgrutRCZ2zubjV6lPXIiHsokdERp3z_0b5uqHNA...> 12. Update Chair, Vice-chairs, Councillors, Regional Organisations and Secretariat 6<https://docs.google.com/document/d/1JIgrutRCZ2zubjV6lPXIiHsokdERp3z_0b5uqHNA...> ADMINISTRATIVE MATTERS & DECISIONS 7<https://docs.google.com/document/d/1JIgrutRCZ2zubjV6lPXIiHsokdERp3z_0b5uqHNA...> 13. Update & adoption Council Selection Guideline & Timeline and appointment Selection Process Manager 7<https://docs.google.com/document/d/1JIgrutRCZ2zubjV6lPXIiHsokdERp3z_0b5uqHNA...> 14. Timeline Board Seat 11 Nomination Process and appointment Nomination Process Manager 7<https://docs.google.com/document/d/1JIgrutRCZ2zubjV6lPXIiHsokdERp3z_0b5uqHNA...> 15. Council 360 Review 7<https://docs.google.com/document/d/1JIgrutRCZ2zubjV6lPXIiHsokdERp3z_0b5uqHNA...> 16. Call for volunteers ccNSO Policy Implementation Assistance Group review Mechanism (ccPAIG RM) 7<https://docs.google.com/document/d/1JIgrutRCZ2zubjV6lPXIiHsokdERp3z_0b5uqHNA...> 17. Appointment members or chairs/vice chairs to committees and working groups, if any 7<https://docs.google.com/document/d/1JIgrutRCZ2zubjV6lPXIiHsokdERp3z_0b5uqHNA...> 18. CSC related matters 8<https://docs.google.com/document/d/1JIgrutRCZ2zubjV6lPXIiHsokdERp3z_0b5uqHNA...> SUBSTANTIVE MATTERS & DECISIONS 9<https://docs.google.com/document/d/1JIgrutRCZ2zubjV6lPXIiHsokdERp3z_0b5uqHNA...> 19. ICANN83 9<https://docs.google.com/document/d/1JIgrutRCZ2zubjV6lPXIiHsokdERp3z_0b5uqHNA...> 20. Any Other Business (AOB) 9<https://docs.google.com/document/d/1JIgrutRCZ2zubjV6lPXIiHsokdERp3z_0b5uqHNA...> 21. Next Council Meetings 9<https://docs.google.com/document/d/1JIgrutRCZ2zubjV6lPXIiHsokdERp3z_0b5uqHNA...> 22. Adjourn 9<https://docs.google.com/document/d/1JIgrutRCZ2zubjV6lPXIiHsokdERp3z_0b5uqHNA...> Background and supporting documents · Council workspace for this meeting: https://icann-community.atlassian.net/wiki/spaces/ccNSOCWS/pages/103123987/1... · ccNSO correspondence: statements and responses: https://ccnso.icann.org/en/about/statements.htm Agenda ADMINISTRATIVE MATTERS 1. Welcome a. SOI updates Consult the ccNSO SOI Guideline<https://ccnso.icann.org/en/about/ccnso-internal-procedure-general-soi-coi-21...> Complete the SOI template<https://docs.google.com/forms/d/e/1FAIpQLSfRpehiCw2ty2PYRiaPG0K3lZSKk9LrLPQe...> Check the ccNSO Statements of Interest<https://community.icann.org/x/doAFEg> b. Meeting quorum 2. Relevant Correspondence a. Letter from ICANN legal on Bylaw changes to implement recommendations 2nd CSC Effectiveness review - Item 6 3. Minutes & Action Items a. Minutes Meeting 217 Circulated to the Council mailing list on 21 May 2025 b. Action Items Meeting 216 ● Action item 217-01 The Council Chair is requested to draft a proposed meeting request on behalf of Council and the SOPC leadership team, inviting Xavier Calvez, ICANN SVP Planning & Chief Financial Officer and Kurt Erik “Kurtis” Lindqvist, ICANN President and Chief Executive Officer, to discuss concerns regarding the recently adopted ICANN Budget. (Completed) ● Action item 217-02 The Council Chair is requested to reach out to Greg DiBiase (GNSO Chair) to have a discussion post ICANN83 regarding the deferral of the 3rd CSC Review. (Completed) ● Action item 217-03 The Council Chair is requested to reach out to Beth Bacon (RySG Chair) to jointly organize the selection of CSC members, discuss the legal questions and the amendment of the CSC Charter. (Completed) ● Action item 217-04 The Council Chair is requested to reach out to the CSC to inform them about the ccNSO outreach to the GNSO and RySG Chairs. (Completed) ● Action item 217-05 The ccNSO Council Chair is requested to discuss the 360 review results with the reviewed Councillors individually. (Completed) ● Action item 217-06 The ccNSO Secretariat is requested to add the approach regarding the next round of 360 reviews to the agenda of pre-ICANN83 Council prep meeting. (Completed) ● Action Item 217-07 The ccNSO Secretariat and the former PGA WG chair are requested to draft the Terms of Reference (ToR) for the study groups on IANA Public Records and Disaster Recovery. The ToR should be ready for adoption by Council at ICANN83. (Completed) ● Action Item 217-08 The ccNSO Secretariat is requested to close the Policy Gap Analysis working group on 30 May 2025. (To be completed) ● Action Item 217-09 The secretariat is requested to publish the resolution regarding the adoption of the PGA WG Final Report as soon as possible. The resolution becomes effective 7 days after publication.