Dear all, Please find included the draft agenda for the upcoming Council meeting. Kind regards, Bart ------- Draft Agenda ccNSO Council Meeting 193 16 March 2023, Block 3 | 13:15 - 14:30, 18.15 – 19.30 UTC 1. Welcome and roll call 2. Relevant Correspondence (https://ccnso.icann.org/en/about/statements.htm) · Submission of the ccPDP3 Final Report Review Mechanism to Council by the cPDP3 Issue Manager. · Invitation to Chair of the GAC for GAC to provide input and advise on the ccPDP3 Final Report Review Mechanism. 3. Minutes & Action Items 1. Minutes Meeting 192: Circulated 8 March 2023 to Council 2. Action items and/or To-Do’s: Action Item 192-01: ccNSO appointed liaison to the GNSO: informational webinar followed by call for volunteers. Deferred to Post ICANN76 Action Item 192-02: Triage committee is requested to reach out to various committees and working groups to improve planning and scheduling. The committees and working groups are requested to take note of suggestions from the workshops Ongoing Action Item 192-03: Chair is requested to request the ccPDP3 Review Mechanism Working group and ccPDP4 working group to conduct a self-evaluation following the submission of the final report to Council. Completed Action Item 192-04 In addition the chair is requested to ask the GRC to develop a framework for self-evaluation. Completed Action Item 192-05: Secretariat to create Google documents with meeting topic leads and session assignments Completed Action Item 192-06: Chair to invite Theresa Swinehart (with full board copied), Lars Hoffman and Marika Konigs to the Governance session and/or ccNSO-Board related session at ICANN76. Completed Open Action items previous meetings 189-08: Chair and/or Secretariat to reach out to Peter Koch regarding mentorship/succession plan. (Pending awaiting preparation of succession planning session, see item 189-09). Completed 189-09: Council to discuss a succession plan in a broader context around the roles and responsibilities – possibly a workshop or at ICANN76 (Pending preparation of ICANN76 workshop). Completed 189-13: Stephen Deerhake to reach out to the Tech Working group regarding a possible presentation from RSSAC to the cc community. Addressed and closed 4. Intermeeting Decisions (since meeting 192, 16 February 2023 ● Appointment of additional members to IGLC: Beth Njau (.ke, KENIC) and David McAuley (.cc, Verisign). Item 5-10 Updates and Q&A 5. Update ECA, CSC, CSC RT 6. Update WGs taken (written updates or taken from the meeting) 1. IGLC (meeting during ICANN 76) 2. GRC (meeting during ICANN 76) 3. SOPC (meeting during ICANN 76) 4. OISC (no meeting since ICANN 74, travel funding subgroup met) 5. TLD-OPS (meeting during ICANN 76) 6. DASC (meeting during ICANN 76) 7. Technical WG (meeting during ICANN 76) 8. MPC (meeting during ICANN 76) 9. Triage Committee 10. IRP Panel selection 11. CCG WS 2 Implementation 12. Prioritization Framework group (recently announced new round of discussions) 7. Updates Update IDN ccPDP4 (taken from the meeting) 8. Update liaisons (written updates) 1. Update ALAC Liaison 2. Update GNSO Liaison (see item 13) 9. Update ccNSO Website redesign Deferred to next meeting 10. Update Chair, Vice-Chairs, Councillors, RO’s and Secretariat Invitation to participate in Trend exercise, together with SOPC. Date has to be set, expected to be early April 2023 Administrative matters for discussion and/or decision during the meeting (items 11 – 15) 11. Chair and Vice-Chair Election According to the Guideline: ccNSO Council Roles and Responsibilities (https://ccnso.icann.org/sites/default/files/field-attached/roles-responsibil...) the ccNSO Council elects is chair and vice-chairs annually, at the first ICANN meeting of the calendar year. The chair will be elected first and the vice-chairs selected afterwards. The section of the meeting where the Chair gets elected shall be chaired by Vice-Chair who is not standing for chair. According to the Guideline the chair and vice-chairs need to be from different ICANN regions. Chair election After nomination and secondment, a candidate has to accept her/his nomination. If only one candidate stands, the Councillors will appoint the candidate by a public vote. If two or more candidates have accepted the nomination, the Councillors will elect the Chair by a secret vote. Vice-Chair elections To be nominated as vice-chairs the following procedural requirements are relevant: The candidates should not be from same ICANN regions nor from the Chair’s ICANN Geographic region, Has been nominated and seconded, and has accepted her/his nomination. If there are as many valid candidates as there are open Vice-chair seats and each candidate is from a different ICANN Geographic Region, the Vice-chairs will be appointed by a public vote. 12. Roles and responsibilities of Councilors For information and decision following the 12 March 2023 Council Workshop 13. Updates & Adoption ccNSO Internal Procedures (taken from the meeting) Informational 1. Update Guideline: ccNSO SoI and CoI For Information 2. Update Implementation policy For information 14. Update Charters, Terms of Reference Recurring until review of all Charters and Terms of Reference has been completed. No updates pending 15. Appointments to Working Groups and Committees For Information ICANN org will start with the call for expression of interest for membership of the 2nd IANA Function Review Team in April 2023. The ccNSO Council is expected to select three (3) members from the ccTLD community (Members and non-members of the ccNSO. Note that section 18.7 of the ICANN Bylaws has been adjusted and no longer requires the appointment of a representative for non-ccNSO related ccTLD Manager. Items for discussion and/or decision during the meeting (items 16-19) 16. Council Deliberations and decision on recommended policy for a review mechanism (ccPDP3 Review Mechanism) In accordance with section 10 and 11 of Annex B of the ICANN Bylaws, the ccNSO Council is expected to decide whether it will make a Council Recommendation supporting the proposed policy to introduce a review mechanism pertaining to IFO decisions on the delegation, transfer, revocation and retirement of ccTLDs. The Council shall seek to act by consensus. 17. Adoption Roadmap ccNSO & UA and next steps For Decision 18. Start 360-review of Councillors At its meeting in January 2023 the Council adopted its internal 360 review procedure. In order to start process it is proposed to start the review cycle with a review of: * NomCom appointee who’s term ends at AGM in 2023 ( Javier) * ccNSO Councillors who’s term ends in March 2024 (Ali Hadji, JianKang, Irina, Jennifer and Sean). 19. ICANN76 Informational and discussion: Significant Outcomes 20. AOB 21. Next Council Meetings ○ Meeting 194, 20 April – 18:00 UTC ○ Meeting 195, 18 May – 12:00 UTC ○ Meeting 196, June - ICANN 77 TBD ○ Meeting 197, 20 July – 21:00 UTC ○ Meeting 198, 17 August – 12:00 UTC ○ Meeting 199, 21 September – 18:00 UTC ○ Meeting 200, October – ICANN 78 TBD ○ Meeting 201, 16 November – 12:00 UTC ○ Meeting 202, 21 December – 21:00 UTC 22. Closure