Dear all, As a friendly reminder, if any of you has any questions remarks, comments, please respond to the list. Thank you and kind regards, Bart From: Bart Boswinkel <bart.boswinkel@icann.org<mailto:bart.boswinkel@icann.org>> Date: Friday, June 21, 2013 2:33 PM To: "ccnso-council@icann.org<mailto:ccnso-council@icann.org>" <ccnso-council@icann.org<mailto:ccnso-council@icann.org>> Subject: Timeline second and final round of voting IDN ccPDP Dear all, Following the failure to pass the threshold of at least 50% of the members vote, the members have to vote again. In order to set-up the voting, you will need to approve the timeline for the PDP vote. Please mail to the list if you have any objections to the proposed Timeline, no later then Thursday 27 June 2013. Timeline Second round of voting 1. Announce the next round of voting 28 June 2013 2. Voting will take place from 24 July – 17 August Realizing the voting is in the middle of the holiday season in Northern Hemisphere, it is however close to the Durban meeting, which will be used to review the voting process etc. This timeline would allow the Council to approve the Board report at its meeting on 20 August, within the time designated in Annex B of the Bylaws. In order to improve the participation in the second, there will be a session at the members meeting in Durban (time TBD) to review the voting process, engage membership present in voting and improve outreach to members in the specific regions to engage them in the voting. In addition, the call for volunteers for the quorum study group will go out after the session on the voting. Requirement next round of voting The requirements for the next round of voting are: 1. At least 30 day notice period before the next round of voting commences. If the note from 12 June is considered such a notice, it implies we next round of voting has to start on Friday 12 July 2013. 2. The vote of the members shall be electronic and shall be lodged over such a time as designated in the PDP Timeline ( to be approved by the Council, as it is currently not included), and shall be at least 21 days. As a result the second, final voting will close at its earliest 2 August. 3. The Bylaw language on quorum for the second round is unclear. The first Council meeting after the Durban meeting is 20 August, at which time the Board report could be approved, without resorting to email vote. I think, that Byron's suggestion to try to organize a vote during the Durban meeting will not meet the Bylaw requirements ( specifically 3 weeks duration of voting, and that every member shall be given the opportunity to vote) Kind regards, Bart Annex B section 13 and 14 ICANN Bylaws ------------------------------------------------ 13. Members Vote Following the submission of the Members Report and within the time designated by the PDP Time Line, the ccNSO members shall be given an opportunity to vote on the Council Recommendation. The vote of members shall be electronic and members' votes shall be lodged over such a period of time as designated in the PDP Time Line (at least 21 days long). In the event that at least 50% of the ccNSO members lodge votes within the voting period, the resulting vote will be be employed without further process. In the event that fewer than 50% of the ccNSO members lodge votes in the first round of voting, the first round will not be employed and the results of a final, second round of voting, conducted after at least thirty days notice to the ccNSO members, will be employed if at least 50% of the ccNSO members lodge votes. In the event that more than 66% of the votes received at the end of the voting period shall be in favor of the Council Recommendation, then the recommendation shall be conveyed to the Board in accordance with Item 14 below as the ccNSO Recommendation. 14. Board Report The Issue Manager shall within seven days after a ccNSO Recommendation being made in accordance with Item 13 incorporate the ccNSO Recommendation into a report to be approved by the Council and then to be submitted to the Board (the "Board Report"). The Board Report must contain at least the following: a. A clear statement of the ccNSO recommendation; b. The Final Report submitted to the Council; and c. the Members' Report.