Dear all, Please find included the draft agenda and resolutions, Background material to follow Kind regards, Bart ---------- DRAFT AGENDA & RESOLUTIONS ccNSO Council meeting 223 Thursday, 20 November 2025 | noon UTC Table of contents Background and supporting documents. 1<applewebdata://FF365862-9B26-4B10-A402-349188226624#_Toc213947695> Agenda. 3<applewebdata://FF365862-9B26-4B10-A402-349188226624#_Toc213947696> ADMINISTRATIVE MATTERS.. 3<applewebdata://FF365862-9B26-4B10-A402-349188226624#_Toc213947697> 1. Welcome. 3<applewebdata://FF365862-9B26-4B10-A402-349188226624#_Toc213947698> 2. Relevant Correspondence. 3<applewebdata://FF365862-9B26-4B10-A402-349188226624#_Toc213947699> 3. Minutes & Action Items. 3<applewebdata://FF365862-9B26-4B10-A402-349188226624#_Toc213947700> 4. Intermeeting Council Decisions (since meeting 222, October 2025) 4<applewebdata://FF365862-9B26-4B10-A402-349188226624#_Toc213947701> 5. Intermeeting Decisions Triage Committee since Council meeting 222. 4<applewebdata://FF365862-9B26-4B10-A402-349188226624#_Toc213947702> UPDATES. 4<applewebdata://FF365862-9B26-4B10-A402-349188226624#_Toc213947703> 6. Update ECA & CSC (written updates) 4<applewebdata://FF365862-9B26-4B10-A402-349188226624#_Toc213947704> 7. Update Working Groups (written updates) 4<applewebdata://FF365862-9B26-4B10-A402-349188226624#_Toc213947705> 8. Update Liaisons (written updates) 5<applewebdata://FF365862-9B26-4B10-A402-349188226624#_Toc213947706> 9. Progress Board Consideration ccPDP4-IDN.. 5<applewebdata://FF365862-9B26-4B10-A402-349188226624#_Toc213947707> 10. Progress Review of Reviews. 5<applewebdata://FF365862-9B26-4B10-A402-349188226624#_Toc213947708> 11. Progress “How we meet” CCG.. 5<applewebdata://FF365862-9B26-4B10-A402-349188226624#_Toc213947709> 12. Update Chair, Vice-chairs, Councillors, Regional Organisations and Secretariat 5<applewebdata://FF365862-9B26-4B10-A402-349188226624#_Toc213947710> ADMINISTRATIVE MATTERS & DECISIONS.. 5<applewebdata://FF365862-9B26-4B10-A402-349188226624#_Toc213947711> 13. Adoption Nomination process Board seat 11 Report 5<applewebdata://FF365862-9B26-4B10-A402-349188226624#_Toc213947712> 15. Appointment members, or chairs/vice chairs to committees or working groups, if any 6<applewebdata://FF365862-9B26-4B10-A402-349188226624#_Toc213947713> 16. Review Bylaw change Playbook. 7<applewebdata://FF365862-9B26-4B10-A402-349188226624#_Toc213947714> For discussion and decision. 7<applewebdata://FF365862-9B26-4B10-A402-349188226624#_Toc213947715> SUBSTANTIVE MATTERS & DECISIONS.. 7<applewebdata://FF365862-9B26-4B10-A402-349188226624#_Toc213947716> 17. Any Other Business (AOB) 7<applewebdata://FF365862-9B26-4B10-A402-349188226624#_Toc213947717> 18. Next Council Meetings. 7<applewebdata://FF365862-9B26-4B10-A402-349188226624#_Toc213947718> 19. Adjourn. 7<applewebdata://FF365862-9B26-4B10-A402-349188226624#_Toc213947719> Background and supporting documents * Council workspace for this meeting: * ccNSO correspondence: statements and responses: https://ccnso.icann.org/en/about/statements.htm Agenda ADMINISTRATIVE MATTERS 1. Welcome a. SOI updates Consult the <https://ccnso.icann.org/en/about/ccnso-internal-procedure-general-soi-coi-21...> ccNSO SOI Guideline<https://ccnso.icann.org/en/about/ccnso-internal-procedure-general-soi-coi-21...> Complete the SOI <https://docs.google.com/forms/d/e/1FAIpQLSfRpehiCw2ty2PYRiaPG0K3lZSKk9LrLPQe...> template<https://docs.google.com/forms/d/e/1FAIpQLSfRpehiCw2ty2PYRiaPG0K3lZSKk9LrLPQe...