Dear All Please find attached the latest agenda for our members meeting in Hyderabad. Best regards, Alejandra *Registro de Dominios .gt* -- Universidad del Valle de Guatemala. 18 Ave. 11-95. Z. 15. V.H. III. Edificio *J*. Oficina *204*. *Tels:* *+502.23688564* y *+502.23688565* * <http://www.gt/> ** <https://www.facebook.com/DominiosGT> <https://twitter.com/DominiosGT> ** <https://plus.google.com/u/0/107159401057178225886/posts> <http://www.linkedin.com/company/registro-de-dominios-gt>* On Fri, Oct 14, 2016 at 1:13 AM, Joke Braeken <joke.braeken@icann.org> wrote:
Dear all,
Please find below the notes taken during the Council call on 13 October at 21 UTC.
Best regards,
Joke Braeken
*Apologies*: Ching Chiao, Hiro Hotta (Demi TBD), Nigel Roberts
*NOTES*
*1) **Welcome and Apologies*
1st council meeting post-transition
*2) **Update ICANN ombudsman*
Herb Waye welcomed to the meeting.
Took over as ombudsman in July. Doing a round: leadership and council calls. Main focus: building lines of communication with leadership within the community. Expected standards of behaviour will be promoted.
Q by Byron. How do you address the fact that it is a culturally diverse organisation? Rules and guidelines as "one-size-fits-all"?
Herb: leadership within this organisation needs to focus on how to conduct business in such a diverse community.
*3) **Minutes and Actions*
minutes from the 1 September council meeting are published, and all action items are completed
*4) **Overview inter-meeting Council decisions*
overview displayed in AC room.
*5) **IANA Stewardship transition and CCWG –Accountability *
*5.1 Update CCWG-Accountability WS 2*
update by Becky
the work on the various work streams is proceeding. some are more active than others. Staff papers have been prepared for all of them.
F2F meeting in Hyderabad used for discussing WS2 issues.
*5.2 Closure of the CWG-Stewardship*
Letter by co-chairs CWG-stewardship
We can consider this closed. draft resolution with background information.
Movers? Stephen
Seconders? Alejandra
Comments?
Against? no
Abstain? no
All in favour
*5.3 Closure of ccNSO Committees*
• Closure of ISTACC
mailing list + group to be closed
Was dealing with coordination of effort by ccTLDs during their participation in the transition.
Proposal to close the group.
Move? Peter
Second? Byron
Comments? none
Against? no
Abstain? no
All in favour
* Closure of ISTC
ISTP (other name, same group)
mailing list + group to be closed
Move? Byron
Second? Peter
Questions? none
Against? no
Abstain? no
All in favour
*5.4 Change of charter ccTLDWorld email list *
aim: ccTLD community is informed on ongoing transition and accountability work, regardless of membership to ccNSO.
Byron to share plans on CSC.
Had its first conference call. From time to time, it could be used. e.g. relevant outputs of the CSC to be shared on this list.
Peter Vergote: As this is a well established mailing list I'm defintely in favor to keep on using it to inform all ccTLD managers on post transition items and certainly to report on CSC
Alejandra grees.
Stephen Deerhake: I concur with Byron. Very useful to have, and if the ECA ever is called into action, it will be very useful to be able to explain to the non-ICANN active ccTLD community what is going on...
Consult with community in Hyderabad on this. The Secretariat and GRC could come up with draft charter to be presented to ccTLD managers in Hyderabad.
*6) **Adoption ccNSO Guidelines *
** ccNSO Guideline: Special Review teams *
prepared by GRC.
hot topic. if the ccNSO decides to participate in a review, this guideline describes selection and appointment of members to the review team.
Q by Debbie. affiliation of a person with a ccTLD. Elegibility clause.
Katrina: max number of members on a review team is 21. there are 7 SO/ACs. 3 members per SO/AC some communities decide not to participate, or appoint less people.
If so, then the community leaders need to decide. Each SO/AC may appoint up to 7. That pool may be used to select members to fill the missing seats.
Q by Debbie on point 4.3 of the guideline. if a candidate does not meet the selection criteria.
Process? All councilors need to agree? Collected view, if 1 councilor does not agree?
Bart: better to phrase it differently. “If a majority of the councilors eligible to nominate... “
To be decided upon via an e-mail vote. Concerns to be shared via council list. Then the guideline can be in place prior to the next call for volunteers.
*7) **CWG Auction Proceeds, Adoption charter CWG Auction Proceeds and call for volunteers*
We were supposed to adopt the charter. But the GNSO is doing some fine-tuning. To be adopted probably at the F2F meeting. We will probably be asked to appoint a co-chair. This is something we need to think about, whether we want this.