(Completed) ● Action Item 217-10 The secretariat is requested to enable Nigel Roberts to join the ccNSO Council mailing list, effective immediately (Completed) ● Action Item 217-11 The secretariat is requested to publish the resolution regarding the adoption of the Council Election Report for the European Region as soon as possible. The resolution becomes effective upon publication. (Completed) ● Action Item 217-12 The secretariat is requested to launch a call for volunteers to join the MPC Review Team as soon as possible, to seek members for the review team before the start of ICANN83. (To be done) ● Action Item 217-13 The secretariat is requested to publish the resolution regarding the adoption of the MPC Review ToR as soon as possible. The resolution becomes effective upon publication. (Completed) ● Action item 217-14 Regarding the appointment of the members to the various working groups and committees, the secretariat is requested to inform the respective working groups and enable the appointees to fulfil their role. The secretariat is requested to publish this resolution as soon as possible on the ccNSO website. (Completed) ● Action item 217-15 The ccNSO Secretariat is requested to launch a call for volunteers for one (1) ccNSO Appointee to the new ICANN UA Expert Group. The secretariat is requested to publish this resolution as soon as possible on the ccNSO website. The resolution becomes effective upon publication. (Completed) ● Action item 217-16 The ccNSO Council Chair is requested to welcome LK Domain Registry as a member of the ccNSO. (Completed) ● Action item 217-17 The ccNSO Secretariat is requested to update the ccNSO website to include LK Domain Registry as a member of the ccNSO. The secretariat is requested to publish the resolution regarding the new ccNSO member as soon as possible on the ccNSO website. The resolution becomes effective upon publication. (Completed) ● Action Item 217-18 The ccNSO Council Chair is requested to submit the ccNSO Council response to the How We Meet request for comments latest on 19 May.(Completed) ● Action Item 217-19 The secretariat is requested to publish the resolution regarding the ccNSO Council response to the How We Meet request for comments as soon as possible on the ccNSO website. The resolution becomes effective upon publication.(Completed) ● Action Item 217-20 The secretariat is requested to draft a proposed Council response to the request for public comments on the CSC IANA SLA change process, for adoption by Council at ICANN83. (Completed) ● Action Item 217-21 The ccNSO Council is requested to review the proposed Council Election Guideline. The ccNSO membership should be given the opportunity to review and comment as well. Unless there are any major concerns raised, the revised guideline will be adopted by Council at ICANN83 (Completed) 4. Intermeeting Council Decisions (since meeting 217, May 2025) · Support ccNSO Council submission SLA Change process 5. Intermeeting Decisions Triage Committee since Council meeting 217 There were no intermeeting decisions by the ccNSO Triage Committee. UPDATES 6. Update ECA, IFRT & CSC (written updates) 7. Update Working Groups (written updates) a. ccPDP3-Review Mechanism - Dormant b. ccPDP4-IDN - Dormant c. DASC d. FIN2 WG e. GRC f. IGLC g. MPC h. OMC i. PGA WG j. SOPC k. Tech WG l. TLD-OPS SC m. Triage Committee n. UAC o. CIP-CCG p. Planning Prioritization Process group q. RZERC r. RSS GWG s. ICANN How We Meet Group 8. Update Liaisons (written updates) Written updates - if any - are published on the wiki space for this meeting. a. Update ccNSO Liaison to ALAC b. Update ccNSO Liaison to GNSO Council c. Update ccNSO Liaison to UASG 9. Update ccNSO Website redesign According to current planning, the website will go live in Decemeber 2025, depending on progress of developing new content for the new website. 10. Progress Board Consideration ccPDP4-IDN 11. Update Triage WG Introduction of draft ccNSO portfolio FY 26-27 Overview of work items, resourcing & and need for prioritization 12. Update Chair, Vice-chairs, Councillors, Regional Organisations and Secretariat a. Meeting with ICANN Finance b. Information session with the ICANN Board c. SO/AC Roundtable d. Informational meeting GNSO chair and chair RySG ADMINISTRATIVE MATTERS & DECISIONS 13. Update & adoption Council Selection Guideline & Timeline and appointment Selection Process Manager a. Update and adoption of ccNSO Council Selection Guideline b. Adoption Timeline 2026 Council Election & Appointment ccNSO Council Selection Process Manager Background - proposed timelines. 