> Check the ccNSO <https://community.icann.org/x/doAFEg> Statements of Interest<https://community.icann.org/x/doAFEg> b. Meeting quorum 2. Relevant Correspondence 3. Minutes & Action Items a. Minutes Meeting 222 Circulated to the Council mailing list on [insert date]. b. Action Items: ● Action item 222-01 The ccNSO Secretariat is requested to schedule a call for volunteers for a small group to review the Bylaw Change Playbook and prepare a response to be adopted by the Council at Meeting 223 in November (See agenda item 16) ● Action item 222-02 The ccNSO Secretariat is requested to create a joint tracker in a google doc for all SO/ACs to add any pending requested items to the Board. (Pending, awaiting clarification and confirmation by other SO/AC) ● Action item 222-03 Following the conclusion of the candidate Q&A, the Nomination Process Manager is requested to prepare the Nomination Process report for discussion by Council at meeting 223.(Completed, see item 13) ● Action item 222-04 The Council Election Process Manager is requested to launch a call for nominations for one seat on the ccNSO Council, for the African region.(Completed) ● Action item 222-05 The ccNSO Secretariat is requested to publish the updated ccNSO FY26-27 Portfolio of Activities and quarterly overview (Pending, awaits launch of new website). ● Action item 222-06 The ccNSO Chair is requested to inform the RySG and CSC about the adoption by ccNSO of the changes to the CSC Charter. The secretariat is requested to inform ICANN legal and other relevant ICANN staff, and publish this resolution (Completed). ● Action item 222-07 The secretariat is requested to publish the updated overview of the policies, guidance and practices for ccTLDs, and to archive the previous version. The secretariat is also requested to publish this resolution regarding the adoption of the updated overview. (Pending, awaits launch of new website). ● Action item 222-08 The secretariat is requested to inform the leadership teams of the various working groups and committees and persons appointed, of appointments and enable their participation in the respective teams. This also includes the nominees for the 2026 ICANN leadership Program. (Completed) ● Action item 222-09 The ccNSO Secretariat is requested to launch calls for volunteers for the SOPC, IANA Whois Accuracy Study Group and RZERC.(Completed). 4. Intermeeting Council Decisions (since meeting 222, October 2025) None 5. Intermeeting Decisions Triage Committee since Council meeting 222 None UPDATES Written updates - if any - are published on the wiki space for this meeting. 6. Update ECA & CSC (written updates) 7. Update Working Groups (written updates) a. ccPDP4-IDN (Dormant) b. DASC c. GRC d. IGLC e. MPC f. OMC g. SOPC h. Tech WG i. TLD-OPS SC j. Triage Committee (reported) k. UAC l. CIP-CCG m. Planning Prioritization Process group n. RZERC o. RSS GWG p. CCG Review of Reviews (item 11) 8. Update Liaisons (written updates) a. Update ccNSO Liaison to ALAC b. Update ccNSO Liaison to GNSO Council 9. Progress Board Consideration ccPDP4-IDN Informational No update since meeting 222 10. Progress Review of Reviews Informational Background ICANN's bylaws require periodic reviews of its supporting organizations, advisory committees, and other structures to ensure accountability and effectiveness. Past reviews have faced institutional lethargy, missed deadlines, and a failure to fully implement recommendations before the next review cycle begins. The current effort, formally initiated in May 2025 with a proposed Cross-Community Group (RoR CCG), seeks to break this cycle by addressing the procedural challenges within the review process itself. 