NOTES | ccNSO Council Extraordinary meeting | Thu, 7 August 2025 (noon UTC) 1. Welcome a. SOI updates Consult the ccNSO SOI Guideline Complete the SOI template Check the ccNSO Statements of Interest No updates b. Meeting quorum Bart: we are quorate 2. Relevant Correspondence a. Draft Charter https://www.icann.org/en/system/files/correspondence/reynoso-to-sinha-30jul2... b. Letter from Tripti to SO/AC Chairs https://www.icann.org/en/system/files/correspondence/sinha-to-soac-chairs-05... 3. Support of Review of Reviews CCG Charter Draft Resolution Decision The ccNSO Council supports the Review of Reviews CCG Charter as shared with Council on 1 August 2025. The secretariat is requested to publish this resolution as soon as possible. The resolution becomes effective 7 days after publication. Alejandra: There was a meeting with the SO/AC leaders. The text draft charter was finalised. Now the groups are reviewing and seeking support from their communities. You mandated Chris, Jordan, Biyi and myself Useful if the full council could approve it. Any comments on the topic? None Chris: obvious when reading Jordan: taking a pause and looking at the EC accountability process. Alejandra took action, and had a charter in record time. Pace lightning fast in terms of icann standards. This is unprecedented. It is great. Applause to Alejandra. Thanks to the support of the Secretariat. Well done. Chris: if it goes wrong, it is Alejandra’s fault! ;-) Alejandra: new standard for icann? Keep up the good work Move? Chris Second? Jordan Comments regarding the resolution? None Only green marks in zoom: approved 4. Procedure to Select Members The ccNSO may propose nominees for CCG in accordance with the ccNSO’s rules and procedures. There is an explicit understanding that there will only be a maximum of two (2) members from each Nominating Group. This implies that if the Council nominates two persons they will become members of the CCG. If Council wants to propose more than two (2) candidates, the final selection will be made by the SOAC Chairs, the ICANN Board Chair and the ICANN President and CEO. Selecting the ccNSO members timely is of the essence. To meet the timeliness in the charter, the CCG will need to be constituted as soon as possible, but definitely the ccNSO and other participating organizations are expected to propose their candidates by 22 August. To meet this deadline our regular selection procedure (which among others, includes a two weeks call for expression of interest) will not work. For that reason the following procedure is proposed, which both ensures transparency, openness and timely appointment of suitable candidates. a. Criteria for Members The Charter as supported includes the following criteria for members to serve on the CCG: The CCG as a whole should have: · Knowledge of performance assessment, audits, and organizational reviews. · Expertise in good governance. · Understanding of performance measurement. · Knowledge of process improvement and review methods. · Understanding of principles of accountability applicable to organizations broadly similar to ICANN. Each of the individual members is expected to: · Have sufficient expertise and understanding of the ICANN reviews to participate in the discussions · Commit to actively participate in the activities of the CCG on an ongoing basis; and · Where appropriate, solicit and communicate the views and concerns of individuals in the group that nominates them. Members do act in their individual capacity and do NOT represent the ccNSO In addition the following criteria are proposed specifically for the ccNSO appointees: · Where relevant support from their employer to serve on the CCG. Based on the timelines, this should be an acknowledgement for at least a year including acknowledgement that travel may be involved). · Commitment to participate actively in the work of the CCG (including willingness to travel when so requested), and in debriefing session with Council leadership · Diversity (geographically, gender) · At least one Councillor, to be able to directly update the Council regularly. No other criteria was proposed. Draft Resolution Decision Under the condition that the resolution to adopt the Charter of the CCG becomes effective on 14 August, the ccNSO Council adopts the criteria as proposed for selection of the ccNSO nominees to the Review of Reviews Cross-Community Group. This resolution becomes effective immediately upon publication. Alejandra: max of 2 members form each nominating group. Criteria listed in the charter. Some specific to us. Any comments or questions? Chris: specific criteria for ccNSO? Alejandra: yes, see Chris: important to understand this will be weekly calls until mid next year. I imagine times will rotate. Diversity is hard with just 2 people. The skillset is most important here. Alejandra: indeed. And also the commitment to the time and intensity Jordan: our registry might nominate someone. Do they have to be on a review group before? Hope not. They need to understand the balance. Alejandra: not mandatory. But have a good understanding