2025 Timeline: Nomination Seat 11 & Council Elections<https://docs.google.com/spreadsheets/d/1bkmj0dmDAuO92Muek6lv4wNbgzujPHrtelFd...> 14. Timeline Board Seat 11 Nomination Process and appointment Nomination Process Manager 15. Council 360 Review Next round of reviews - According to the agreed upon schedule the 360 reviews of the following Councillors are scheduled for July 2025: Molehe Mwesi, Ai-Chin Lu , Stephen Deerhake, Chris Disspian, Alejandra Reynoso. This is a second round for these Councillors, the first one was in the February-March 2024 timeframe. 16. Adoption Terms of Reference Study Group Disaster Recovery 17. Adoption Terms of Reference IANA Public Records Study Group 18. Call for volunteers ccNSO Policy Implementation Assistance Group review Mechanism (ccPAIG RM) Under the assumption the Board adopts the ccNSO Policy review mechanism, the implementation of the policy will need to be detailed. The ccNSO has developed an outline for such a group. Accordingly, former members of the WG are explicitly invited to participate as well as others. One of the ccNSO Councillors is expected to be liaison between the group and the Council The role and tasks of the group are described in the outline: https://ccnso.icann.org/sites/default/files/field-attached/outline-ccnso-pol... 19. Appointment members or chairs/vice chairs to committees and working groups, if any To be appointed: · Chair Tech Working Group: Eberhard Lisse · Member ICANN’s UA Expert Working Group · TBD’ed 20. CSC related matters a. Selection of ccNSO appointed member and alternate The ccNSO is expected to appoint one (1) member to the CSC, term starting 1 October 2025. Frederico Neves will step down and is no longer eligible (as he has served three(3) consecutive terms. Erwin Lansing has recently been appointed as alternate. The council needs to set a timeline for the selection process, and appoint the selection process manager (Claudia Ruiz). Applicable Guideline: ccNSO Appointment Procedure, sections 5.1 and 8 (https://ccnso.icann.org/sites/default/files/field-attached/guidelines-ccnso-...) Timeline: Timeline Customer Standing Committee member selection process 2025 Date Action Notes or comments 24 June 2024 Call for Expression of Interest 2-year term, to commence on 1 October AP, AF, EU, LAC 15 July 2024 Application period closes – 12:00 UTC 16 – 23 July Council selection period All Councillors are expected to participate in the selection process, unless a Councillor is nominated 25 July Voting / selection sent to Council Within 10 days Council designees to consult with RySG to coordinate the full slate of members of the CSC Inform candidates of Council selection 8 August Notify Customer Standing Committee project manager Mid - August ccNSO Council designees & GNSO Councils to approve full slate Needs to be completed by mid-September 2025. b. Coordination selection RySG & approval full slate of CSC membership As part of the selection process, the ccNSO Council is expected to coordinate its selection of members with the selection of the members appointed by the RySG. The Council may task and mandate the CSC Selection committee to coordinate the selection with RySG and GNSO Council. c. Deferral 3rd CSC Effectiveness Review In July 2024, the ccNSO and GNSO Councils deferred the 3rd CSC Effectiveness review pending implementation of the recommendations of the 2nd Review. Recently further steps regarding implementation of these recommendations were made, including a series of questions for the ccNSO Council. Suggestion is to defer the 3rd Effectiveness review for one year pending implementation of the recommendations. SUBSTANTIVE MATTERS & DECISIONS 21. ICANN83 a. Joint session with RySG b. Noteworthy from other sessions 22. Any Other Business (AOB) 23. Next Council Meetings · 17 July 2025 | 18:00 UTC, Meeting 219 · 21 August 2025 | 12:00 UTC (Meeting 220) · 18 September 2025 | 21:00 UTC (Meeting 221) · 30 October 2025 | time TBC, Meeting 222 (ICANN84) · 20 November 2025 | 12:00 UTC, Meeting 223 · 18 December 2025 | 18:00 UTC, Meeting 224 24. Adjourn