NOTES | ccNSO Council Meeting 206 13 June 2024, 11.45-13.00 UTC 1. Welcome and roll call Welcome by Alejandra. Items 4 to 9: skip, take them from the meeting Any AOB? none a. Establish whether meeting is Quorate Claudia: yes b. Update Statement of Interest None For information Guideline<https://ccnso.icann.org/en/about/ccnso-internal-procedure-general-soi-coi-21...> & Template<https://docs.google.com/forms/d/e/1FAIpQLSfRpehiCw2ty2PYRiaPG0K3lZSKk9LrLPQe...> Administrative matters 2. Relevant Correspondence<https://ccnso.icann.org/en/about/statements.htm> None relevant to today’s agenda 3. Minutes & Action Items a. Minutes Meeting 205: Circulated 27 May 2024 Any comments or suggestions regarding the new format? None Can we continue to use it? Green ticks in zoom room b. Action items Comments? None Skip to item 10 4. Intermeeting Decisions (since meeting 205, May2024) a. 204-A Adoption Terms of Reference Onboarding and Mentoring Committee b. 204-B Adoption of 20th Anniversary World Café Outcome Report 5. Intermeeting decisions Triage Committee The Triage Committee has made no decisions since the last meeting. Updates 6. Update ECA, IFRT & CSC (written updates) 7. Update WGs (written updates or taken from the meeting) a. ccPDP3-RM b. ccPDP4-IDN c. DASC d. GRC e. IGLC f. MPC g. OMC (was OISC) (no meetings pending call for volunteers) h. SOPC i. Technical WG j. TLD-OPS Standing Committee k. UAC l. Triage Committee m. Registrant capacity ad-hoc group n. IRP Panel selection o. CCG WS2 Implementation p. CIP-CCG q. Planning Prioritization group 8. Update liaisons (written updates) 1. Update ALAC Liaison 2. Update GNSO Liaison 3. Update UASG Liaison 9. Update ccNSO Website redesign 10. Update Chair, Vice-Chairs, Councillors, RO’s and Secretariat Alejandra: no SO/AC roundtable due to HLIGM. But nonetheless, the chairs met. Topics for discussion: * Risk aversion * Review deferral * Bylaw amendments Meeting with Tripti: * some interesting points: distribution of governance models across ccTLDs, * upcoming CSC effectiveness review * lack of progress on requested Bylaw change, from previous CSC review Nick: governance models? Administrative Matters - Discussion & Decisions 11. Approval Board Report ccPDP4 (de-)selection of IDN ccTLD strings and variants. Approval report * Resolution San Juan, by which we * 1. adopted the Final report of the WG and * 2. designated part 1 of the Final report as the Council recommendation, * the results of the members vote on the Council Recommendation. I want to use this opportunity again to thank the ccPDP4 WG for their work and bringing this ccPDP to conclusion from our perspective. I also want to note that this closes over 7 years of policy development work, starting with the drafting of the issue report for ccPDP3 more than 7 years ago. Move? Olga Second? Pablo Questions, comments? None Passed unanimously 12. Adoption ccNSO FY 25-26 Portfolio of Activities Although some of you were not able to join the Council work session on 30 May, those of you who did will remember that we and the chairs and vice-chairs of the various committees and groups had an extensive run through the ccNSO portfolio of activities for the upcoming two years. The conclusion was that all activities were captured and scheduled. Once the portfolio is approved and adopted this overview will serve as a comprehensive baseline against which the Triage committee can monitor on our behalf progress of the various work streams and report to us on a quarterly basis. I also want to draw your attention again that we as Council will still need to make an additional step - that may turn out to be the hardest - and that is around including volunteer and staff resources, to be able to truly start prioritizing our work. A good example for the need of this approach was the conflict between the work on the Gap analysis and the preparing the responses to the Board Caucus group. The core of the Gap analysis council group is also involved in the repose group, It is my understanding the the Triage committee will further focus on the resourcing part of the balancing act Nick: chair of Triage Committee asks for broad support for the plan. Has been published for transparency. It is a short document. Most eyes on the document Move: Stephen Second: (not audible) Questions or comments? None Adopted 13. Adoption Charter ccNSO Policy Gap Analysis Working Group a. Adoption charter b. Call for Volunteers Jordan; support for establishment of the group Work done since Hamburg,it is clear there are gaps. Some come from the Lebanon cases, others from IANA. important gaps, that need to be filled. Strong sentiments, but not unanimous. Thus further work in a structured way needed. Delicate issues, thus delicate approach needed. Alejandra: charter of this working group has been circulated on the email list. I also want to draw your attention to the fact that this is a charter for a working group, implying that the duration is limited. Jordan: 5 month timeframe. Until end of the year Olga: volunteering Jordan: see item 13 b on the agenda Move? Sean Second? Biyi Any comments or questions? None All in favour Now we have adopted the Charter, we need to get the working group up and running as soon as possible. For that reason you see a resolution in front of you to mandate the secretariat to do whatever is necessary to establish the PGA WG and to seek volunteers as soon as possible, so the group can continue the work of the ad-hoc group and start as soon as possible to keep the momentum going. As you see this is the first one of a series of seven (7) calls for volunteers in front of us. To avoid a perfect storm of these calls, some of the resolutions have been structured in such a way that the