Hello all, Included below are the high-level notes from the ccNSO Council meeting, held on Thursday, 12 March 2020 at 12.00 UTC. The high-level notes are designed to help you navigate through the content of the call and are not meant as a substitute for the transcript and/or recording. The recordings are provided separately and are posted on the workspace at https://community.icann.org/display/ccNSOCWS/12+March+2020 1. Welcome and roll call Welcome by the ccNSO Chair. First ever meeting that is open to observers, to increase the transparency and accountability of the ccNSO. This meeting has a light agenda. 2. Minutes & Action Items * Minutes Minutes of the 14 February 2020 meeting have been distributed a couple of days ago. Until next Wednesday, councillors have the opportunity to comment on the draft minutes * Action items 1 pending: Committee chairs and WG chairs to review their charters. All other action items from last meeting have been completed. 3. Intermeeting decisions (since 14 February 2020) · Adoption Report Nomination Manager · Decision confirming Nomination Patricio Poblete Board Seat 11. · Conduct Nomination, secondment and voting Chair and Vice-chairs election on-line (Chair Decision) · Cancellation and limitation of ccNSO related sessions ICANN67. 4. ccPDP3 a. Part 1 : ccPDP3-Retirement – Update Policy language almost finalised. b. Part 2 : ccPDP3-Review Mechanism – Update Council appointed the members recently. Many members from ccPDP3-RET also wish to join ccPDP3-RM. First meeting will be mostly of an administrative nature. We conducted a webinar for GAC members (23 attendees) and invites were sent to GNSO, ALAC, GAC. We now have 3 volunteers from the GAC. 1 participant from the ALAC. Chair to be nominated by the Group, who will then be appointed by the Council. Rules of engagement to be revised as well. 5. IDN ccTLD related work items (ccPDP4): Progress draft Issue report Draft issue report was finalised and was sent to ICANN general council’s office to seek their required opinion. See annex B of the ICANN bylaws. Are the topics within the scope of ICANN’s mission and the ccNSO? Is it a lasting value? Does it add value? No issues there, it replaces ccPDP2. Expected that Council will be able to vote on this at its April meeting. 6. Update ECA & CSC a. ECA Stephen Deerhake: * IANA budget - no petitions received from any of the SO/ACs. * ECA confirmed Patricio’s election to Board Seat 11 b. CSC Alejandra Reynoso: Month February. SLA met at 100%. Amendment of SLA ccTLD creation-transfer process: sent to ccNSO and GNSO Councils for approval. 7. ccNSO Chair Election Normally chairs and vice-chairs and roles among councillors distributed during 1st face to face meeting of the year. New process had to be invented, due to ICANN67 taking place as a Virtual meeting. Council members were asked for nominations in advance, timeline also foresaw time for a voting. Katrina hands over the chairmanship for agenda item 7 to Alejandra, as acting vice-chair. Appointment Katrina Sataki as chair. Move? Stephen Second? Pablo Comments or questions? None Any objections? None Abstentions? None Approved. Katrina: thanks for supporting me. My last year on the Council. Rewarding experience. I will make sure that we have a written knowledge base. 8. ccNSO Vice-Chairs election Currently: Alejandra and Byron. Their term ends after ICANN67. Byron mentioned some years ago that he wanted to step down. We convinced him to stay on board, but now his term ends. Thanks for service, experience and guidance to Byron. Vice chairs and chairs need to be from different regions. Nominated are Alejandra Reynoso and Pablo Rodriguez. Move? Second? Stephen Questions or comments? None Alejandra accepts to stand as Vice Chair. Pablo as well. Objections? None Abstentions? None All in favour. 9. Roles and responsibilities Councillors Overview displayed in the zoom room. * Triage committee: Laura, Nick, Jordan agreed to continue on this committee * Travel fund committee: Laura, Biyi and Alejandra agreed to continue on this committee * ccNSO membership oversight: Souleymane Oumtanaga * ECA: Stephen Deerhake would like to continue another year. Would like to pass on his knowledge to possible successor. Either Rejection Action Process Manager, or Rejection Action Review Manager to be involved more, as suggested by Katrina * Liaison to ALAC: term limits were introduced. To be taken off line, on mailing list * ALAC-ccNSO agenda setting committee. * ccNSO-GAC agenda setting committee. Giovanni agrees to continue * ccNSO NomCom: Annebeth * Rejection Action Process Manager: Pablo. Alternate Demi. * Rejection Action Petition Review Committee Pablo with Demi as alternate. 2 members: Young-eum, Ajay * Approval action process manager: Abdalla continues * Council liaison to WG. Stephen wishes to continue in Tech WG and CCWG AP. Alejandra continues as MPC liaison * COP Selection Committee: Alejandra, Laura, Biyi all willing to continue. * CSC Selection Committee: Katrina, Margarita, Pablo, Souleymane. Hiro will step down, Jian is no longer with Council anymore. Marie- Noemie agrees to step in. Replacement for Hiro? Ai-Chin nominated by Hiro. Ai-Chin agrees * Fellowship Selection Committee: Pablo currently has this role. 2 to 3 meetings when there is a selection due. Not an exorbitant amount of work. We can help to bring new blood into icann. Pablo continues. Revised table to be sent to ccNSO Council for final approval Hiro: Oversight committee for ccPDP4. I am a member. Bart: 1 council member per region, 1 NomCom appointed Councillor. To be added to this overview for a structural basis. Their work is done, latest in April. 