Hello all. Should you wish to follow the live-note taking during today’s ccNSO Council meeting (Thu, 28 May 2019 | 18 UTC), go to https://docs.google.com/document/d/1tlQAFZsa8gXZAgkADHlsCgtIuVaH8NkuD1cu3d4c... Best regards, Joke Braeken ccNSO Policy Advisor joke.braeken@icann.org<mailto:joke.braeken@icann.org> Follow @ccNSO on Twitter: https://twitter.com/ccNSO Follow the ccNSO on Facebook: https://www.facebook.com/ccnso/ http://ccnso.icann.org From: Ccnso-council <ccnso-council-bounces@icann.org> on behalf of Bart Boswinkel <bart.boswinkel@icann.org> Date: Wednesday, 22 May 2019 at 15:10 To: ccnso-council <ccnso-council@icann.org> Subject: [ccnso-council] Agenda and draft resolutions Council call 23 May 2019 Dear all, Please find included the agenda and draft resolutions for Council meeting 51, 23 May 2019, Kind regards, Bart Draft Agenda ccNSO Council Meeting 23 May 2019 1. Welcome and roll call 1. Minutes & Action Items Minutes Minutes have been circulated by email 14 may 2019. Action items Action Item 150-01 Moving forward, book the Council face to face meetings in a separate room/u-shaped table set up. Completed Action Item 150-02: ccNSO Council Chair to ask ICANN Org and appointing organisations if there were any objections to moving forward with current appointees IFRT. Completed Action Item 150-03: ccNSO Council Chair to inform Annebeth Lange of support from Council on her reappointment to WT5. Completed Action Item 150-04: Council to adopt ToR for IDN overall policy preliminary review group, via email vote. Completed Action Item 150-05: Once ToR is adopted, issue call for volunteers, IDN preliminary review group. Completed Action Item 150-06: Secretariat to publish (travel funding) guideline as soon as possible Completed Action Item 150-07: Bart Boswinkel to send work plan to Council for email adoption decision Completed 1. Intermeeting decisions (since 18 April) * Approval Annual Work Plan * Appointment members IDN policy review team * Adoption Council Statement IRP * Adoption decision to conclude end of ccNSO membership of former manager .tr * Appointment Alyssa Moorre (.ca) new member GRC 1. Update & Next Steps IFRT appointment process For update and discussion Included for you reference the email from the Chair to other appointing organisations: Dear all, Following my email from 4 April, it has been very quiet on the list. Meanwhile, on 12 April, the ccNSO Council has requested the ICANN Board of Directors to amend the ICANN Bylaws (https://ccnso.icann.org/en/about/sataki-to-chalaby-12apr19-en.pdf<https://urldefense.proofpoint.com/v2/url?u=https-3A__ccnso.icann.org_en_about_sataki-2Dto-2Dchalaby-2D12apr19-2Den.pdf&d=DwMFaQ&c=MOptNlVtIETeDALC_lULrw&r=CwipU91YB6EkpFXK9ynnT_QUef4yC5p7jpsDm8cU97g&m=hrQv7eaIUcThto03tdJ4D_dPXYSAW3sfeEg8dc_N0PI&s=W5M23AQzrfKjjYjxjGu1vx_5NqJwOZtpvyOWTjEKhNU&e=> ). However, as indicated in my previous email, we do not expect that the amended Bylaws will apply retrospectively. At our latest ccNSO Council meeting (23 April), the ccNSO Council further discussed different options to make sure that we move forward with the IFR. As stated in my email, the preferred option, which was re-confirmed, is our original proposal (included in the letter from Trang from 07 January) that - in light of the requested Bylaws change - the IFRT should start its work with three ccTLD representatives as defined in the Bylaws (although without a non-member ccTLD representative as specified in the Bylaws), i.e. with two appointed members and one interim member – all three representatives of ccTLDs that are members of the ccNSO. To date, the ccNSO has not been officially and formally informed about objections to this proposed path forward from any of the IFRT members appointing organisations. We believe that - unless a formal written objection to this plan from any appointing organisation is presented by 31 May 2019 - the IFRT should start its work as soon as possible with the current proposed membership. To date the proposed is supported by the RySG, GAC and SSAC. 1. Discussion end of membership following transfer of management of ccTLD Introduction of topics Discussion on next steps Proposed Steps to clean-up ccNSO membership list To ensure that the ccNSO membership only includes ccTLD Managers, membership of entities that no longer are the Manager of a ccTLD needs to be ended and a termination process needs to be developed. Starting point for such a process is matching the ccNSO Membership with the IANA Database. In practice, a comparison is needed in case of transfer - on a per ccTLD basis - between the entity listed as ccNSO Member and the ccTLD Manager as included