11. Progress “How we meet” CCG No update since Council meeting 222 12. Update Chair, Vice-chairs, Councillors, Regional Organisations and Secretariat ADMINISTRATIVE MATTERS & DECISIONS 13. Adoption Nomination process Board seat 11 Report For discussion and decision Background The current term of Patricio Poblete, the ccNSO-nominated Director for ICANN Board Seat 11, will conclude at the ICANN87 Annual General Meeting in October 2026. To ensure sufficient time for due diligence and the bylaw requirements regarding appointments, the Council initiated the nomination process in July 2025. This timeline allows the community to engage with the candidate during a Question-and-Answer session at the ICANN84 Annual General Meeting in Dublin. Patricio Poblete was duly nominated, seconded, and accepted his nomination before the deadline, in full compliance with the applicable rules. In accordance with ccNSO Council decision 219-02, an election is not required when only one candidate is nominated. Draft Resolution Decision The ccNSO Council adopts the Board seat 11 Nomination Process report as proposed, including its recommendations, and formally nominates Patricio Poblete - the selected candidate - as outlined in Section 10.3(i) of the ICANN Bylaws. With this adoption, the Board Seat 11 Nomination Process is now closed. The Council congratulates Patricio on his nomination. The ccNSO Guidelines Review Committee (GRC) is requested to review the Board Nomination Process Guideline, taking into account the recommendations from the Nomination Process Manager. The secretariat is requested to publish this resolution as soon as possible and inform the GRC. The ccNSO Chair is requested to inform the Empowered Community Administration (ECA) and ICANN's Secretary of the nomination results. This decision takes effect upon publication of the resolution. 14. Progress Council selection process a. Update on election process The ccNSO Council has five seats whose current three-year terms will expire in March 2026.The announcement regarding a Call for Nominations to fill these upcoming vacancies was posted on the ccNSO website and shared on the ccNSO members and Council mailing lists. The Nomination period opened on Tuesday, 9 September 2025, 00:01 UTC and closed on Tuesday, 30 September 2025, 23:59 UTC. The deadline for the nominees to accept their nomination and accept all required materials was Friday, 10 October 2025 (23:59 UTC). If there are more candidates than seats in a region, an election will be held from 13–27 November 2025. A Q&A session for candidates will take place 29 October 2025, 14:00-15:00 UTC at ICANN84. Current status - the following candidates have accepted their nomination: AP region - Boyoung Kim and Sami Mohamed Ali EU region - Chris Disspain LAC region - Alejandra Reynoso NA region - Charles Noir b. Update call for Nomination African region Informational 15. Appointment members, or chairs/vice chairs to committees or working groups, if any The Council needs to agree on appointment of various persons to external groups. * ccNSO Nominees to various external groups (https://docs.google.com/spreadsheets/d/1NdPoBTmQUVlPhMy1PsoZr6rUxUxHzRDQ/edi...) The secretariat is requested to inform the leadership teams of the various working groups and committees and persons appointed, and enable their participation in the respective teams. Draft resolution Decision The ccNSO Council appoints the following people to the respective roles as specified: * Members of the following committees, study groups or working groups: * Kristian Ørmen (.se), member of DASC * Hsuping Tang (.tw), member of DASC * Siphokazi Simandla (.za), member of IGLC This resolution becomes effective upon publication. 16. Review Bylaw change Playbook For discussion and decision SUBSTANTIVE MATTERS & DECISIONS None 17. Any Other Business (AOB) 18. Next Council Meetings ● 18 December 2025 | 18:00 UTC, Meeting 224 ● 22 January 2026 | 12:00 UTC, Meeting 225 ● 19 February 2026 | 21:00 UTC, Meeting 226 ● 12 March 2026 | ICANN85 - Mumbai, Meeting 227 ● 16 April 2026 | 12:00 UTC, Meeting 228 ● 21 May 2026 | 18:00 UTC, Meeting 229 ● 11 June 2026 | ICANN86, Meeting 230 ● 16 July 2026 | 12:00 UTC, Meeting 231 ● 13 August 2026 | 21:00 UTC, Meeting 232 ● 17 September 2026 | 12:00 UTC, Meeting 233 ● 22 October 2026 | ICANN87, Meeting 234 ● 19 November 2026 | 18:00 UTC, Meeting 235 ● 17 December 2026 | 12:00 UTC, Meeting 236 19. Adjourn