10. Update liaisons a. Update ALAC Liaison (written update) b. Update GNSO Liaison (written update) 11. Meetings a. Process for meeting cancellation. ICANN67: all sessions cancelled. Too little time to convert our planned sessions into something that could work during the Virtual Community Forum. Katrina participated in the public forum and some other sessions. Talked to others as well. Value of the virtual meeting depends on the time and effort put into preparing the virtual sessions. Cannot be run the same way as the face to face meetings. E.g. during the public forum, reading from a paper is even more challenging when the meeting is remote only. Not clear yet what will happen to ICANN68. We need to think about having a Virtual Policy Forum. Peter Van Roste (CENTR): attended a few of the larger ICANN67 sessions. They get the basics done. Give a forum for people to speak up. ALAC session had a quiz. ICANN succeeded in making this experience useful. Deserve congratulations from the community, to do this in a short amount of time. Observation that there is still a bit on the agenda that are simple downloads of info. E.g. working group updates, committee, registries. Would it make sense to make those better? Have an abbreviated version of the members meeting? Did we miss an opportunity? Alejandra: Sounds easy to say to move from f2f to remote. MPC tries to improve the engagement and interaction within the room. It was ambitious to say, we move forward anyway with a reduced schedule. Participants from all over the world. Time was too short to convert to a virtual-only format. Peter VR: Just an observation. We often find ourselves in a deadlock. People need to be in the room for it to be interactive. Simple download of info sessions can be moved to a different platform Katrina: Comments regarding the process itself? Which sessions are a must-have? Discussion with Council, community, WG/C chairs? How can we be more prepared to act in a similar situation in the future? Peter: CENTR will work with more than 2 categories. Need to have / those that are not impacted quality-wise by having them remotely. Giovanni:I believe we followed the right process for the ccNSO meeting when it comes with dealing with this kind of contingencies . Demi and Laura agree. I think we are mixing the meeting content with the process to rescheduling/postponing/moving a meeting to a virtual environment. We should focus on the process. the rest is for the meeting programming committee to decide Pablo:Virtual meetings when we need to make a decision and separation with knowledge transfer. Katrina:MPC to look into how they can be better prepared for similar scenarios in the future. Alejandra:We had a great agenda. Can be adjusted to a virtual meeting if needed. Maybe we should ask the MPC to consider preparing an agenda for a virtual meeting, and let possible presenters know this is likely to happen. Jordan agrees Katrina: Consider not having a 2-day ccNSO members meeting Ajay Data: UASG sessions at ICANN67 were held virtually. Shorter face to face meeting, longer virtual meeting? b. Next Council Meetings · 16 April 2020 – 12:00 UTC. NEW time: 18 UTC · 21 May 2020 – 18:00 UTC · June @ICANN68 · 20 August 2020 – 12:00 UTC · 17 September 2020 – 18:00 UTC · October @ICANN69 · 19 November 2020 – 12:00 UTC · 17 December 2020 – 18:00 UTC 12. AOB Stephen: Rethink the meeting schedule. Rotate between noon and 18 UTC. consider scheduling the meeting at a 6h rotation Katrina: there is a table with the timezones for all councillors. We chose those meetings, to have the least impact on the councillors. To ensure we meet the quorum requirements. 00UTC has huge impact on both african and european councillors. Jordan: this is the 3rd meeting in a row at 12 utc. Everyone should suffer sometimes. Katrina: proposes to re-send the table to the mailing list and have a discussion online. April meeting will be held at 18 UTC, which is 3 am for Young-eum Pablo: LACTLD celebrated a workshop on illegal content on the internet. 5&6 March in Cancun, fantastic event. Encourages other ROs to engage in similar events 13. Thank you and Welcome Thank you to Hiro for his 16 years of service on the ccNSO Council. His seat will be taken by Ai-Chin: welcome on board! Young-eum: appreciation to Hiro. Sorry that we cannot give him a proper thanks in person. Hiro: deep thanks, thank you for the nice words. Memories since the launch in 2004. ccNSO grew in terms of members, and in terms of content. Thanks to colleagues, current and past. 2 reasons for not running another term: for 6 years, he was looking for new blood. 2 candidates from AP region stepped forward, glad to have Ai-Chin as a capable replacement onboard. JPRS runs a root server and .jp. Hiro transferred from ccTLD manager to root server operator role. (SSAC). Kindly keep inviting me to your parties! Maria (Ria) leaves the ccNSO Secretariat, but will remain with ICANN org. Thanks to Ria. Claudia will join the ccNSO team and welcome Claudia. 14. Closure Thank you all. This call was rather formal. Keep joining us for future council meetings. Best regards, Joke Braeken ccNSO Policy Advisor joke.braeken@icann.org<mailto:joke.braeken@icann.org> Follow @ccNSO on Twitter: https://twitter.com/ccNSO Follow the ccNSO on Facebook: https://www.facebook.com/ccnso/ http://ccnso.icann.org