in the IANA delegation record. Once completed, those entities which are currently listed as Members, but are no longer the current ccTLD manager, should be informed and their membership should be ended. For future cases the secretariat and PTI staff are discussing an internal procedure to ensure the secretariat is kept abreast of transfers. Finally, the ccNSO Council is strongly advised to document how to end membership of the ccNSO after a transfer of management of the ccTLD and to inform the ccNSO Membership about it. There are two options to provide a sound basis for ending ccNSO membership after a transfer, revocation or retirement of the ccTLD: * Without Bylaw change The documentation of the procedure is limited to documenting that following a transfer of the ccTLD management membership ends. One could argue that end of membership is implied, if the membership definition from the Bylaws is no longer met. * Bylaw change Include in the Bylaws that if membership are not met anymore (i.e. the entity is no longer included in the IANA Rootzone database under the heading “ccTLD Manager” membership ends by means of the Bylaws. Moving forward, and in preparation of documenting a procedure, which option does Council prefer? Background: Included is an overview of changes recorded in the IANA Database since 1 January 2014. This search will now be extended going back to all changes affecting ccTLD management ( transfer and retirement) since 2003, the year when the ccNSO was established. 1. Adoption Guideline: ccNSO Selection procedure Boards seats 11 and 12 For decision The GRC has updated the guideline to include the procedure to check background of candidates. Both the Council and membership have been offered opportunity to provide feed-back and comment. Draft Resolution Background The draft Guideline: ccNSO Nominations process ICANN Board seats 11 and 12, was shared with the Council and ccNSO membership to seek their input and feed-back on the proposed changes to section 3.5 of the 2016 Guideline. The proposed changes relate to the including a procedure with respect to a due diligence screening by an external provider. After considering comments received, the ccNSO Guideline Review Committee proposes to adopt the Guideline as presented to Council. Decision The ccNSO Council adopts the Guideline: ccNSO Nominations process ICANN Board seats 11 and 12, as presented (version – Draft Final May 2019), and requests the secretariat to publish the guideline on the ccNSO website and inform the community of this decision. This decision becomes effective seven ( 7) days after publication of the Guideline on the ccNSO website. 1. Approval membership application .tr For Decision Draft Resolution The ccNSO Council approves the membership application of Bilgi Teknolojileri ve Iletisim Kurumu (BTK), the ccTLD Manager of .tr, and welcomes (BTK) as member of the ccNSO. 1. Approval Amended Charter Meeting Programme Committee For Decision Draft Resolution The ccNSO Council adopts the amended Charter of the Meeting Programme Committee (MPC) as proposed, and request the secretariat to inform the MPC accordingly. 1. Approval Amended Charter Triage Committee To reflect outcome of the workshop For Decision Draft Resolution The ccNSO Council adopts the amended Charter of its Triage Committee as proposed, and request the secretariat to publish it on the ccNSO Website and inform the community accordingly. 1. Appointment chair IDN PDP Review team For decision Draft Resolution Background At the first meeting and in accordance with the Terms of Reference, the members of the IDN PDP Preliminary Review Team (IDN PRT) nominated Ajay Data, NomCom appointed Councillor to become their chair, which he accepted. Decision The ccNSO Council appoints Ajay Data, NomCom appointed Councillor as chair of the Chair of the IDN PDP Preliminary Review Team (IDN PRT). 1. ccPDP 3 Part 1 Retirement – Update Informational 1. Agenda Marrakesh * Council meetings i. Prep meeting ii. Council meeting iii. Joint meeting with GNSO Council * Tech Day & Members meeting Meeting with GAC * WG meetings 1. Update ECA & CSC * ECA * CSC * CSC Selection process (for information only) 1. Update ccNSO Review 1. Updates chair, vice-chairs and Councillors, Regional Organisations, secretariat. 1. Updates WG. * GRC * IGLC (progress to date) * SOPC * Meeting Programme Committee * Emoji Study Group 1. Update liaisons * Update ALAC Liaison (written update) * Update GNSO Liaison (written update) 1. Next meetings * June – Marrakech (26 June) * July/August – 22 August * September 19 * October 17th * November -Montreal (2-7 November) * December 19th 1. AOB 1. Closure