secretariat is first asked to suggest the timing, before launching a call for volunteers. In our view, the main priority is on the PGA WG and CSC. Followed by a call for a ccNSO representative on the NomCom, and then the other calls for volunteers. All are important, but some are more urgent than others. Move? Olga Second? Jenifer Questions or comments? None 14. Call for Volunteers ccNSO Onboarding and Mentoring Committee (OMC) Again this is a call for volunteers following the recent adoption of the Terms of Reference of the OMC. Alejandra refers to discussions regarding the World Cafe, so this is timely All green ticks. approved 15. Call for Volunteers/Expression of Interest Under this item of the agenda we are dealing with the call for four (4) calls for expressions of interest. To avoid confusion I want to deal with them individually, a. ccNSO Liaison to the ALAC Questions or comments? None Move? Peter Second: Jordan Green ticks, approved b. ccNSO Liaison to the GNSO Council Questions or comments? None Move? Olga Second: Pablo Green ticks, approved c. ccNSO Liaison to the UASG Questions or comments? None Move? Sean Second: Ali Green ticks, approved d. ccNSO delegate to the NomCom based on previous experiences we need to appoint someone by September and with the understanding that the appointee will preferably serve on the NomCom for two years. Questions or comments? None Move? Biyi Second? Molehe Green ticks, approved 16. CSC Membership Selection - Call for expression of Interest ccNSO appointed Member and Alternate & Mandate ccNSO CSC Selection Committee We are now into the final call for expression of interest: the call for expression of interest to serve on the CSC as one of the two members. We will also need to select an alternate. Note that it is suggested that we will not send out a call to serve as alternate, but we will ask each candidate to indicate if she or he wants to serve as alternate if not selected as a member for a period of one year. I also want to draw your attention that the proposal is that the CSC selection committee will be mandated to coordinate the appointment with the registry stakeholder group and the GNSO Council. To be clear: all Councillors are expected to participate in the selection process of the CS member and alternate, with one exception, if a Councillor interested in a position on the CSC Before we go to the resolution itself, please note that in the draft agenda that was circulated last week the mandate of the CSC selection committee was to be discussed as a separate sub item. The two subitems have now been merged. Move? Jenifer Second? Pablo Any questions or comments? None 17. Progress Response Board Caucus questions ccPDP3 Review Mechanism Stephen: we made good progress. Some questions refer to implementation Jordan: progress has been made, we try not to overload the process. We look forward to a discussion with the Caucus once we have proposed answers. Bart: this group avoids a change in policy. That makes it cumbersome 18. Outcomes/Observations sessions ICANN80 relevant ccNSO Chris: joint DNS Abuse session with GNSO. closer relationship worth pursuing Olga: our own meetings. Useful and informative to have space for ccTLD News. good interaction with presenters. Need more time though Alejandra: will pass it over to MPC. Nick: thank yous Alejandra: will publish. Bart: term has not ended yet Peter: governance structure will contain multiple seats for ccTLDs and gTLDs. Appoint more volunteers? To be discussed by council. Report to council will follow. Bart: when do you expect council needs to discuss this ? Peter: july meeting Jordan: link between what Chris said in plenary on WSIS+20 and Rosemary’s publication regarding the ICANN strat. Plan. there is still a gap between what icann could be doing and accelerating technical coordination. Please have vocal conversations with ICANN’s executives. To deal with this serious matter in a more important way than what happened so far. Chris: we could send a letter to ICANN. Saying that we core points central voice in the MSM model. Tatiana: letter is a good idea Peter: before we write a letter, make a subtle distinction. Observed void that the org left in the coordination of the technical community. Lack of action or sense of urgency from ICANN. Be careful: icann taking the lead in coordination the technical community Tatiana: taking the strong lead vs the lack of actions. Better understand * What are we not happy about * What could be done Jordan: I am happy to have a go with Chris, Peter, Tatiana to draft something for the Council to take a look at in July Chris: ICANN as central voice in the community. Bart: early next week, let’s send out a call for drafters. Link with strategic planning. Make that observation this afternoon as well with the Board Rosemary; coordinate comments. Basis for SOPC to work on strategic plan comments Alejandra: useful exercise, ok with call for volunteers for drafting a letter. Bart: and raise it today during the plenary session on the strat. Plan. 19. AOB none 20. Next Council Meetings · 18 July 2024 | 12:00 UTC, Meeting 207 · 22 August 2024 | 18:00 UTC, Meeting 208 - may be deferred · 19 September 2024 | 12:00 UTC, Meeting 209 · 17 October 2024 | 21:00 UTC, Meeting 210 · 14 November 2024 | time TBD, Meeting 211 (at ICANN 81) · 12 December 2024 | 12:00 UTC, Meeting 212 · 16 January 2025 | 18:00 UTC, Meeting 213 · 13 February 2025 | 12:00 UTC, Meeting 214 21. Thank you 22. Adjourn Joke Braeken joke.braeken@icann.org<mailto:joke.braeken@icann.org> ICANN80 Links to Bookmark Now * ccNSO Schedule https://community.icann.org/x/GQBkEw * ccNSO Session Highlights https://community.icann.org/x/wYCfEw * Tech Day https://community.icann.org/x/OgBkEw