*8) **Follow-up ccNSO Council Accountability discussion.*
In Helsinki the results of the survey were shared. Main points of the discussion that followed:
- validity of the survey
- suggestions for improvement on accountability and transparency
Example: Appointment of members to RZERC. Currently we have 17 councillors and only 9 voted after several reminders. This is part of our accountability.
Call for nomination to ICANN Board seat 11. Seasonal discussion? Identify the root of these comments. Has the council ignored these requests to communicate? Did we fail to communicate? Apparently our discussions are not transparent to the community.
Proposed during the GRC WG session earlier this week: Also non-members of the GRC can contribute.
Affiliation of councilor/board members/appointed members to review teams and WGs. Some concerns can be easily addressed, some require changes to the bylaws.
What we will do: publish draft agenda on council wiki, and advertise it more actively on social media.
Send out notification to mailing list too, so that the community knows which issues are going to be addressed. Will allow us to gather early inputs.
Questions? Suggestions?
Discussion during the accountability session in Hyderabad. Be prepared.
Debbie: excellent comments you sent to the mailing list Katrina. Exactly what was needed.
*9) **Follow-up FoI Advisory Team *
2 more council members needed to take over the work from Becky and Keith. Are you willing to step forward?
Becky remains, and Stephen volunteered too.
*10)** Hyderabad meeting preparation*
*10.1 Update ccNSO meeting days/ Programme WG (Alejandra Reynoso)*
8 HIT have been selected. Similar to Helsinki, HIT are inter-community topics.
SAT: “how to do outreach within each SO/AC” (by ccNSO), “mitigation abuse gTLDs”, “whois related activities”
SUN: “public interest within ICANN remit” (Same time as Q&A with ICANN council and board nominees)
MON: early start due to joint meeting with ICANN Board at 08:30.
HIT on “Transparency on legal advice given to ICANN”, by Jay Daley (.nz).
Council meeting conflicts with HIT on "underserved regions".
At 18:30 on Monday, the last HIT will start: “internet governance.”
*10.2 WG meetings (Kimberley)*
overview to be shared by e-mail on 14 October.
*10.3 Meeting with GAC and Board*
· *Meeting with GAC, Sunday 6 November 12.00-12.30 with potential to overrun.*
Topics to be discussed:
- EPSRP final report
- closure CWG-UCTN
- PDP
· *Meeting with Board, Monday 7 November 08.30 –09.30 am local time*
Topics to be discussed:
- transition. what is needed to make it work
- how to advance trust and confidence in what they do?
- selection ICANN meeting venues
*10.4 Council meetings Hyderabad*
· *Prep meeting, Friday 4 November*
Lunch meeting, prepare for the week
· *Meeting with ALAC, Friday 4 November 17.00 – 18.00 local time*
topics to be defined.
· *Meeting with GNSO, Saturday 5 November 2016, lunch meeting (local time)*
*11) Council Updates*
*11.1 Chair Update*
Board asked ccNSO, with SSAC and GAC, to provide guideance on EPSRP. WG was created. Giovanni Seppia (.eu) as chair. Invited other communities to join. Participants from GAC. SSAC refused to participate, but during the public process they produced an advice not to accept the recommendation of the WG. GAC submitted its support, ALAC and Verisign too.
Now we need to discuss this with GAC and Board, and we need to prepare the final report.
Content of this final report: full description of process, the board request, assessment of the comments received, and recommended course of action for the council.
Guideline travel funding to be updated
Work on IRP was postponed.
1*1.2 Vice-Chair Update*
*11.3 Councilors Update*
*11.4 Regional Organizations Update*
*11.5* * Staff Update, including update ccNSO Council Election and Board Nomination*
*12) Council WG updates*
*12.1 EPSRP Update (written update)*
*12.2 GRC update (Katrina)*
*12.3**CCWG Updates*
*13) Liaison Updates *
*13.1 GNSO Update *
*13.2 ALAC Update *
Congrats to Maureen on her reappointment
*14) Monthly Work plan *
Bart: issue report PDP will be ready by the end of next week
*15) Next meetings*
* 7 November 2016, 17.00 Local (Hyderabad)
* 15 December 2016, 11.00 UTC
* 20 January 2017, 19.00 UTC
*16) AOB*
none
*17) Closure *
Thank you. See you in Hyderabad. See you online prior to that. Thank you, bye!
Joke Braeken
ccNSO Policy Advisor
joke.braeken@icann.org
Follow @ccNSO on Twitter: https://twitter.com/ccNSO
Follow the ccNSO on Facebook: https://www.facebook.com/ccnso/