Dear all, Please find include the definite agenda and draft resolution (item 12 ) on the agenda, Kind regards, Bart ---- Draft Agenda ccNSO Council Meeting 198 21 September 2023, 18:00 UTC 1. Welcome and roll call Administrative matters 1. Relevant Correspondence (https://ccnso.icann.org/en/about/statements.htm) Letter to Kim Davies in response letter received from him - President of PTI (item 16 below) 1. Minutes & Action Items * Minutes Meeting 197: circulated to Council 3 August 2023 * Action items 197-01: Secretariat requested to publish on the website all decisions as soon as possible. (Completed) 197-02: Inform candidates and TLD Ops Committee of appointments. (Completed) 197-03: Council to review decision process for [certain] appointments – ways to improve and increase collaboration. To be scheduled and discussed post ICANN78 197-04: Secretariat is requested to implement the SOI/COI procedure and report to Council progress. (Ongoing) 197-05: Secretariat is requested to launch the UA Committee call for volunteers. (Completed) 197-06: Chair to respond to Kim Davies letter, stating the Council would discuss the matter further. Completed 197-07: Council ad-hoc team to discuss policy gap analysis, and next steps (whether FoI or PDP) (Volunteers: Sean, Chris, Mohele, Pablo,Nick, Jordan, Stephen and Barrack). (Completed) 197-08: Council to submit comments to GRC regarding Implementation Outline. (Completed) 197-09: Confirm Councillors availability [via email list] for a 12 October 12:00 UTC virtual Council preparatory meeting. (Completed) 1. Intermeeting Decisions (since meeting 197, July 2023) * Response to Kim Davies - Caretaker designation * CSC Member selection * Appointment of CSC member alternate * CSC Full Slate approval * Appointment members to IGLC, UAC * Adoption of the Guideline: Review and update of ccNSO Portfolio of Activities to replace the 2016 Guideline: ccNSO Portfolio of Activities * IFRT2 co-Chair appointment 1. Intermeeting decisions Triage Committee On 4 requests, no further action was needed. Updates 1. Update IDN ccPDP4 (written update) 1. Update ECA & CSC (written update) 1. Update WGs (written updates) * IGLC * GRC * SOPC * OISC (no meetings pending Review, see item 17) * TLD-OPS * DASC * Technical WG * MPC * Universal Acceptance Committee (First meeting 13 September 2023) * IRP Panel selection * CCG WS 2 Implementation * Prioritization Framework group 1. Update liaisons (written updates) * Update ALAC Liaison * Update GNSO Liaison * Update UASG Liaison 1. Update ccNSO Website redesign Informational 1. Update Chair, Vice-Chairs, Councillors, RO’s and Secretariat Administrative Matters & Decisions 1. Adoption Outline ccNSO Policy Implementation Assistance process Both Council and ccNSO membership were consulted. No comments from membership were received. Draft Resolution Background - The GRC has developed an outline for interaction with ICANN on Implementation of ccNSO developed policies. The initial outline was reviewed by some members of staff with experience in implementation of policies developed by the community and following this review the GRC updated the draft. The GRC sought feed-back from Council on proposed outline and after consolidating comments from Councillors feed-back was sought from the ccNSO membership and no comments were received. The GRC Outline ccNSO Policy Implementation Process was submitted to Council on 15 September 2023. Decision - The ccNSO Council adopted the proposed Outline ccNSO Policy Implementation Process - submitted on 15 September 2023, and requests the secretariat to publish the Outline on the appropriate ccNSO Webpage as soon as possible. The secretariat is requested to inform the various ICANN departments, which may become involved in implementation of a ccNSO developed policy, of the Guideline. The Council thanks the GRC and relevant ICANN staff for their diligent work on the Outline and the secretariat is requested to inform the GRC and ICANN staff of the result and thank them for their contributions. Finally, the secretariat is requested to publish this resolution as soon as possible. This resolution becomes effective 7 days after publication. 1. Appointments to WG and Committees This is standing item on the agenda, in event volunteers need to be appointed. 1. Update Council Election and Board Nomination Process. For information * Update Board Nomination process * Update Council Election 1. Update Monitoring ccNSO portfolio of activities (Triage Committee) 1. Progress Implementation SoI/CoI Informational For discussion and Decision, if needed 1. Update ad-hoc Council group: ccTLD caretaker and other policy matters Informational 1. Update OISC review Informational Background- In November 2022 the council adopted the template for review of the OISC and in January 2023 the Council appointed following Councillors as review team of the OISC: * Ai-Chin Lu, * Ali Hadji, * Olga Cavalli, * Nick Wenban-Smith The OISC Review Team had its first meeting recently. 1. Update Councillors 360-review & next Review of process Informational, update process and set dates next round of reviews For discussion 1. Update & review ccNSO appointees to other groups For information and discussion intermediars Background - As part of reviewing the roles and responsibilities of ccNSO appointees to other groups, and as part of the succession planning process agreed upon in Cancun, a small team of Councillors has reviewed the roles of the ccNSO appointees to external groups (as Liaison or otherwise). The Council will be informed about the latest changes and suggestions. Goal is to approve the overview during the ICANN78 Council meeting. 1. ICANN78 For information & discussion * Block Schedule: overview of all sessions * ccNSO 20th Anniversary * ccNSO related meetings (tentative) * Meeting with full Board - 24-Oct at 10:00 local time (60 min) * ICANN’s position on the global digital compact and the WSIS+20 review * Bylaw changes? How to improve the processes? What needs to happen regarding IFRT and CSC review Bylaw change requests. * Progress Holistic Review * Meeting GNSO Council - 22-Oct at 13:15 local time (60 min) Draft agenda: * ICANN and the Global Digital Compact, WSIS+20 discussions * Updates of activities from the ccNSO and the GNSO * Reflections on Bylaws changes Reflections from the ccNSO and the GNSO Councils on how to improve the process, without necessarily targeting specific current bylaw change proposals * Meeting with GAC * Presentation on DASC Survey - 25-Oct morning * ccPDP4 Update? (Proposal is to do virtually) * Virtual Council Prep call - 12-Oct at 12:00 UTC * Workshops 1. Invitation to participate in GRC workshop continuous improvement of the ccNSO (Saturday 21 Oct block 1 and 2)m 2. Closed workshop Date for workshop: 22-Oct at 10:30 local time (90 min) Topic: IANA gap analysis 3. SOPC Workshop (together with chairs of active WGs and Committees) Identify ccNSO priorities in ICANN’s planning. * Thu - Council Meeting 199 1. AOB 1. Next Council Meetings * Meeting 199, October – ICANN 78 TBD * Meeting 200, 16 November – 12:00 UTC * Meeting 201, 21 December – 21:00 UTC 1. Adjourn