NOTES | ICANN79 ccNSO Council Meeting Thursday, 7 March 2024 | 15:00-16:00 local (19:00-20:00 UTC) https://sched.co/1a1Du ─ 1. Welcome and roll call Wiki: https://community.icann.org/pages/viewpage.action?pageId=315916326 a. Establish whether meeting is Quorate This meeting is quorate. We have 7 topics we must discuss and decide today I.Chair-vice chair election II.Roles and responsibilities III.Discussion and adoption ccPDP4 IV.Adoption Advice to ccTLDs V.Adoption Timeline members vote on ccPDP3 VI.AOB - Letter on ATRT4 VII.and the thank you and welcome In addition: * next steps outcome world cafés on keeping the ccNSO relevant for the next 7 years * Discussion and decision output open space sessions and GRC/Council workshop on continuous improvement Since we have only 1 hour, let’s do the “must does” first, and time permitting, the other ones. Item 2-8: updates taken from the meeting. Item 9: OISC review. Draft findings are under discussion. Will be sent to council for decision once finalised. Regarding item 10: working with ICANN. Detailing design templates Remote Council members: Olga. Not sure whether Ali is attending too. b. Update Statement of Interest For information Guideline<https://ccnso.icann.org/en/about/ccnso-internal-procedure-general-soi-coi-21...> & Template<https://docs.google.com/forms/d/e/1FAIpQLSfRpehiCw2ty2PYRiaPG0K3lZSKk9LrLPQe...> Ai-chin: I moved to a different role. No longer with TWNIC, but still working in AP region Joke: several community members from the AP region expressed their suppoort for Ai-Chin to continue on the ccNSO Council Administrative matters 2. Relevant Correspondence<https://ccnso.icann.org/en/about/statements.htm> i.Letter to chair of the GAC seeking advice or opinion form the GAC on proposed policy ( 27 February 2024) ii.Letter from Theresa Swinehart on possible Deferral ATRT4 (13 February 2024). To be discussed under AOB iii.Letter from Tripti Sinha to consider update Recommendation 7 CCWG- Auction Proceeds report (2 March 2024) To be discussed under AOB 3. Minutes & Action Items a. Minutes Meeting 202: Circulated 29 February 2024 b. Action items 4. Intermeeting Decisions (since meeting 202, February 2024) 5. Intermeeting decisions Triage Committee Updates 6. Update ECA & CSC (written update) 7. Update WGs (written updates or taken from the meeting) a. IGLC b. GRC c. SOPC d. OISC (no meetings pending Review) e. TLD-OPS f. DASC g. Technical WG h. MPC i. UAC j. New: Registrant capacity ad-hoc group k. IRP Panel selection l. CCG WS 2 Implementation m. Prioritization Framework group 8. Update liaisons (written updates) a. Update ALAC Liaison b. Update GNSO Liaison c. Update UASG Liaison 9. Update OISC Review Informational 10. Update ccNSO Website redesign Informational 11. Update Chair, Vice-Chairs, Councillors, RO’s and Secretariat a. In person Round Table Friday 1 March 2024 * Risk Management Framework , which was also part of the discussion during the Q&A with Katrina and Patricio * WSIS+20 Efforts. This was detailed at the Geopolitical Forum. Also during ccTLDs News and the discussion with Katrina and Patricio. Let’s spend more time on this in Kigali b. Update Councillors from various sessions they attended during ICANN79 Grant Program + proposed changes to the CCWG Auction Proceeds recommendation 7. See the letter from Tripti See google doc. * Chris: RySG initial meeting. Small team met with Sam, Beth. we talked about closer relation between ccTLDs and gTLDs. Appetite from both sides of the fence. See where it leads us. Action items · Mailing list for those on the table · Discuss what to discuss in Kigali. Have a bilateral. * Biyi: RrSG initial meeting. Finding synergies. Action item: * Liaison function, to come up with things of interest. Jordan: lack of knowledge of how each group works. That might be worthwhile to explore. Alejandra: Any urgent updates otherwise? Irina: timeline for next 5Y strategic ICANN plan. Public comments open in June. ICANN planning might release drafts already in April. Let’s keep our eyes open. Stephen: i was in that session where StratPlan was presented. Will send a written summary. Jordan: reflection on geopolitical forum. It was underwhelming the way the info was presented. It felt defensive. Community should push collaboration with other parts of the community. Input into NetMundial. Just noting it, we cannot discuss today due to lack of time. Administrative Matters & Decisions Alejandra explains the process. Start term: after ICANN79 Jordan takes over the chairmanship 12. Assignment of Roles and Responsibilities to Councillors a. Election of the ccNSO Council Chair Any nominations for chair: Pablo (.pr): nominates Alejandra Reynoso Stephen (.as): move Do you accept? Yes Any other nominations? None Move? Tatiana Second? Sean Vote via zoom. Green ticks unanimous vote in favour b. Election of the ccNSO Council vice-chairs Alejandra: chair from LAC region, therefor vice chairs cannot be from that region. If more than one candidate from a region, first have a vote regarding whom to select. Mentimeter poll if needed. Code will be sent to council via whatsapp Tatiana: i nominate Jordan Carter as Vice Chair from the AP region Sean: second Jordan: accept Irina: I nominate Biyi as Vice Chair from AF region Pablo: second Biyi: accept Move? Jenifer Second? Chris Chris: a point of order. These should be 2 separate solutions. Does not matter for today, but it should allow you to vote for one, but not the other. Alejandra: do we agree to continue? Council members confirm. Noted for future resolutions. Vote via zoom. Green ticks Jordan: I abstain