Dear all Please find included the draft agenda for upcoming Council call and related background material Kind regards, Bart Draft Agenda ccNSO Council Meeting 166 20 October 2020 12.30 UTC 1. Welcome and roll call 1. Minutes & Action Items * Minutes Meeting 165, circulated 14 October 2020 * Action items and To-do’s, if any 1. Intermeeting decisions (since 17 September 2020) * Confirmation ending membership former ccTLD Manager .co * Approval membership Ministry of Information and Communications Technologies (MinTIC) of Columbia as member of the ccNSO * Council approval Triage recommendation on meeting strategy survey ( see also item 6): 1. Secretariat to forward Goeran's blog post to the relevant lists 2. Secretariat to find out what the questions in the survey to the SO/AC chairs look like, and invite feedback from the ccNSO members and broader ccTLD community on those questions 3. Make sure ccNSO Council is aware of the topic and upcoming session at ICANN69, since it related to the topic selected by the ccNSO Council for its joint meeting with the ICANN BoD. All actions are completed. The survey was already shared on the ccNSO mailing lists. 1. ccPDP 3 * Part 1 Retirement – Update Informational and discussion next steps After reviewing public comments, the proposed policy will not change. WG is finalizing documentation and agreed to request the Council to carve out Part 1 and start formal decision-making process on proposed policy as soon as possible. * Part 2 Review Mechanism –Update Informational: update on progress to date, also in relation to the current timeline. 1. IDN ccTLD related work items (ccPDP4) Update: Inform Council on progress to date. 1. ccNSO response on meeting Strategy Survey Background: ICANN is seeking input & feed-back from the broader community including the ccNSO (members & Council) on the meeting strategy going forward. For decision: The Council and individual members will be asked to fill in the survey. The timeline as proposed by ICANN: · 19 October - ICANN69 Session: Board/Community Focus on ICANN Meetings · 5 November (two weeks after ICANN69) – Deadline for individual responses (to be submitted via the specific (see background note) · 9 November - Results of individual responses (collected via specific link created for each group) shared with SO/AC Chairs, to assist with preparing a consolidated single response for their SO or AC · 23 November - Deadline for SO/AC Chairs to finalize consolidated feedback responses for their respective groups · 14 December – ICANN org to send draft report to SO/AC Chairs for feedback · January 2021 – ICANN org to revise report based on SO/AC Chairs’ feedback · January 2021 - Report submitted to the Board 1. Update Selecting members for the Community Representatives Group, which will select the Independent Review Process (IRP) Standing Panel Background: ICANN has proposed Terms of Reference (ToR) for the Community Representatives Group, which will select the Independent Review Process (IRP) Standing Panel. The goal is that the group the Group will be kept small, comprise of an odd number (at least 7, but not more than 15, members), be as diverse as is feasible, and possess certain skillsets in the aggregate. The ToR also notes that the Group will seek to act by consensus, select its own Chair, and maintain confidentiality of its deliberations while maintaining as much transparency as is practicable (e.g. publication of the final ToR, the Group members’ Statements of Interest and other relevant documents). The ccNSO is now asked to launch a call for Expression of Interest as soon as possible 1. Update Council Election process Update by Council election process Manager 1. Current status Implementation WS 2 Accountability and ccNSO review Informational and for discussion Expected next steps regarding implementation of ccNSO review 1. Implementation plan results Council workshop October 2019 and June 2020 Overview and suggestion for implementation of results of the Council Workshops Background: at its meeting in August the Council agreed on following actions to enhance the capabilities of the ccNSO to address the opportunities and threats of the changing environment: 1. Increase the level of interest (in ccNSO in general and its meetings) and number of volunteers and participants (in WGs, Committees and as Councillors) (recommendation 2a, 2b and 5 ccNSO review). This is to be achieved by increasing the targeted outreach and engagement efforts. The Council should create a standing committee which is tasked to develop and maintain an outreach framework/strategy and oversee all outreach and engagement efforts (recommendations WS 2 and Review) currently undertaken by the ccNSO Council, secretariat and WGs. Such a framework should include the organization of introductory and informative webinars prior to public meetings, evolution of the ccNSO newsletter etc. Goal is to lower barriers to participation in attending meetings and participation in working groups and committees and to become a Councillor. 2. Instrumental to increase and maintain interest and particpation in the ccNSO are: o The re-design and re-tooling of the ccNSO Website (recommendation 11 Review, Council Workshop ICANN66 and 68). This website is in use “as is” since December 2010. The website structure needs to improve to allow better access to information and searchability. Tools need to be available for easier maintenance and enable more and easier updating. The “look and feel” needs to be more appealing and up to date. o Real-time scribing of ccNSO Members Day and Tech Day meetings would support and maintain high level of interest in ccNSO and ccNSO related meetings (recommendation review # ) . 1. Next steps Council Workshop September 2020 1. Amendment of Article 10 ICANN Bylaws to include IDNccTLDs in the ccNSO Questions and Comments on proposed changes Informational and for discussion and decision on next steps 1. Update ECA & CSC * ECA * CSC 1. Update Chair, Vice-Chairs, Councillors, RO’s and Secretariat 1. Update WG: taken from the meeting 1. Update liaisons * Update ALAC Liaison (written update to folow) * Update GNSO Liaison (written update to follow) 1. Meetings Next Council Meetings * November 19 – 12:00 UTC * December 17 – 18:00 UTC 1. AOB 1. Thank You and Welcome 1. Closure regular meeting Extraordinary Council meeting directly following the regularCouncil meeting Board Seat 12 Nomination Process 2021 This meeting is closed, and will be chaired by Byron Holland 1. Update Board Seat 12 Nomination Process 2. Discussion state-of-affairs