Dear all, Please find included the agenda and draft resolutions for the upcoming Council meeting Please also find included the background documents: they have bene posted on the Council wiki, but apparently availability is unstable, hence we have included them again for your convenience. Please note that the review report does not include the annexes. Kind regards, Bart Agenda ccNSO Council meeting 213 Thursday, 16 January 2025 at 18:00 UTC 1. Welcome and roll call<applewebdata://25B63FC9-979D-4776-999A-FA1F7BBE2CAF#_1xx9zz72wrji> ADMINISTRATIVE MATTERS<applewebdata://25B63FC9-979D-4776-999A-FA1F7BBE2CAF#_tyjcwt> 2. Relevant Correspondence<applewebdata://25B63FC9-979D-4776-999A-FA1F7BBE2CAF#_3dy6vkm> 3. Minutes & Action Items<applewebdata://25B63FC9-979D-4776-999A-FA1F7BBE2CAF#_idsta9ewho4u> Action items<applewebdata://25B63FC9-979D-4776-999A-FA1F7BBE2CAF#_m4qyh8kk8r5z> 4. Intermeeting Decisions (since meeting 212, December 2024)<applewebdata://25B63FC9-979D-4776-999A-FA1F7BBE2CAF#_4d34og8> 5. Intermeeting Decisions Triage Committee<applewebdata://25B63FC9-979D-4776-999A-FA1F7BBE2CAF#_2s8eyo1> UPDATES<applewebdata://25B63FC9-979D-4776-999A-FA1F7BBE2CAF#_17dp8vu> 6. Update ECA, IFRT & CSC (written updates)<applewebdata://25B63FC9-979D-4776-999A-FA1F7BBE2CAF#_3rdcrjn> 7. Update Working Groups (written updates)<applewebdata://25B63FC9-979D-4776-999A-FA1F7BBE2CAF#_26in1rg> 8. Update Liaisons (written updates)<applewebdata://25B63FC9-979D-4776-999A-FA1F7BBE2CAF#_lnxbz9> 9. Update ccNSO Website redesign<applewebdata://25B63FC9-979D-4776-999A-FA1F7BBE2CAF#_35nkun2> 10. Progress ccPDP4-IDNs Board Consideration<applewebdata://25B63FC9-979D-4776-999A-FA1F7BBE2CAF#_bpkoqzvy8bkc> 11. Update Chair, Vice-chairs, Councillors, Regional Organisations and Secretariat<applewebdata://25B63FC9-979D-4776-999A-FA1F7BBE2CAF#_9vdxxk3p6qe6> ADMINISTRATIVE MATTERS & DECISIONS<applewebdata://25B63FC9-979D-4776-999A-FA1F7BBE2CAF#_z337ya> 12. Continuous Improvement Framework & Pilot Holistic Review<applewebdata://25B63FC9-979D-4776-999A-FA1F7BBE2CAF#_mvgovqt6nf3p> 13. Adoption 2025 Council Election Process report<applewebdata://25B63FC9-979D-4776-999A-FA1F7BBE2CAF#_csu21zx46oqz> 14. Update Board Seat 12 Nomination Process<applewebdata://25B63FC9-979D-4776-999A-FA1F7BBE2CAF#_6tpkkea3cnfv> 15. Appointment members and chairs/vice chairs to committees and working groups, if any<applewebdata://25B63FC9-979D-4776-999A-FA1F7BBE2CAF#_pum9ojtivtjg> SUBSTANTIVE MATTERS & DECISIONS<applewebdata://25B63FC9-979D-4776-999A-FA1F7BBE2CAF#_1ci93xb> 16. Adoption Report DASC review and request DASC to implement recommendations<applewebdata://25B63FC9-979D-4776-999A-FA1F7BBE2CAF#_lr6i8msqwgut> 17. Conversation with Board Caucus and staff regarding pending topics for clarification ccPDP3 Review Mechanism<applewebdata://25B63FC9-979D-4776-999A-FA1F7BBE2CAF#_1llq1bkm3exg> 18. Next steps developing roadmap increasing capacity of ccNSO<applewebdata://25B63FC9-979D-4776-999A-FA1F7BBE2CAF#_qvygg6ktw4mw> 19. Block Schedule ICANN82<applewebdata://25B63FC9-979D-4776-999A-FA1F7BBE2CAF#_3u0q0gcc68zu> 20. AOB<applewebdata://25B63FC9-979D-4776-999A-FA1F7BBE2CAF#_ilfogd4zlgv8> 21. Next Council Meetings<applewebdata://25B63FC9-979D-4776-999A-FA1F7BBE2CAF#_sdm30prkdjjw> 22. Adjourn<applewebdata://25B63FC9-979D-4776-999A-FA1F7BBE2CAF#_3as4poj> 1. Welcome and roll call * Establish whether meeting is Quorate * Update Statement of Interest ADMINISTRATIVE MATTERS 2. Relevant Correspondence 1. Notice to ECA on ccNSO approval Fundamental Bylaw Change (Article 4), to be discussed under item 6 3. Minutes & Action Items * Minutes Meeting 212: circulated 8 January 2025 * Action Items Action items * Action Item 212-01 (Defer to February meeting) The ccNSO Secretariat is requested to include the IFR discussion as an