for myself, but do not abstain for Biyi. Resolution passes c. Adoption of Assignment of roles and responsibilities of Council members Move: pablo Second: Demi Vote via zoom Green ticks only, resolution passed For Discussion and Decision, if needed 13. Discussion and Decisions related to ccPDP4 We have discussed this extensively. Also the introduction provides a summary of the process to date and what the policy is about. I want to note that during the final update session on Tuesday those present in the room all supported the outcome unanimously. Note that in the Final Report there are some typo’s etc. this will be updated before circulation of the members report. There are two parts for approval: Part A - the policy itself Part B - the advice to the community Bart in his capacity of Issue Manager: anything to add? None Are there any questions on the topic? None Bart: issue report 2019. Resolution to be corrected The second paragraph refers to review mechanism policy Should be to the IDN ccPDP4 policy Irina: first paragraph, part A not necessary? Alejandra: A is the policy, B is the advice. 13.I Adoption recommended policy ccPDP4 on (de-)selection of IDN ccTLD strings Deferred until resolution is corrected. First address 13.II on the agenda Correction: Second paragraph: The ccNSO Council Recommendation addresses the issues as identified pertaining to the de-selection of IDNccTLD strings and related matters as identified in the 2019 Issues Report and requested by Council in 2022. Questions? None Vote in Zoom Green ticks only Alejandra: applause to group 13.II Support of Advice to ccTLD Managers with respect to registration of variants at second or levels under management and on IDN Tables. Questions? None Move? Jenifer Second? Chris Questions on resolution? Vote in zoom Green ticks 13.III Adoption Timeline members vote See also Council workshop Move? Tatiana Second? Wafa Vote starts: 27 March 2024 (00:01 UTC) Vote End: 17 April 2024 (23:59 UTC) Joke Braeken as Vote Process Manager, Vote Report to Council by 23 April Vote in zoom Green ticks 14. Discussion and decision on next steps outcome world cafés on keeping the ccNSO relevant next 7 years Questions? None Move? Wafa Second? Pablo Vote in Zoom Green ticks only 15. Discussion and decision output open space sessions and GRC/Council workshop on continuous improvement Sean: session in Hamburg, and virtual follow-up in February. Well attended in Hamburg, but virtual not so much. Nonetheless very good discussions in both. Areas of concern to membership. * Engagement and participation * Knowledge sharing and communication * Process and structural improvements Alejandra: suggestion to experiment with the suggested model Move? Pablo Second? Wafa Questions on the resolution? None Vote in Zoom Green ticks. Sean: abstain, since it is related to GRC 16. Discussion Next steps GAP Analysis (outcomes council workshop and member session) Jordan: can give summary of what happened, but not of the feedback Engaged discussion. Got people thinking. Abstract title. Method used and topic will be back on the agenda in the future. Biyi: i look at it from a regular participant. That session went very well. Chris and Jordan did a great job Alejandra: agree. People liked it. Any questions regarding the resolution? Mover? tatiana Seconder? Wafa 17. AOB a. Response to letter Theresa Swinehart on deferral ATRT4: by 22 March 2024 Tatiana: obvious why to defer the reviews. ATRT3 rec 3.5. Also has a recommendation to suspend all reviews, in light of the holistic review. I want to provide overview of the considerations. There is the capacity issue, the suspension issue, but also the ATRT3, core of what ICANN is doing. Take into account. I do not see these 3 reviews going on at the same time. Nick: does not make sense indeed Alejandra: recommendations under implementation, and appearing in other processes. Recommendations should be finished first before starting the new review Tatiana: June 2025 the board will decide what to do wthg ATRT4. Alejandra: let’s draft a simple letter, asking for deferral of the process. We will circulate a draft on the council mailing list and send it prior ti the deadline Tataian: simply support it i.Response to letter Tripti Sinha on amendment recommendation 7 ccWG-Auction Proceeds: 17 May 2024 b. Next Council Meeting Meeting 204, 18 April 2024 (noon UTC) Meeting 205, 16 May 2024 (21:00 UTC) Meeting 206, June 2024 | ICANN80 c. Thank You and Welcome * Thank you to .PR, .AU, .US, .CA and Identity Digital for the outstanding ccNSO Cocktail. * Thank you David Olive * Thank you Irina for your great energy and good work during your time at the ccNSO Council. And we appreciate that you want to continue to contribute to the work of the ccNSO as a member of the SOPC, GRC & IDN ccPDP4. * Welcome Peter Koch, as the new EU Councillor. * Thank you to the volunteers for organising all the high quality sessions, including the fun ones. * Thank you to the Secretariat and extended ICANN staff for your incredible efforts and support before and during this meeting. Without you nothing of this would be possible. * Thank you to the interpreters for your hard work and for allowing more participants to engage in the ccNSO activities. * Finally, thank you all! for participating either in person or remotely. The meeting is adjourned Joke Braeken joke.braeken@icann.org<mailto:joke.braeken@icann.org> ICANN79 links to bookmark now * ccNSO Schedule https://community.icann.org/x/MIEJEQ * ccNSO Session Highlights https://community.icann.org/x/jIEvEQ * Tech Day https://community.icann.org/x/T4EJEQ