is fundamental. To filter out people who recently come to the icann ecosystem. Avoid the learning curve. Move? Jordan Second? Sean Any questions regarding the decision? None All in favour. Only green marks. b. Number of members to select To ensure that the ccNSO selects its candidates, it is suggested that the only two candidates are selected by the Council. These candidates will then become the ccNSO appointed members Draft Resolution Decision The ccNSO Council will select two candidates to serve on the Review of Review CCG. This resolution becomes effective upon publication. Alejandra: We only select 2, or we propose more? Leadership and board and ceo to select the final members Chris: Council best placed to make that decision. We should choose our own 2 people. Move? Chris Second? Wafa Decision to select the 2 candidates. Any questions? None Approved by all c. Selection Committee - Members and Mandate To select the two candidates the following procedure was suggested: · The Council appoints a selection committee of maximum 6 people (preferably from all regions, and one NomCom Appointee) on 7 August, that includes at least one or both vice-chairs. The chair of the Council will not take part as the chair will participate in the final selection procedure, together with the other Chairs. The selection committee should also exclude the Councillors who want to participate in the CCG. · The Councillor(s) who want to participate in the CCG, will put their name forward to the selection committee, through the secretariat. · Other persons, who want to participate will put their name forward to the selection committee as well, through the secretariat. · Individual members of Council, including individual members of the selection committee, may actively solicit community members to express interest in participating in the CCG. · The call for expression of interest is limited to one week, starting 8 August, and closing on 15 August. · The selection committee will meet on 19 August to select the two candidates, preferably by consensus, if necessary by a voting (4 out of 6 majority needed), and if needed multiple rounds, whereby persons receiving least votes will drop off the list of candidates. No other procedure or changes were suggested. Draft Resolution Decision The ccNSO Council adopts the procedure as suggested to select two candidates for the Review of Review CCG. The following Councillors are appointed as members of the selection committee: 1. Jordan Carter, .au 2. Peter Koch, .de 3. Biyi Oladipo, .ng 4. Olga Cavalli, NomCom appointee 5. Everton Rodrigues, .br 6. Sean Copeland, .vi Councillors are requested to actively solicit persons who they believe meet the membership criteria to submit an expression of interest. The selection committee is requested to report on the outcome to Council at the next, regular Council meeting on 21 August. This resolution becomes effective upon publication. Chris: the members of the committee cannot be those who want to be member of the CCG. Alejandra: i cannot be in the selection committee, i will be in the final one with the full slate Biyi: i want to nominate Molehe for the CCG. Molehe: ok, i withdraw. Move? Peter Second? Wafa Questions? None Sean: abstain. Otherwise all in favour d. Timeline The following timeline was proposed to call for expressions of interest to serve on the Review of Review CCG: · Selection committee (max 6 persons, preferably from the 5 regions, including one NOMCOM appointee, and at least one vice-chair) to be appointed on 7 August. · Send a call for expression of interest on 8 August to the Council and community, and individual members of the selection committee may approach candidates · Closure of the call for expression of interest on 15 August · Selection of two members of CCG by the Council selection Committee on 19 August Draft Resolution Decision The ccNSO Council adopts the timeline for the call for expression of interest to serve on the Review of Reviews CCG. The Chair with the secretariat is requested to send out the call for expression of interest, which should include the criteria to serve on the CCG, and the selection method (role of the selection committee). This resolution becomes effective upon publication. Alejandra: one addition, report back to council on 21st Move? Wafa Second? Olga Any questions or comments? None All in favour Alejandra: thanks to all, both the committee and the candidates. 5. Any Other Business (AOB) Byron: I am pleased the ccnso took a lead on this. The ccNSO put fwd the initial doc for the whole community to consider. Well perceived by icann board. This is not a trivial task, with significant workload. Thank you to the volunteers Patricio: I congratulate ccnso leadership. Important role. Direction that will soon yield fruits within the timeframe we have. Willingness from our community to serve here. Looking fwd on what we will get out of this review of reviews. 6. Next Council Meeting 21 August 2025 | 12:00 UTC (Meeting 220) 7. Adjourn Thank you all. Joke Braeken joke.braeken@icann.org<mailto:joke.braeken@icann.org>