agenda item for the January meeting (Meeting 213). * Action Item 212-02 (Pending) The ccNSO Secretariat is requested to include the CWG discussion as an agenda item for the February meeting (Meeting 214). * Action Item 212-03 (Completed) The ccNSO Secretariat is requested to include the confirmation of the participants to the 30 January meeting with the ccPDP3-RM Board Caucus as an agenda item for the 16 January Council meeting (Meeting 213). * Action Item 212-04 (To be Completed after conclusion meeting 213) Assuming that the Caucus will provide an overview of the issues requiring further clarification prior to the 30 January meeting with the ccPDP3-RM Board Caucus, the ccNSO Secretariat is requested to organise an alignment meeting with members of the ccPDP3-RM drafting team. * Action item 212-05 (Pending, reminder during meeting 213) To facilitate the transfer to ICANN's new Community Engagement System (CES) and to ensure that data is processed in compliance with applicable laws, Councillors are asked to create and maintain a personal ICANN Account, if they do not already have one. * Action item 212-06 (Completed) The Secretariat is requested to publish the resolution regarding the approval to change Fundamental Bylaw Section 4.2 (reconsideration) and Section 4.3 (Independent Review Process for covered actions) to exclude disputes and claims pertaining to decisions regarding the Grant program. * Action item 212-07 (Completed, see correspondence and item 6 on agenda) The Chair of the ccNSO Council is requested to inform the ECA as soon as possible after adoption of the resolution regarding the approval to change Fundamental Bylaw Section 4.2 (reconsideration) and Section 4.3 (Independent Review Process for covered actions) to exclude disputes and claims pertaining to decisions regarding the Grant program. * Action item 212-08 (Completed) Regarding the appointment of the members to the various working groups and committees, the secretariat is requested to inform all volunteers and where appropriate, the committee or working group leadership teams and relevant ICANN staff, according to the designations in resolution 212-02. The secretariat is requested to publish this resolution as soon as possible on the ccNSO website. * Action item 212-09 (Completed, see item 15 agenda Council meeting 213) The ccNSO Secretariat is requested to finalise the draft DASC Review Report by 13 December, and to share it with the DASC leadership team and DASC subgroup Chair, for their review and comments. The report should be finalised by 9 January 2025 (06:00 UTC), and be circulated to Council for adoption at meeting 213. * Action item 212-10 (Completed) The ccNSO Secretariat is requested to schedule a ccNSO Council workshop before ICANN82 on the topic of increasing ccNSO capacity, and the related roadmap. The Secretariat is requested to invite both Councillor and leadership teams of the ccNSO Working Groups and Committees. Council is expected to report on progress and seek community feedback during the ICANN82 ccNSO Members Meeting. * Action item 212-11 (Completed, see item 6 agenda) The ccNSO Guidelines Review Committee (GRC) is requested to prepare a draft response to the request for comments on the Continuous Improvement Program Framework. The draft response should be sent to Council for their review and adoption, noting that submissions close on 17 January 2025 (23:59 UTC). 4. Intermeeting Decisions (since meeting 212, December 2024) None 5. Intermeeting Decisions Triage Committee * ccNSO should appoint members to the Latin Script Diacritics Policy Development Process (PDP) Working Group (WG). ccPDP4 WG to be informed. UPDATES 6. Update ECA, IFRT & CSC (written updates) ECA: Approval Action Fundamental Bylaw 7. Update Working Groups (written updates) * ccPDP3-Review Mechanism - Dormant * ccPDP4-IDN - Dormant * DASC (no meeting since Council meeting 212) * FIN2 WG * GRC (no meeting since Council meeting 212) * IGLC(no meeting since Council meeting 212) * MPC (no meeting since Council meeting 212) * OMC (no meeting since Council meeting 212) * PGA WG (no meeting since Council meeting 212) * SOPC (no meeting since Council meeting 212) * Tech WG (no meeting since Council meeting 212) * TLD-OPS SC (no meeting since Council meeting 212) * Triage Committee (see item 5 above and to be discussed under item 18) * UAC (no meeting since Council meeting 212) * CIP-CCG (no meeting since Council meeting 212) * Planning Prioritization Process group (no meeting since Council meeting 212) * RZERC * RSS GWG * ICANN Meeting Strategy Group 8. Update Liaisons (written updates) * Update ccNSO Liaison to ALAC * Update ccNSO Liaison to GNSO Council * Update ccNSO Liaison to UASG 9. Update ccNSO Website redesign 10. Progress ccPDP4-IDNs Board Consideration 11. Update Chair, Vice-chairs, Councillors, Regional Organisations and Secretariat ADMINISTRATIVE MATTERS & DECISIONS 12. Continuous Improvement Framework & Pilot Holistic Review * Input on CI framework in close collaboration with GRC: https://www.icann.org/en/public-comment/proceeding/continuous-improvement-program-framework-21-11-2024<https://www.icann.org/en/public-comment/proceeding/continuous-improvement-program-framework-21-11-2024n> For discussion and decision Draft Resolution Background The ccNSO Council requested the Guideline Review Committee to ascertain whether a comment on the cross community group - continuous improvement program (CCG-CIP) proposed framework is warranted, and if so, to draft such a comment. The GRC has reviewed the framework and suggested making comments, and use this opportunity to inform the CCG-CIP, of the ccNSO efforts with respect to continuous improvement of the ccNSO and its approach. The GRC prepared a draft which was circulated to Council on 13 January. Decision The ccNSO Council supports the comments made and requests its chair to submit the comments to ICANN, on behalf of the Council and the GRC. This decision becomes effective upon publication. * Progress Pilot Holistic Review Informational 13. Adoption 2025 Council Election Process report For decision Draft Resolution Background The 3-year term of the following five members of the ccNSO Council will end by the end of ICANN79: ● Africa: Biyi Oladipo ● Asia Pacific: Jordan Carter ● Europe: Nick Wenban-Smith ● Latin America/Caribbean: Demi Getschko ● North America: Pablo Rodriguez After a call for nominations (from 1 October 2024 until 22 October 2024) the following persons were nominated and accepted their nominations in accordance with Article 10 of the Bylaws and as required under the relevant ccNSO Guideline (https://ccnso.icann.org/sites/default/files/field-attached/guideline-ccnso-c...): ● Africa: Biyi Oladipo ● Asia Pacific: Jordan Carter, Nguyen Thi Thu Thuy ● Europe: Nicklas Pousette ● Latin America/Caribbean: Diego Ernesto Luna Quevedo, Everton Teles Rodrigues ● North America: Pablo Rodriguez To select Councillors from the Asia/Australia/Pacific and Latin America/Caribbean elections were required in these regions. The elections were held from 27 November 2024 to 18 December 2024. and both met the required quorum threshold. No incidents were noted, which impacted the election process, the election manager did make some observations and related recommendations. Following the election the following persons were elected: ● Africa: Biyi Oladipo (.ng) ● Asia/Australia/Pacific: Jordan Carter (.au) ● Europe: Nicklas Pousette (.se) ● Latin America/Caribbean: Everton Teles Rodrigues (.br) ● North America: Pablo Rodriguez (.pr) Decision The ccNSO Council adopts the Council election report as proposed and included recommendations. The adoption of the report closes the 2025 Council Election Process. The Council congratulates Biyi, Jordan, Nicklas, Everton and Pablo with their election and wholeheartedly thanks Nguyen and Diego Ernesto for standing. The Council thanks Joke Braeken for her work as Election Process Manager. The GRC is requested to review the election Guideline, taking into account the recommendations from the Election Process Manager. The secretariat is requested to publish this resolution as soon as possible and to inform the GRC. This decision becomes effective upon publication. 14. Update Board Seat 12 Nomination Process Informational 15. Appointment members and chairs/vice chairs to committees and working groups, if any The ccNSO Council will need to appoint the following people as: * Chair and Vice-Chair 2nd Finance WG i. Alejandra Reynoso (ccNSO Councillor) to be appointed as chair ii. Biyi Oladipo (.ng) to be appointed as vice-chair Note: During the week additional names may be added Draft resolution Decision At the nomination of the second Finance WG, the ccNSO Council appoints Alejandra Reynoso (ccNSO Councillor) as chair and Biyi Oladipo (.ng) as vice-chair of the ccNSO second Finance WG. The secretariat is requested to inform the WG and publish this decision as soon as possible. This resolution becomes effective upon publication. SUBSTANTIVE MATTERS & DECISIONS 16. Adoption Report DASC review and request DASC to implement recommendations For discussion and decision Draft Resolution Background The ccNSO DASC review team completed its work and has submitted its final report to Council. The main recommendations of the review team are: * Continue DASC: The Review Team recommends Council continuation of the DNS Abuse Standing Committee. The Team notes that respondents overwhelmingly support the continuation of the working group. Exploring new goals, such as focusing on broader threats or expanding outreach to diverse communities, could enhance the group's future impact. * New Focus: The DASC could come up with a flexible description to provide greater clarity and improve understanding for all stakeholders, however in doing so consider the need to explore new goals. Decision The ccNSO Council adopts the final report of the DASC review team, and thanks the team wholeheartedly for its timely and solid work. The ccNSO Council supports the recommendations of the review team and requests the DASC to review these recommendations and take appropriate action. The ccNSO Council requests the secretariat to inform the DASC accordingly and publish this resolution. This decision becomes effective seven (7) days after publication. 17. Conversation with Board Caucus and staff regarding pending topics for clarification ccPDP3 Review Mechanism Follow-up discussion Council meeting 212. Preparing for the meeting. See note circulated for meeting 212. 18. Next steps developing roadmap increasing capacity of ccNSO Follow-up and next steps Council workshop ICANN81. Background material: Notes from ICANN81 workshop, mapping of suggestions. 19. Block Schedule ICANN82 20. AOB 21. Next Council Meetings * 23 January 2025 | noon UTC, Council Workshop on resourcing, part 2 * 13 February 2025 | 12:00 UTC, Meeting 214 * 9 March 2025 | Block 2, Council Working session * 13 March 2025 | time TBC, Meeting 215 (ICANN82) * 17 April 2025 | 21:00 UTC, Meeting 216 * 15 May 2025 | 12:00 UTC, Meeting 217 * 12 June 2025 | time TBC, Meeting 218 (ICANN83) * 17 July 2025 | 18:00 UTC, Meeting 219 * 21 August 2025 | 12:00 UTC (Meeting 220) * 18 September 2025 | 21:00 UTC (Meeting 221) * 30 October 2025 | time TBC, Meeting 222 (ICANN84) * 20 November 2025 | 12:00 UTC, Meeting 223 * 18 December 2025 | 18:00 UTC, Meeting 224 22. Adjourn